Executive Assistant Resume Samples

Executive Assistant Resume Tips

Its not easy to excel as an executive assistant. The role demands a high level of emotional intelligence, the knowhow to wear many different hats, and the ability to maintain your composure in high-stress situations. In addition, busy executives often need their assistants to quickly understand them and their working styles on a deeply personal level, picking up on subtle body language and unspoken cues that many others would completely overlook.However, once you figure out the nuances of the individual you support and grow familiar with the industry they operate in, you become an indispensable part of their workflow. It can be extremely rewarding to find a good match between an executive and an assistant, and many executives will even take a stellar executive assistant along with them if they switch companies. Want to find your dream executive assistant role? Follow these curated tips for executive assistant resumes:

Create a tailored skill pool

Get creative with your bullet points

Use strong action verbs to showcase relevant skills

Speak The Hiring Managers Language

To a reasonable extent, use the same type of language that is included in the job description. Word clouds are useful software to pick out hidden patterns from the text, informing useful strategies for how to present yourself. If the keywords that the hiring manager has specified for the job description are sprinkled throughout your summary, now youre speaking the same language.

Enthusiastic and experienced Executive Assistant, bringing forth an impressive background serving as a source of critical support for Executive Management Leaders. Adept at maintaining accurate schedules, filing systems, and office correspondence. Committed to utilizing my organizational skills to provide optimal support to busy executives.

Executive Assistant Resume Writing Tips

Any good executive worth his or her salt would know a good candidate right away simply by browsing through the resume.

Here are 3 valuable Executive Assistant resume writing tips you should keep in mind while preparing your own:

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Writing Your Executive Assistant Resume Like A Pro

Even though the idea ofwriting a resume for an executive assistant position might seem insurmountable, you can avoid a lot of stress by doing some simple research about what to include on a resume.

You’ve come to the perfect place to learn more about resume sections. In this section, we’ll cover:

• Objective or summary
• Proofreading your resume

Executive Assistant Resume Format

If your tenure is consistent, use the reverse chronological for your Executive Assistant resume format. By consistency, we mean your work history does not have gaps that exceed 6 months.

This was our assumption when we prepared the resume template for an Executive Assistant and arranged Carrie Annes sections as follows:

• Contact Information
• Personal Information

However if there are extensive gaps in your resume, you should use the combination format which shift focus away from the lack of work experience.

But dont assume that the person reviewing your resume would not notice the glaring weak points of your application. Use the objective statement to explain the gaps in your work experience.

For example, if you had to stop work because you had to take care of a loved one say so. But at the same time, show that in the interim you used the time away from work to sharpen some of your transferable skills.

Indicate these developments in other areas of your resume particularly in the Skills. Education or Certifications sections.

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Use Action Words To Upgrade Your Executive Assistant Resume

What do these words have in common? Well, they dont really say much. They arent power words that convey specific actions.

A great resume writing strategy is to use very specific verbs, or power words, to make your responsibilities and achievements stand out. Here are just a few that are relevant to executive assistants:

• Relevant Courses: Advanced Microsoft Office, Information and Workflow Management, Business Communication Strategies
• Served as Vice-President of Events for the International Business Students Association

Pretty straightforward, right?

Before moving on, here are some typical questions we get about education on a resume, along with their answers:

• What if Im not finished college or university yet, or I dropped out?

You should still mention your degree. Just include the years studied. If you are still studying, put Present as the end date. E.g. 2017 – Present.

• Do I list my high school education?

Only if you havent completed higher education. If you have a college diploma or university degree, its obvious you graduated high school.

• What comes first on my resume: education or experience?

If you have any relevant work experience, then this should appear first. If not, education goes first.

Still have questions? Check out our guide on how to list education on a resume.

Executive Assistant Cv Structure & Format

How you present the information on your CV is equally as important as what youwrite in it.

Executive assistant recruiters will be looking for a highly professional and well-organised individual so your CV needs to showcase these qualities, too!

Additionally, a considered structure and format will help busy recruiters to find the information they need, quickly and easily.

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How To Craft A Strong Summary/objective For Your Executive Assistant Resume

Your resume summary is your elevator pitch.

Keep in mind that at this point, Alex still isn’t sure whether he’s going to read your whole resume.

You’ve captured his interest by writing a good resume header.

So, he wants to give you a chance.

However,

He won’t hesitate to skip you if you waste his time. After all, he has hundreds of resumes in his inbox to go through.

