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Executive Assistant Resume Sample

Executive Assistant To The Ceo Resume

Real Resume Review | Executive Assistant

Summary : Executive Assistant to the CEO with 7+ years experience in the IT and Education domains providing administrative support to VP, SVP, Director, and C-level corporate executives Exceptional organizational skills, particularly with scheduling, complex filing systems, and database management Strong abilities and experience in event planning, copywriting, social media engagement, and communications Outstanding Client Service acumen and work ethic.

Skills : Event Planning, Project Management, Communications And Copy Writing, Office Management, Human Resources Support, Executive Support, Microsoft Office 2010, Outlook, ConnectWise, Quosal, ACT, Sharepoint, SAGE, MPS Back Office, Facebook, Twitter, LinkedIn, Type 65 WPM

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Where To Place Name And Contact Information

Your name and contact info should be the first pieces of information you place in your resume. Without it, you won’t be able to get either good or bad news regarding your job application!

Start by positioning your name at the top of the page in a large font size. While your choice of font is up to you on a resume template, if youre building your resume in word processing software, use either Times New Roman, Cambria, Calibri, or Arial font. Underneath your name, include the title of the job youre seeking in a slightly smaller font. If you choose to include color, including it in your name or job title would be appropriate.

As for your contact details, place the following details on the left or right side of the page near your name and job title:

  • Possible LinkedIn profile

Your contact details should be between 10-12 pt font to be easy to read.

While the contact information you include in your executive assistant resume is pretty straightforward, you can be creative in how you include it. Here is just one sample of how you can format your header and contact information:

Essential Skills For Your Executive Assistant Cv

Its important to match your skills up to those listed in the job description, as the requirements will inevitably vary from role to role. However, the following skills are often considered core qualities of an executive assistant:

Calendar management You should be used to managing complex calendars and scheduling requests EAs normally take on complete accountability for every detail in their executives or teams schedule!

Administration Whether its preparing and editing correspondence, emails, presentations and documents, or filing and organising corporate documents, you should have significant experience of general office and administrative support. Provide tangible examples of this in your work experience section.

Typing & minute taking EAs are often tasked with taking minutes from live meetings or appointments, so its useful to gain a typing qualification and/or mention previous typing responsibilities in your work experience section.

Computer skills As well as the standard Microsoft Office and Google G-suite, EAs may need to learn company-specific software packages. Give evidence of your technical abilities in your CV by naming the tools and programmes youve used in previous roles.

Organisation & time management EA roles are incredibly fast-paced you need to be on the ball! A strong EA develops or improves organisational systems, so make sure to give examples of times youve juggled tasks and met demanding deadlines throughout your CV.

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Executive Administrative Assistant To Vp Resume

Objective : Executive Administrative Assistant with over four years of experience managing executive offices for Sr. Director, V.P. and C-level executives in a fast-paced global environment: Coordinated complex calendars, expense reporting, and budget tracking, international travel , meetings and events, office and project management. To utilize my education and experience in a position, with a stable and growing company, with career advancements and opportunities.

Skills : MS Outlook, Word, Excel, PowerPoint, SharePoint, Oracle, Concur, GoToMeeting, Google Docs, Google Calendar, WebEx, Adobe Acrobat

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Executive Assistant Resume Examples & Guide For 2023

Executive Assistant

our services are featured inTop How to Format an Executive Assistant ResumeUse an Executive Assistant Resume TemplateWhat to Include in an Executive Assistant ResumeHow to Get Your Contact Information RightHow to Write an Executive Assistant Resume Summary or ObjectiveWhat if You Dont Have Work Experience? Use Action Words to Upgrade Your Executive Assistant Resume How to List Education RightTop 30 Skills for an Executive Assistant ResumeHard Skills for an Executive Assistant:Soft Skills for an Executive Assistant:Other Resume Sections to ConsiderOrganizationsLanguagesInterests & HobbiesMatch Your Cover Letter with Your ResumeContact DetailsHiring Managers Contact InformationOpening ParagraphThe BodyClosing ParagraphFormal SalutationsKey TakeawaysSuggested Reading:

As an executive assistant, youre used to dealing with high expectations from your boss. Staying organized, problem-solving and resume writing are your specialties

OK, that last one probably caught you off guard. After all, youre reading this article because you could use a bit of help with your executive assistant resume.

Well, youve come to the right place. Were going to walk you through the entire process of creating an outstanding executive assistant resume.

  • A recruiter-approved executive assistant resume example
  • Advice on what to include in your executive assistant resume
  • How to make your executive assistant resume stand out

To start, heres some inspiration:

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Choosing The Best Resume Format For An Executive Assistant

Sometimes less is more. If you are careful enough about the type of language that you choose, you should have plenty of space in a one-page resume to make sure that it is readable and highlights the parts of your experience that really matter. The format should be easy to read. Be consistent in your use of bullet points and lists, and dont go into too much detail that could be expanded upon during a job interview. Try not to repeat activities or skills in multiple parts of the resume. Make sure that you include enough keywords for the ATS, but there is no need to repeat them for impact. Ensure that it can be read by humans and machines and make it easy to scan during a busy interview.

