Here Are The Technical Skills To Include In Your Administrative Assistant Resume:
- Microsoft Programs: Word, Excel, PowerPoint, Access, Outlook, SharePoint, Azure
- Accounting & CRM: QuickBooks, Sage 50 Pro Accounting, Oracle PeopleSoft CRM
- Operating Systems: Unix, Linux, Windows, Mac OS X, iOS, Android
- Office Equipment
- Videoconference Preparation
Focus specifically on technical skills prospective employer cares about most. Hiring managers vary in their priorities, so do your research.
Incorporating the right keywords will optimize your resume for Applicant Tracking Systems , which employers use to screen job applications.
Being comfortable with the more technical aspects of the administrative assistant role is essential. For example, companies may rely heavily on administrative assistants to format professional-looking presentations, manuals, and newsletters.
What If This Is Your First Administrative Assistant Job
Whether you are a graduate or someone making a career change, the roles you apply for will no doubt be entry-level.
As an entry-level applicant, you will not be expected to have a wealth of experience on your resume. However, there are ways to fill it out if you feel this section is lacking:
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If you are a graduate or college student, take advantage of any on-campus or extracurricular activities that will help with your experience.
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Outside of the school network, take on administrative roles within your clubs or societies. Can you call yourself a treasurer of your club? Can you arrange community events?
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If you have the time, could you freelance or side-hustle as a virtual assistant? Not only can you earn some extra money, but it will also give you the experience and references that you need.
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Join Facebook groups dedicated to female entrepreneurs or digital nomads to find these roles.
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For those making a career change, you should also consider your previous experience for transferable skills.
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Think about apps and programs you can use. You are probably familiar with Microsoft Word, maybe others.
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At some point, you would have had a budget to manage, whether your personal one or someone else’s. Note this down.
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For any skills you think you may be lacking, take a course. For example, if spreadsheets are to be used for some of your daily tasks, then taking a short course in Microsoft Excel will show your determination.
Include A Work Experience Section
Your work experience section lists all relevant previous roles in reverse-chronological order. Each entry includes relevant details, such as the time you worked at a job, your job title, the name of the company, and its location. As an entry-level employee, you can use any professional, academic, or volunteering experience that helped you develop the skills and traits the employer mentions in the job listing. You can also include a few relevant job responsibilities and achievements for each entry.
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Choose The Best Format For An Administrative Assistant Resume
To get started with your resume administrative assistant, you need to pick the right layout first. Hiring managers have hundreds of applications on their desks. Every applicant has something to offer, but only a few get noticed. Thus, if you fail to grab the recruiterâs attention right away, youâll never land an interview. First, recruiters always quickly scan applications to find candidates that match the job best. Thatâs the main reason why the formatting of your resume matters so much.
A perfect administrative resume format should spotlight your biggest accomplishments, skills, and experiences. Our experts recommend you stick to the reverse-chronological format that puts your most recent accomplishments first. It is the most professional and effective format.
As for the template, the ideal sample resume administrative assistant template is simple, clean, easy to scan, and well-organized. It should be clearly structured with headings and have plenty of white space.
Office Assistant Resume Examples In 2022
The Bureau of Labor Statistics projects that employment opportunities for office assistants, also known as secretaries and administrative assistants, will . This equates to around 327,000 fewer jobs in the next decade. Advances in technology let many people prepare and file their own documents without the help of office assistants and also allow assistants to do more in less time. This scenarios only exception relates to medical secretaries, where a 10% job growth is expected to support billing and insurance in the growing healthcare industry.
Competition for office assistant jobs may become fierce as the number of positions declines, so its important to have a resume that attracts attention. Below are downloadable resume examples for people entering the workforce as well as those with experience. Youll also find tips on writing effective resumes and how to tailor your office assistant resume to the job description.
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What Is An Administrative Assistant Resume
An administrative assistant resume is your opportunity to show potential employers that you are perfect for a particular job through targeted experience and education.
There were 3,638,800 administrative assistant jobs in the US in 2019.
At least 70% of those resumes were put through an applicant tracking system .
This system uses an algorithm to find keywords in your resume that match the job description. So, while you do want your resume to look presentable, the content is what matters most.
An OfficeTeam survey found that 75% of senior managers felt the responsibilities of administrative assistants have increased over the last five years.
64% said that administrative assistants have more promising career growth than five years ago.