Now:

The summary is the place where you’ll make him excited about learning more about you. And you’ll grab his interest by being different from others.

You won’t give a lot of information or go into any details.

Instead:

You’ll introduce who you are and what you’re about. You’ll talk briefly about your experience in the field. And you’ll mention the skills that helped you achieve excellent results.

Here’s what you’ll talk about:

• Years of experience and plans for the future
• Skills and duties you were responsible for in your previous jobs
• Your educational background and certificates

Let’s look at some examples:

Executive Administrative Assistant Lowe Sresume Examples & Samples

• GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law
• Provide administrative and logistical support to overall Lowe’s organization in Charlotte, NC
• Proactively support the Lowe’s GM and team by independently handling all assigned duties, taking direction from and balancing needs of staff members
• Maintain and coordinate calendars, schedule appointments and meetings, arrange travel schedules and itineraries
• Process and reconcile Travel & Living expense accounts
• Assist hiring managers in on-boarding activities for new employees
• Proofreads copy for spelling, grammar and layout, making appropriate changes
• Minimum of 3 years Executive level secretarial/administrative experience. Requires professional experience in working with senior level executives within and outside the company as well as with clients, vendors, visitors, and other dignitaries
• Minimum of 2 years experience preparing PowerPoint presentations, and overall usage of Microsoft Office
• Detail-oriented and proven organizational skills
• Bachelors degree from an accredited college/university or equivalent work experience preferred

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How To Write An Executive Assistant Resume Summary Or Objective

Did you know that recruiters spend less than 6 seconds reviewing a resume on average? If you just said Woah, is that right? then we can confirm its true.

With that in mind, the lesson for you is this: a recruiter needs to know you are qualified for their job in a single glance. Otherwise your resume wont even be read.

Whats the quickest way to hook your reader and make sure he or she gives your resume a read?

Easy, write an effective resume summary or objective.

Both the resume summary and objective are sections that go at the top of your resume below the contact information section.

However, the resume summary and objective are not the same, and you will never use both. The main difference between the 2 sections is that

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

This is your opportunity to make a bold statement that immediately tells recruiters they should keep reading. Its the hook.

• Executive management professional with 7 years experience assisting Chief Marketing Officers in the logistics and transportation sectors. Proven ability to adapt to constantly changing demands and coordinate travel schedules, having organized 38 separate business trips for a CMO in 2019.

On the flip side, a resume objective is a 2-4 sentence snapshot of your professional goals and aspirations.

So, which one do you pick? A summary, or an objective?

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Executive Assistant to the CEO

Customizing Your Executive Assistant Resume To Each Role

It’s important to customize your resume for the specific role for which you’re applying. When you send in a resume for a job as an executive assistant, the information you include shouldn’t apply to just any type of assistant or receptionist position.

Recruiters who are searching for the right hires want someone who can handle the extra demands that come with being an assistant to high-level executives and CEOs.

Luckily, you don’t have to rewrite your entire resume. Simply change keywords and some responsibilities in the objective/summary section, your work experience bullet points, and your skills section.

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Executive Assistant To Senior Executiveresume Examples & Samples

• Experience in and a passion for working in a retail environment, preferred
• Excellent communication skills- verbal and written ability to communicate effectively with all level of internal and external “customers”
• Must be highly organized and detail-oriented, with ability to prioritize and multi-task
• Must be self-motivated and personable with a flexible approach to the work required
• Ability to maintain confidential information

Write A Clear And Targeted Executive Assistant Resume Summary

Your resume summary is the first opportunity on your resume to connect with the hiring manager and show them youre both qualified and worthy of being considered for the position.

With executives themselves sometimes directly reviewing executive assistant applications, you certainly want to start off strong.

An effective executive assistant resume summary should follow this three-sentence formula to ensure you hit all the points an employer wants to see.

• Your first sentence should immediately state your years of experience plus main professional skills
• Your second sentence can include secondary skills and a notable professional achievement tied to those skills
• Your third sentence hones in on some additional skills that make you exceptionally qualified for the role

Heres an example of what an executive assistant resume summary looks like in action:

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Tips For Writing An Executive Assistant Resume Objective

For more information on creating an executive assistant resume objective, review the following tips:

• Change your statement for every job you pursue. Throughout your job search, you may apply to multiple executive assistant positions. Remember to change the details of your objective statement to match the job you’re applying to, and use the job description to customize your words to the employer.

• Read your words aloud. It can be essential for you to proofread your resume objective before turning in the document. Reading your words aloud can help you identify and resolve spelling and grammatical errors, and you can determine if your choice of vocabulary is engaging.

