How To Write A Follow Up Email
You may need to pursue a polite follow-up email after sending your resume. Send it after two weeks. If you have not heard from the employer within two weeks after sending your resume and cover letter, consider sending an email. It does not send any earlier. You need to provide your employer with adequate time to read and respond to your application on time.
1. Send an email. Employers generally prefer to receive such messages by email; This lets them keep a record of your contacts and they can respond quickly. However, if you need a faster response , you can try to reach the employer via phone.
2. Focus on why you are a good fit. The employer briefly reminds you why you are a suitable fit for the job. If you want to share any new information , you can specify here.
3. Ask any question. If there is a question about the job or application process then you can ask them at the end of the email.
4. Please specify a visit. If you live far enough, you may be able to refer to times when you visit and see the area.
5. Review and edit. Another opportunity to make a good first impression on this email employer. Make sure your email is professionally and thoroughly edited.
6. Use a clear matter line. In the subject line, include the headline for the job you are applying for. This employer can know exactly what I know about email.
8. Keep it short. Do not enter a very long email. Keep it short so that the employer can quickly shrink it and understand your purpose.
Keep Applying For More Jobs
Continue searching for jobs and applying as you are waiting for the employers response. If you are interested in getting hired faster, you need to apply to as many jobs as you like. Until you received an offer letter from the company, you remain a job-seeker, so its perfectly ethical to keep searching and attending interviews. Not only this will make your job search more efficient but also reduce the anxiety and stress you would inevitably experience if you were waiting for a response from one or a few employers.
Learn how to set the right goals that will drive your professional and personal development: .
How Long To Hear Back After Applying For A Job
- / By Biron Clark
Submitting a job application feels good, but hearing back from the employer feels even better! Unfortunately, each day that passes without a response adds a bit of anxiety, and you start to wonder if youll ever hear back.
In this article, youll learn how long it takes to hear back after submitting a resume, and what you can do to boost your odds of getting responses in less time.
Lets get started
Recommended Reading: Bowling Green Corvette Plant Tours
What Should Be Included In A Follow Up Letter
What to Include in an Interview Follow-Up Letter
- Convey Your High Level of Interest.
- Communicate Why the Job Is an Excellent Fit.
- Add More Information to Support Your Candidacy.
- Provide Information Requested by the Employer.
- Ask For the Job.
- Say Thank You For the Opportunity.
- Dont Wait to Send Your Message.
How Often Should I Follow Up On A Job Application
One or two communications, spaced about a week apart, is enough. Megan Spurr, Senior Group Lead Social Media Manager for Microsoft and hiring manager warns, When I see the same applicants name in my inbox , I feel like they might be a little more needy than I am looking in a candidate.
You might feel annoying when following up but its okay to follow up on an application submitted online as long as youre respectful, polite, and considerate throughout the process. Dont spam your contact or reach out to everyone associated with the company.
Read Also: What Is A Good Typing Speed For Resume
A Few Tips For Following Up After Applying
If youre applying for a lot of positions, it can help to keep a spreadsheet that tracks all of your applications with the company, job description, date you submitted the application, and notes about follow-up instructions .
Keep your follow-up short and sweet: Im writing to follow up on my application for the market researcher position. Im very interested in the position and would love the opportunity to discuss.
Dont go trolling for a contact thats not listed in the job description. Going over a recruiter directly to the hiring manager can come off as irritatingand you might not get the right contact.
When You Can Follow
Generally speaking, you should follow-up one to two weeks after submitting your application to give the team reviewing time to process applications. However, if you have a job offer on the table, you can follow-up sooner.
In this situation, reach out to the hiring manager and let them know you have received an offer but that they are your top choice company. This has the potential to speed up the process and move you along in the interview process.
Heres an example of how to follow-up when you have an offer:
Dear Hiring Manager,
I hope this email finds you well. I recently applied for the Customer Service Representative position at Cloud Clearwater. Ive just received an offer from another company but Cloud Clearwater is my top choice company. If given the opportunity to work there I would turn down this offer.
Please find my application materials attached for your review. I greatly appreciate your time and hope to hear from you soon.
