Administrative Assistant Resume Template

How To Properly List Your Education In An Administrative Assistant Resume

Use a consistent format when presenting your educational credentials.

Our recommendations are in the following bullet points:

State your degree type and the major

Eg: Bachelorâs degree in human resource management

Indicate the year of graduation and the year of commencement

The university or institution and its location

Eg: Columbia University, NY

Achievements, honors, or awards

Explain what you learned, if relevant

If your grade point average is above 3.0, you can also mention that

Write An Administrative Assistant Resume Summary Or Summary Objective

Before you move on to the writing itself, you need to create an opening paragraph for your resume. It is something like an introduction and we recommend to start your administrative assistant resume with either a summary or objective. A summary is like your elevator pitch. It is a summary of qualifications for executive assistant. Who should use it? Itâll work best for experienced assistants. An objective suits assistants who have less experience, for example, recent grads or career-changers.

Administrative assistant resume summary example:

C-level administrative assistant with a BA in accounting and over 6 years of experience in a large company. Managed and streamlined the schedules of 5+ executives, meanwhile handling everyday administrative tasks.

Administrative assistant resume objective example:

College graduate with a degree in Communications. Possess email management, communication, and travel planning skills. I am looking to occupy a job as an administrative assistant to leverage obtained skills at and excel in this position.

Depending on your level of qualification, you can choose any of the above-mentioned introductions. Whatever you choose, make it catchy.

Languages In An Administrative Assistant Resume

Having fluency in a few relevant languages could come in handy for an administrative assistant in an international organization as they deal with multicultural staff and clients in other countries.

Mention the level of fluency for each language when listing the languages. Using our pre-designed resume templates, now you could easily state your fluency.

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Resume For Administrative Assistant

Unique Resume for administrative assistant captures the attention of the companies. Candidate has to present a powerful career summary to create first impression on the employers. Sample Resume for administrative assistant describes the qualifications and experience in great detail. Job profile at previous workplace should be elaborated to provide clear picture to the employers.

Here Are The Technical Skills To Include In Your Administrative Assistant Resume:

• Microsoft Programs: Word, Excel, PowerPoint, Access, Outlook, SharePoint, Azure
• Accounting & CRM: QuickBooks, Sage 50 Pro Accounting, Oracle PeopleSoft CRM
• Operating Systems: Unix, Linux, Windows, Mac OS X, iOS, Android
• Office Equipment
• Videoconference Preparation

Focus specifically on technical skills prospective employer cares about most. Hiring managers vary in their priorities, so do your research.

Incorporating the right keywords will optimize your resume for Applicant Tracking Systems , which employers use to screen job applications.

Being comfortable with the more technical aspects of the administrative assistant role is essential. For example, companies may rely heavily on administrative assistants to format professional-looking presentations, manuals, and newsletters.

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Other Sections To Consider

Consider adding a Testimonials section to your administrative assistant resume. Testimonials add credibility and validate your accomplishments, skills, and areas of expertise.

Choose relevant individuals Look for someone whose opinion would carry some weight.

Extract the strongest quotes from performance appraisals, snippets from reference letters, and even informal emails complimenting your work performance. Always ask for permission from individuals in question before doing so.

Administrative Assistant Resume Examples

• Resume Tips from Experts

Administrative assistants are the lifeblood of many offices, providing support for everything from making event arrangements to ordering supplies. Some administrative assistants may serve as support for an entire organization while others may work with specific individuals or departments. Jobs for administrative assistants are expected to decline 7%, or by 276,000 jobs, between 2018 and 2028, according to the Bureau of Labor Statistics. With this in mind, professionals should be aware that administrative assistant jobs will not be as widely available in the future as they are today.

As the field declines, administrative assistant roles will only become more competitive. Due to the lower barriers to entry, these jobs can be quite popular, especially among new college graduates. However, a strong resume can help you land the perfect job for you. Below, you can find resume samples for both experienced and entry-level job seekers, including tips and best practices.

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Formatting An Administrative Assistant Resume

Reverse chronological structure: Recent experience first

The reverse chronological structure is the most popular which almost all job seekers should be using. This format means listing out the most recent and relevant things first. It starts with the most recent timeline and you work your way backward, e.g. the latest job position comes first in your work experience section, not the oldest. Structuring your resume this way makes your career timeline more established.