The same survey found that administrative assistants save their employers nearly eight hours a week, making you an essential member of the team.
With this expectation, the competition is high.
Statistics show you have just seven seconds to catch the attention of a recruiter, so your resume needs to stand out for all the right reasons.
The top five industries for administrative assistants are:
- Healthcare and social services
- Religious, grant-making and civic organizations
- Professional, scientific and technology services
These industries all come with their own rules and language. If you have applied for a role in one of these sectors, you may have to complete a task to demonstrate your understanding of the work involved.
What Is An Administrative Assistant
Administrative assistants handle a wide variety of organizational and clerical tasks in an office.
Many administrative assistant jobs are entry-level, but that doesnt mean theyre not important. Administrative assistants work behind the scenes to keep businesses running smoothly.
Administrative assistants work in many types of organizations, including enterprises, legal offices, clinics and hospitals, schools, government agencies, and more. The average salary for an administrative assistant in the U.S. is $40,000.
The responsibilities of an administrative assistant are diverse. On the same day, they might greet visitors at the office, take notes on an important meeting, plan a business trip for the CEO, and order new office supplies.
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Learn From Resume Templates & Examples For Administrative Assistants
A resume template gives you a structure with the main sections of a professional resume where you fill details as necessary. It guides you on where to place personal information and how to organize it. After filling the sections, run it to produce a resume, and then download it.
Tips: There are many well-crafted administrative assistant resume examples. Just type the job title on a search engine and many examples will appear.
E.g. Type “Senior Administrative Assistant Resume Examples” and many images will appear on the search results page. Click on each, explore, and customize your administrative assistant resume accordingly based on your past experiences and skills gained.
List Of Accomplishments For An Administrative Assistant
- Onboarded four new admin staff members
- Collected and entered annual leave requests
- Managed the calendars of the sales team
- Saving the company $XXXX on office supplies by changing the office supply company
- Gained advanced MS Excel skills including pivot tables
Your resume needs a skills section, too.
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What Is An Entry
An entry-level administrative assistant resume is a document that candidates with limited experience can use to highlight their qualifications and apply for an entry-level administrative assistant role. These professionals usually help with office management tasks and assist more experienced administrative personnel, such as secretaries, receptionists, office clerks, and personal assistants. This document can emphasize any volunteering experience in the field and any relevant courses you might have taken to develop industry-related abilities.
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How To Write An Administrative Assistant Resume
If you want to get employed fast, you need to have the best administrative assistant resume! To help you take your job search to the next level, we have prepared a step-by-step guide on how to craft a flawless sample resume for administrative assistants:
Pro Tip: If you are still not sure how to write a resume, donât hesitate to ask our career advice expert for help. At SkillHub, anyone can get professional help with resume writing and rest assured of the best result.
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What Is A Resume Summary
A resume summary is a short explanation of your skills and experience as they relate to an open role. Youll usually add a summary at the top of your resume, right below your name and contact information. That way its one of the first things an employer reads.
Resume summaries are usually two to three sentences or statements. This makes it easy for hiring managers to read quickly to decide if your skills and experience match their needs. To make your resume summary more appealing, you can tailor it for each job you apply for.
How To Present Your Contact Information
Let’s get this out of the way quickly, because you know your own contact information better than we do.
Include your email address, phone number, and location in the header of your resume.
Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience.
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Entry Level Administrative Assistant Resume
Your entry level administrative assistant resume needs to emphasize yourqualifications and competencies for the job. Lack of work experience is thechallenge when applying for an entry level job.
This drawback can be minimized by focusing on your relevantqualifications and the core skills you bring to the position and company.
There are many strengths that an entry level candidate can bring to the job including energy, enthusiasm, adaptabilityand the ability to learn new tasks quickly.
In your entry level resumerefer to the relevant areas of competence you have developed during yourstudies, any community or volunteer work, part-time jobs and internships.
How To Include Interests On An Administrative Assistant Resume
No one cares about your hobbies and interests, said hundreds of career experts online.
However, hear us out.
Hobbies and interests might be the thing that will catch your prospective employers’ attention and help you stand out in a sea of applicants. Of course, whether you include this section in your resume will depend a lot on where youre applying to – a young hip startup or an accounting firm.
Research your prospective employer. Look at the job description, their website, their social media profiles. Would they find a unique hobbies and interests section on your resume valuable?