Also Check: How To Create A Resume On Microsoft Word
When Should You Follow Up
One of the biggest questions that job seekers have about following up on their job applications is exactly when they should check in.;
You probably know by now that employers dont always share your same sense of urgency about the job hunt. While a week stretches on for you, it whizzes right by for an employer whos busy weeding through resumes and juggling a bunch of other important tasks.;
You want to be respectful, but you dont want to be so hands-off that you miss the hiring window. At the same time, you also dont want to seem like an over-eager pest.;
Confused? Its a narrow line to walk, thats for sure. Here are two key tips to keep in mind when determining when its an appropriate time to check in.;
Be Proactive And Polite
The job search process is always evolving.
It’s not about going to the job boards, finding the job opening you like, and then applying to it. That method will only have you waiting by the phone for a call that’s likely not going to happen. Today’s job seekers need to take a more proactive and interactive approach called professional networkingand LinkedIn is a resource to help you do that.
Creating a strong LinkedIn profile will help you get in front of the right contacts who can lead you to your next job opportunity. However, in order for that to happen, you need a LinkedIn profile that communicates and displays the right information.
Take a look at the LinkedIn profile checklist below to learn how to optimize and use your LinkedIn profile effectively.
Recommended Reading: How To Put Wpm On Resume
What Tools Are Effective In Organizing Your Job Search
While there a plenty of fancier tools out there, like Trello or Evernote, that can provide a more feature rich experience, most people find that using a simple spreadsheet application is just as effective.
Organize your spreadsheet using the topics we discussed earlier. Again, at the very least you should have the name of the company, the date you applied, the original job listing, names and contact info of all related parties and a summary of the important information you’ve exchanged with the company. If you like keeping your resume flexible and often change it for each job listing, itâs important to also keep track of which resume you submitted.
An effective follow-up strategy can be the difference between a wasted application and an interview. Stay organized, keep the relevant information from each application available to you for future communication. Try to establish lines of communication during the entire application process and remember, anything you can do to set yourself apart from the crowd without sounding desperate is a positive. Keep these tips in mind, keep your follow-ups organized and the next interview will be right around the corner.
Before you follow up, make sure your resume is perfect, send it into ZipJob for a free resume review.
For a quick overview of effective resume follow-up practices, check out the infographic below:
Following Up After A Job Application: Email Template
When to use it: 1-2 weeks after applying
If youve applied for a job, waited and had no response, it could be time to follow up. The job ad may state information about when or if applicants can expect to hear back, so take note of that. But generally if its been 1 to 2 weeks since you applied, you could make contact.
You may want to ensure the employer or hiring manager has your application, see if they want more information, and find out if theyve filled the role or when they plan to. Heres how you could put this in writing:
Email subject line: Application follow up
Hi I applied for the position of via SEEK two weeks ago. I wanted to follow up to see if my application was received and check on the timeline for filling the role.Im very enthusiastic about the prospect of joining and contributing my to .Please let me know if I can provide any further information that would be helpful to you. I can be reached on .Best regards,
Recommended Reading: Declaration In Resume
How Should You Contact Them
In today’s technology-driven business world, a follow-up email is your safest bet. An email sent directly to the person hiring for the job can get you noticed without disrupting the person’s day. Yes, you do risk disappearing into a spam folder, but even that is preferable to not following up at all.
Some people don’t mind a quick phone call following up on a job application. Others don’t want to talk to someone they don’t know and feel that a phone call is too intrusive. Unless you see a phone number displayed on the job listing, email is a safer bet.
What about an attention-grabbing greeting card? Risky. Some people may love it. It’s out of the box and it does stand out. There’s a good chance, though, that it will come across as gimmicky. The same goes for any sort of gifts.
Examples Of What To Say
In your follow-up, its important to be as courteous and professional as possible. Any contact you have with the hiring manager has the potential to enhanceor harmyour chances of moving along in the;hiring process. Let the employer know how interested you are in the position and how eager you are to meet for an interview.
Be sure to thank them for reviewing your resume and application materials. You can also ask questions about what to expect as the company moves toward a decision.