• Ask an acquaintance to review your statement. Gaining feedback on your objective statement can help you improve it. Ask someone you know, such as a former coworker or supervisor, to read your words and decide if you’ve demonstrated your credentials effectively.

How To Show Your Executive Assistant Skills On A Resume

Now, let’s talk about executive assistant resume skills.

The skills we’re going to share with you in this section are critical to any executive assistant resume.

Yet,

You shouldn’t copy-paste the list to your resume and cross your fingers that it will work.

Instead:

Your skills need to be specific to the job position you’re applying for.

The answer is often in the job application precisely, in the requirements part.

In that part, the hiring company provides you with the answer to how you can ensure to land the job. So, you need to read carefully through each line and identify their pain points.Ask yourself:

• What are the biggest challenges the hiring company is dealing with?
• What characteristics are they looking for in a candidate?
• Which of their pain points can I address in my skill section?

You need specific skills and knowledge to thrive in the position.

You’ll be hired to help an executive organize their workload and keep their duties in order. So, your office management expertise is the key to the success of the whole organization.

Now:

It’s time to do some thinking on your own:

Get a pen and paper and write down all the skills you can help the hiring company with.

You may come up with a long list of skills, and that might be overwhelming to you. After all, it’s hard to choose between a list of skills that could all be helpful.

That’s why you must first understand the two types of skills required in any job position:

Hard skills and soft skills.

For example:

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Executive Assistant Resume Examples & Guide For 2022

As an executive assistant, youre used to dealing with high expectations from your boss. Staying organized, problem-solving and resume writing are your specialties

OK, that last one probably caught you off guard. After all, youre reading this article because you could use a bit of help with your executive assistant resume.

Well, youve come to the right place. Were going to walk you through the entire process of creating an outstanding executive assistant resume.

• A recruiter-approved executive assistant resume example
• Advice on what to include in your executive assistant resume
• How to make your executive assistant resume stand out

To start, heres some inspiration:

An executive assistant resume example, created with our very own resume builder, thats been approved by recruiters.

Now, read on to learn how to create a resume that looks as amazing than the one above!

Looking for a resume example for a different position? We’ve got you covered:

Executive Assistant Summary Resume Example

More than anything else, your prospective bosses are looking for someone who can make their lives easier. Your summary has to adopt a tone of willingness and assistance. You will do whatever it takes to make things happen for your boss.

Dont just describe what you do, describe how you do it. Help the reader to imagine what it is like to have you as an ally. Make that person want to hire you, or otherwise the competitors might.

Cultivate an air of exclusivity and excellence in the summary. Make the reader want to read on. After an employer reads an executive assistants resume summary, he or she should be thinking: I need this person working with me now.

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Action Verbs For Executive Assistant Resumes

Executive assistants are masters of reading between the lines and understanding the unspoken needs of their executive. They must be versatile and quick to anticipate potential problems, and smoothly juggle the often chaotic schedule of high-level individuals. When writing your resume, its important to emphasize these types of skills with strong action verbs. For example, use words like oversaw, organized, or planned to highlight your ability to smoothly and efficiently handle a variety of tasks. It can be helpful to review the job description and see what types of action verbs they use. However, dont copy every single one– try to be creative and find words with similar meanings to tailor your resume to the job.

For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points, how to quantify your resume and resume accomplishments.

Score Your Next Big Break

All that’s left is to actually write your executive assistant resume now. Now that you know the right approach when it comes to formatting and writing it, youll be well on your way to:

• Formatting for success and beating the ATS
• Writing to prove value in every facet of your resume, which includes everything from your job history to relevant interests and hobbies
• Customizing your resume for every job application
• Proofreading for errors

Congratulations on making it through this guide. Were hopeful that with our tips, youll spend less time building your resume and more time answering phone calls and emails from recruiters who want to interview you!

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Choosing The Best Resume Format For An Executive Assistant

Sometimes less is more. If you are careful enough about the type of language that you choose, you should have plenty of space in a one-page resume to make sure that it is readable and highlights the parts of your experience that really matter. The format should be easy to read. Be consistent in your use of bullet points and lists, and dont go into too much detail that could be expanded upon during a job interview. Try not to repeat activities or skills in multiple parts of the resume. Make sure that you include enough keywords for the ATS, but there is no need to repeat them for impact. Ensure that it can be read by humans and machines and make it easy to scan during a busy interview.