Administrative Assistant Resume Length

Stick to 1 page.

Most Business Specialists have found that their best shot at landing an offer is by having a one or two-page resume. This includes a collection of sections that cover relevant past experiences. Your resume should be no longer than three pages. The risk of going beyond two pages is including irrelevant content that could distract from your qualifications.

Avoid Common Administrative Assistant Resume Format Mistakes

1) Resumes must include as much content as possible.

2) Uniform and labeled section headers

When it comes to creating an ATS-optimized resume, itâs good to know how it will be read by the software. Like most human readers, the ATS will read from left to right and top to bottom.

3) Minimal white-space

Include Your Administrative Assistant Skills Wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow down their applicant pool. The ATS works by filtering keywords on your resume and matching them to pre-selected words prioritized by recruiters. If you don’t have enough matching keywords, your resume will be rejected.

This system is built for when there are a lot of job applicants, as is often the case for administrative assistant job postings. That’s why it’s important to utilize a skills section that incorporates the right resume skills. You can do this by focusing on the job description provided in the administrative assistant job posting.

Read this small excerpt from a job description, and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours:

Compare the list of skills you wrote down from this job description with ours:

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How To Write Your Administrative Assistant Resume

Before you start writing, make sure you know how to write a resume in a way that best emphasizes your strengths.

Skilled administrative assistants ensure offices function properly through multitasking, discretion, and good time management. To land a job, you need to demonstrate these traits on your resume. Here are four tips for writing the best administrative assistant resume possible:

Whats The Best Way To Add Your Administrative Assistant Experience To Your Resume

The way you present your administrative assistant experience is essential to your success.

In the sea of resumes, the hiring manager will only take one quick look at your experience.

If theyre not convinced by what they see, your resume will likely end up in the trash.

So, do not simply list your day-to-day responsibilities and duties. Be selective when choosing which responsibilities to include. List only those that meet the requirements stated in the job you are applying for.

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What Is An Entry

An entry-level administrative assistant resume is a document that candidates with limited experience can use to highlight their qualifications and apply for an entry-level administrative assistant role. These professionals usually help with office management tasks and assist more experienced administrative personnel, such as secretaries, receptionists, office clerks, and personal assistants. This document can emphasize any volunteering experience in the field and any relevant courses you might have taken to develop industry-related abilities.

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What Makes This Administrative Office Assistant Resume Sample Work

The above resume sample exhibits the following characteristics:

• It’s short and sweet.Think about how many resumes hiring managers may skim through on a daily basis. If important administration information is difficult to find, why would they choose your resume? Make sure they see your information right away by utilizing phrasing on your resume and putting each phrase into bullet points.
• It steers clear of fancy fonts.ATS can have difficulty reading some fonts. In addition, a hiring manager may not find fancy fonts as easy to read. Instead, stay with common fonts such as Cambria, Calibri, or Times New Roman.
• It has white space.Each page of the resume should have sufficient white space around all four sides of the document. Also be sure not to push the margins to the edge. If and when a person prints the document, you want to make sure there are no technical challenges.
• It uses a simple, organized layout.Some people may think that fancy is better, but in the case of a successful executive resume, simple and professional is the way to go. Keep your layout organized, with clear breaks between sections and easy-to-find information.

You know you want to land that interview. To make it happen, you have to put in effort upfront to make your resume the best it can be. TopResume’s professional resume writers are here to help make that happen. We guarantee you’ll get 2x more job interviews within 60 days or we’ll rewrite your resume for free.

Samples by Category

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Pick The Best Resume Format

Like your skills section, the resume format you use is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume. To this end, we suggest using reverse-chronological formatting, with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and likely most impressive work first.

These are a few other critical elements for your resume formatting:

• Page Length: Keep your resume to exactly one page: no more, and no less.
• Bullet Points: Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier.
• Icons/Images: Have you considered adding icons or images to your resume? Sadly, you shouldn’t. Recruiters and the ATS both dislike them.
• Job Title: Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it.
• Objective/Summary: If you include one of these, you’ll want to ensure it’s customized .

Should you bother with a resume objective or summary?