Regional Executive Administrative Assistant Resume

Headline : Versatile Regional Executive Administrative Assistant, adept at managing multiple projects, providing exceptional customer support and streamlining office operations for productivity gains. Extensive experience in building client/vendor databases, optimizing billing processes, and crafting proposals.& nbsp

Skills : Microsoft Office, Photoshop, Quickbooks, Salesforce, Administrative Support, Multi-Project Management, Financial Management, Reporting

Description :

  • Consolidating the weekly sales reports for senior management utilizing Excel pivot tables.
  • Conducting conference calls with the senior business department Sales Manager and General Manager, tracking weekly meeting minutes and compiling them in Microsoft Word for organizational reference.
  • Redlining and reviewing the business sales contracts consistent with company standards.
  • Scheduling and coordinating the business client telecommunication installations.
  • Providing contract set-up, order entry, and billing for all commercial business sales agreements.
  • Coordinating subcontracting for commercial underground installation of telecommunications fiber-optic.
  • Administering office support for front line management, field supervisors, and technicians.
  • Executing outstanding client service in direct support to senior sales and management team’s initiatives.

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Temp Executive Assistantresume Examples & Samples

  • General administrative duties including answering heavy phone call volume, screening and redirecting calls, and managing incoming inquires
  • Handle all logistics associated with meetings, appointments, and conferences to include preparation of accurate materials and correspondence
  • Arrange and confirm complex travel arrangements both international and domestic
  • Prepare, submit, and track detailed expense reports consistent with company policies through reimbursement
  • Create, format, and edit documents in Word, Excel and PowerPoint
  • Follow-up on various activities to ensure all deadlines are met
  • 5+ years of experience providing administrative support to senior executives while working in a Corporate environment is required
  • Highly proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Excel
  • Knowledge of Concur is a plusSkills
  • Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
  • Exceptional interpersonal skills and strong team orientation
  • Expert in multi-tasking, organizing, and prioritizing a must Strong attention to detail and follow-up skills Ability to maintain confidentiality
  • Excellent judgment and demonstrated problem solving capabilities
  • Proven ability to function in a fast-paced, ever-changing environment while demonstrating a high level of integrity and professionalism
  • Willingness to learn, take initiative, and adapt to new responsibilities

Make Your Achievements Stand Out

How To Make a Resume For an Administrative Assistant | Microsoft Word

As an executive assistant, its important to make your achievements stand out on your resume by highlighting areas in which youve excelled, like your experience with project management, interpersonal skills, and event coordination.

Showing off your accomplishments will demonstrate that youre capable of taking on more responsibility. Focus on showing how your contributions have made a positive impact by quantifying your resume and using action verbs.

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Executive Assistant Cv Profile

The top section of your CV plays a huge role in the overall impact of your application.

Your CV profile is normally the first thing recruiters will read if it doesnt impress them, they might not read the rest of your CV.

So, write up a short and snappy introduction, which highlights your key skills, experience and accomplishments.

It should be punchy and powerful think of it as your elevator pitch!

Tips to consider when creating your profile:

  • Aim for a length of just 5-10 lines. This is just enough detail to showcase your suitability for the role, whilst enticing recruiters to read further into your CV.
  • Always tailor your CV profile to the specific role and company youre applying for, packing it with keywords and skills listed in the job ad. Recruiters can spot a generic CV at a glance and trust me, they wont be impressed.
  • Every other CV is packed with generic phrases and cliches like hardworking team player or enthusiastic self-starter dont be one of them! While phrases like this might sound exciting, they dont actually prove a thing about you. Recruiters will be far more impressed by hard skills and experience.
  • Avoid sharing your career goals or motives information like that is best saved for your cover letter.

Quick tip: A poorly written CV will fail to impress recruiters and employers. Use our CV builder to create a winning CV in minutes with professional templates and pre-written content for every industry.

Resume Examples & Samples

  • Maintaining the calendars and prioritizing matters requiring immediate attention
  • Screening calls, ensuring telephones are answered in a timely and courteous manner, and messages are taken accurately
  • Extending and accepting invitations, preparing meeting agendas, and arranging meeting rooms, equipment and refreshments
  • Disseminating information, coordinating responses, and escalating for resolution as appropriate
  • Preparing and proofreading documents, and creating and editing presentations
  • Assisting with flowers and gifts as required
  • 3-5 years experience in administration and/or professional support function in a fast-paced environment, dealing with controversial/confidential/sensitive inquiries and moderately complex issues, and managing conflicting priorities, with low-to-moderate levels of risk
  • Advanced knowledge of current department software , with professional training and development to keep related skills current, including office productivity software
  • Broad business knowledge and expert understanding of the organizational unit, its functions and customer groups
  • Strong organizational, planning and control
  • Advanced PC skills
  • High proficiency at administrative tasks
  • Problem solving capability
  • Coordinate frequent travel arrangements – both international and domestic
  • Technical Skills –
  • 3+ years prior experience preferred

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Should You Add Projects Interests And Hobbies

Although most resumes don’t include information about projects, hobbies, or interests, there are times when you may benefit from adding this information.