Choose which hobbies and interests you include carefully. For example, competing in chess could highlight your skills in strategy and problem-solving volunteering at the local animal shelter could show commitment and dedication, and playing basketball could showcase teamwork skills.
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What Will An Employer Look For In An Administrative Assistant Resume
Your resume will need to highlight the specific skills and experience mentioned in the job description.
The employer will be looking for those particular words when checking your resume.
They will also be looking for examples of industry knowledge and essential soft skills.
The role of an administrative assistant includes, but is not limited to:
- Arranging travel
Senior Administrative Assistant Resume
Why this resume works
- Depending on where you’ll be working, your employer may want to see your resume in a different format.
- Luckily for you, many Word resume templates and are out thereâjust make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
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- Toronto, Ontario, Canada CA$50,000.00 – CA$70,000.00 Actively Hiring
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The Top 10 Certifications You Can Include On Your Administrative Assistant Resume
Certifications can be that stamp of quality that your administrative assistant resume is missing. They demonstrate your commitment to continued learning and professional development.
Certifications can also set you apart from the competition and keep you valuable and marketable in the event of a market downturn.
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Administrative Assistant Resume Examples For 2022
A business is only as valuable as the people who keep it organized, so as an administrative assistant, you hold the keys to the castle.
You can communicate with nearly anyone, know how to manage even the busiest of schedules, and can handle multiple high-priority tasks simultaneously…but how are you supposed to build your resume to show all those skills effectively?
That’s where we come in. We’ve reviewed dozens of administrative assistant resumes that have worked for people to land jobs at great companies. Meaning, we’ve learned a lot about what works and what doesn’t for impressive resumes.
We’ve distilled those findings into seven effective administrative assistant resume samples for all experience levels. We’ll also provide detailed resume tips to help you land your next job in 2022!
Why this resume works
- Your administrative assistant resume should demonstrate the impact you had in previous work. How are you supposed to do that? One word: metrics.
- Metrics are just numbers. Numbers are easy to read and great at demonstrating your abilities. So whenever you can, try to include numbers, like how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed.
How To Write A Resume For Administrative Assistant With No Experience In 202: Full Guide To Beginner Entry Level Administrative Assistant Resumes
If you’re not a professional writer and are concerned about duplicating the sample resume quality above, don’t stress. The key to writing a great resume is knowing how to structure it, what terms are essential for that specific job, and ensuring that everything on your resume matches the application.
The best way to begin is to create an outline. We recommend starting with a resume for an entry-level assistant with a master’s resume. This editable Word or Apple document allows you to insert the primary sections, add the information or content, and make edits to ensure everything is grammatically accurate.
Here are a few recommended sections that we think should be included in any administrative assistant resume.
Personal Contact Information: This section should include your accurate contact details to make it easy for them to contact you for an interview.
Resume Summary: The admin assistant resume summary is an opportunity to pitch your application to the hiring manager in a single paragraph. It needs to explain why you’re the right person for the job.
Relevant Experience: This is where you’ll add the relevant work experience section. If you’re new to this industry, pick a few last jobs where you’ve shown good work habits and complex work ethics.
Let’s start working on your resume.
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What To Put On An Administrative Assistant Resume
A resume is a gateway to a job opening. It is supposed to help the recruiter to:
Gauge if the applicant is qualified for the job based on skills, education, and training.
Evaluate the value the applicant will bring to the company if offered the job based on experience and accomplishments.
Be able to contact the candidate.
Administrative Assistant Resume Outline:
- LinkedIn url, Address, Social Media links, Personal website, Languages, etc.
Insight : Social media accounts links help a prospective employer to verify your real identity beforehand.
Proofread Your Administrative Assistant Resume
A well written resume is a ticket to a dream job. Its the key to greener pastures. No one will employ you if your administrative assistant resume is full of glaring typos, spelling, and grammatical mistakes. Read it loudly, word by word, twice, or thrice to iron out the errors if you expect the recruiters to understand everything in your resume.
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Decide On Some Basic Formatting Rules
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Add your name and contact details in the resume’s header to save page space and make it easier for the recruiter to find your contact information. Include your first and last name, phone number, e-mail, city, province, or territory.
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Choose a professional font, use a 12-point font size, and leave a one-inch margin on all sides of the document.
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Bold important resume details, like your name and each section heading.