Let’s go over a few of these statements, including both poor and strong examples of each:

Administrative Assistant Resume Sample

The purpose of the Administrative assistant resume sample lies in communicating information effectively. Candidates need to create new ways of presenting their skill sets. Administrative assistant resume sample assists in entering required information easily. Assistant coordinates the functions of management and other departments. Template highlights the strength of the candidate.

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Common Key Skills And Action Verbs For Administrative Assistant Resumes

To be a competitive candidate, its important to highlight the main skills and responsibilities of administrative assistants in your resume. Most companies use applicant tracking systems, or ATS software, to scan resumes for keywords to determine who to interview. As such, the more keywords you have in your resume, the likelier you are to be selected to move forward in the process. These kinds of skills and proficiencies can be a valuable addition to your application.

Administrative Assistant Resume Examples For 2022

A business is only as valuable as the people who keep it organized, so as an administrative assistant, you hold the keys to the castle.

You can communicate with nearly anyone, know how to manage even the busiest of schedules, and can handle multiple high-priority tasks simultaneously…but how are you supposed to build your resume to show all those skills effectively?

That’s where we come in. We’ve reviewed dozens of administrative assistant resumes that have worked for people to land jobs at great companies. Meaning, we’ve learned a lot about what works and what doesn’t for impressive resumes.

We’ve distilled those findings into seven effective administrative assistant resume samples for all experience levels. We’ll also provide detailed resume tips to help you land your next job in 2022!

Why this resume works

• Your administrative assistant resume should demonstrate the impact you had in previous work. How are you supposed to do that? One word: metrics.
• Metrics are just numbers. Numbers are easy to read and great at demonstrating your abilities. So whenever you can, try to include numbers, like how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed.

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Modify Your Resume For Each Admin Assistant Job

We’ve mentioned it a few times, but it’s so important we’ll say it again: you must customize your resume for each job to which you apply. After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize:

• The objective/summary: Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. But, please don’t be the person who forgets to change the company name on their resume objective before submitting it to multiple job!
• Skills: Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job.
• Job description bullet points: Your job description bullet points can be altered to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy.

Administrative assistant resume

Entry-level admin assistant resume

Executive admin assistant resume

Medical admin assistant resume

Write A Clear And Targeted Executive Assistant Resume Summary

Your resume summary is the first opportunity on your resume to connect with the hiring manager and show them youre both qualified and worthy of being considered for the position.

With executives themselves sometimes directly reviewing executive assistant applications, you certainly want to start off strong.

An effective executive assistant resume summary should follow this three-sentence formula to ensure you hit all the points an employer wants to see.

• Your first sentence should immediately state your years of experience plus main professional skills
• Your second sentence can include secondary skills and a notable professional achievement tied to those skills
• Your third sentence hones in on some additional skills that make you exceptionally qualified for the role

Heres an example of what an executive assistant resume summary looks like in action:

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What Does An Administrative Assistant Do

Administrative assistants used to be called secretaries, but today that term is usually considered a bit outdated. However, many of the responsibilities are the same, including handling correspondence, managing the bosss schedule, booking travel, filing, bookkeeping and answering phones.

The median salary for secretaries and administrative assistants in 2020 was $40,990, according to the U.S. Bureau of Labor Statistics .

Unfortunately, the job outlook for this occupation is poor. According to the BLS, jobs for secretaries and administrative assistants are expected to . This is in part because new technology allows office staff to prepare their own documents without assistance, and in part because many administrative assistants now support more than one executive.

The scarcity of jobs in this field in the decade ahead makes it all the more imperative that you prepare a standout resume to compete for a shrinking number of jobs.

Examples Of Work Experience For Senior Administrative Assistant

Involved in other administrative duties

Increased efficiency in office work

Carried out the recruitment drive to hire 50+ new employees for all departments within 3 months

Dealt with the attorneys and helped contract clients with the legal requirements

Planned and managed an annual travel budget of $1 million for the executives

Trained staff in the finance department for ERP entry of invoices

Introduced an internal communication platform and managed the transition to reduce the email communication lead time by 25%

Spend 70% of your resume writing time optimizing this section. As a senior administrative assistant, having a solid experience section is the only way to stand out from the rest.

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