If you lack lengthy work history or have just graduated from college, adding projects and interests is a great way to show that you have what it takes to be an executive assistant, even if you don’t have the work experience.

The key for adding projects or interests and hobbies is that you should be able to intelligently discuss its relevance to the executive assistant role in an interview.

For example, if you listed backpacking in the Pacific Northwest or mastering woodwork as interests and hobbies on your resume, they may seem unrelated to assisting the CEO. However, this demonstrates your ability to plan and organize your own trips and itineraries. Mastering woodwork could showcase your ability to persevere through tedious and challenging tasks, particularly new tasks.

Projects can be treated more like work experience. This could be volunteer work or even a creative project you took on for a friend or family member.

As long as it reasonably demonstrates relevancy to the executive assistant role youre seeking, this can be an excellent way to create bullet points that prove your value when youre lacking traditional work experience.

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Executive Assistant
  • Bachelors degree or equivalent combination of education and experience with a minimum of five years administrative experience, including two years at the executive level
  • Must possess an ability to be able to prioritize and differentiate with multiple emergent situations that require immediate attention
  • Strong computer skills are a must
  • Excellent interpersonal skills and ability to motivate and influence others with diplomacy and tact in a diverse environment
  • Must be poised and discreet, an independent thinker, reliable, highly organized, strong interpersonal skills, ability to work quickly and anticipate needs of the President
  • Interest in marketing and/or music industry
  • Knowledge and ability to interact with high profile artists, managers, etc

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Start With The Contact Information Of The Executive Assistant Resume

In order for hiring managers to know who to call back for the executive assistant job interview, the application needs to have your contact details laid out clearly.

Including a proper contact information section in your resume is a definite must. This vital part of your resume works as a way to provide contact details to the reader.

Afterward, write your job title, physical address, work phone number, professional email address, and LinkedIn profile .

Writing Your Executive Assistant Cv

While writing your EA CV, the most important thing is to keep your target role in mind and ensure youre meeting all the requirements listed in the job ad.

If you pair this with an organised structure and some thoughtful formatting, youll instantly prove your suitability for the job.

Quick tip: A poorly written CV will fail to impress recruiters and employers. Use our CV builder to create a winning CV in minutes with professional templates and pre-written content for every industry.

Good luck with your next application!

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Other Resume Sections To Consider

Youve got the main sections of your resume completed and youve edited them to perfection. Youre all done…

Think again.

Remember the #1 goal of your resume is to make you stand out.

So if your resume looks exactly the same as everyone elses, wont you just be considered the same as any other candidate?

Executive Assistant Work Experience Example

Executive Assistant Resume by Jobstagram.com

Finance Administrative Assistant

Lily Marketing Firm, Hartford, CT, June 2019 Present

  • Support administrative requirements for all office staff, including answering phones, handling mail, setting up conference rooms for events and ordering meals
  • Schedule meetings for the executive team, both in person and via web conference
  • Organize corporate events for the finance departments, including parties, conferences, panel discussions and training seminars
  • Prepare and distribute corporate communications using Microsoft Office, including Word, PowerPoint and Outlook
  • Organize requests, requirements and supply orders from numerous different teams throughout the overarching finance department to keep the office running smoothly
Build Your Resume!

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Employment History Resume Example: Show What You Know

This section is more challenging if you are starting or changing your careeras an administrative assistant, but no matter your job history, you can craft a skill-focused experience section that shows off your value. Your first step here is to think about each job you have had, whether it be full time or an after-school position. Instead of writing a job description, think in terms of accomplishments and skills.

Analyze the description of the job you want. Describe career successes that illustrate the skills the employer is looking for. Think about how you used those skills to the organizations advantage. For example: How did you use those skills to streamline office processes? On your administrative assistant resume, link as many of those skills to your previous years of experience. Check out our administrativeassistant resume example block below to see more samples of how to do this.

If job descriptions seem too vague or too wordy, heres a way you can cut through the mess. Try using a word cloud program such as Wordle or WordArt. Paste the job description into it. The more often a word is used, the more important it is to the employer. Follow the pattern to implant keywords into your resume.

Here are some goals of a well-written work history section:

  • Use action verbsto describe responsibilities and achievements
  • For example: performed instead of did reconciled data instead of found errors
  • Get specific by employing data and statistics to make your case
  • Executive Assistant Resume Tips

    Its not easy to excel as an executive assistant. The role demands a high level of emotional intelligence, the knowhow to wear many different hats, and the ability to maintain your composure in high-stress situations. In addition, busy executives often need their assistants to quickly understand them and their working styles on a deeply personal level, picking up on subtle body language and unspoken cues that many others would completely overlook.However, once you figure out the nuances of the individual you support and grow familiar with the industry they operate in, you become an indispensable part of their workflow. It can be extremely rewarding to find a good match between an executive and an assistant, and many executives will even take a stellar executive assistant along with them if they switch companies. Want to find your dream executive assistant role? Follow these curated tips for executive assistant resumes:

    Create a tailored skill pool

    Get creative with your bullet points

    Use strong action verbs to showcase relevant skills

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