You can take the opportunity to add or clarify any information about qualifications you would like to highlight or briefly share new information that adds to your candidacy. If you are applying for an out-of-town position and you plan to visit the companys location, mention the time frame, and ask if its possible to arrange an interview during your visit.
Some of the things you could say include:
Recommended Reading: Typing Speed In Resume
Been Given Advice On Email Length Ignore It
Rex doesnt believe theres any perfect email length. Sure, youll almost always want to keep it as brief as possible, but that doesnt necessarily mean it has to be fewer than 100 words . Short on its own isnt good enough; there needs to be a compelling hook a reason for your prospect to respond as well.
Keep Your Job Search Organized
Use Excel, Word or any other application to keep track of when you applied to the position. This will help you follow up with each resume submission in the right time frame. We have a related post with tips on how to keep a job search organized. You can also check out Startwire which helps you keep track of your job applications.
Read Also: How Do I Upload My Resume To Linkedin
Excuses Why People Dont Follow Up
Some people stall when it comes to reaching out to the hiring managers or recruiters. Here are a few of the most common reasons people refrain from touching base.
I dont know what to say. I am worried I will fumble my words and sound like an idiot.
I dont want to seem like a stalker. If they think I am too over eager they wont hire me.
I am mass applying for jobs online and dont have time to follow up.
I will wait. They will contact me back if they are interested.
Sadly, procrastinating about follow-up will only hurt you. So get over yourself and follow up. Well share everything you need to say and do below.
Example Of Email Response If Employer Doesnt Respond
If the employer fails to respond to your follow-up email after another five business days, then youre in the clear to send a second email to check-in. That might look something like this:
Im writing to check if you saw my last email inquiring about status updates regarding the position I interviewed for on . Im excited to hear back about potential next steps, as I am still very interested in the position.
If theres still radio silence for a week after sending this email, things probably arent looking so good. But at this point, youre also well within your rights to call the company up and ask someone directly whats going on.
You May Like: What Is A Good Typing Speed For Resume
Sending A Follow Up Email After A Job Application: Do It Right
Needing to wait to hear back about your job application feels like a rare form of torture. Fortunately, sending a follow up email after job application can keep your name on the radar and help you forge more of a personal connection with that employer.
Keep in mind that while an email is what you should use to directly follow up, its not your only option for interacting with that dream employer of yours. Connect with the hiring manager or department head on LinkedIn. Follow the company on social media and engage with some of their posts.
Those efforts to demonstrate your interestcombined with the polished follow up email we outlined abovewill hopefully get your application moved to the top of the pile. Good luck!;
As you continue your job hunt, explore these GoSkills courses to help boost your resume, and set yourself apart from the competition.
How Long Should I Wait Before Following Up On My Resume
- If the job posting does not have a close date it is advisable to wait about a week before following up on your resume submission.
- If there is a closing date, wait a week after the deadline to allow the company to gothrough the resumes and schedule interviews before following up.
- However if you have sent your resume in response to a job posting that clearly states that you should not contact the company it is wise to follow these instructions and wait for feedback.
Recommended Reading: How A Resume Should Look 2020
How Not To Be Annoying Part : No Unwanted Calls
Calling to follow up in itself can lift your resume to the top of the pile, Krasna said, given how few people take the time to call about jobs theyve applied for. With that said, its a capital offense to call when the job listing states No calls.
In such a case, be careful of calling to find a persons name to follow up with, Post recommends. One of the things you want to show us is that you know how to follow directions. Just be careful of that stuff. Read the fine print.
How Do I Submit The Best Online Job Application
Dont apply to multiple jobs at the same company all at once or apply for the same position multiple times. It creates the perception youre just mass applying and might not be qualified for any of the roles.
Apply with an ATS-friendly resume. If you havent heard back, your resume might have ended up in application limbo. Make sure your resume is optimized for applicant tracking systems with our resume comparison tool:
Also Check: How Much Employment History To Put On Resume
How Long Should You Wait Before Following Up
The short answer here is not long.
The vast majority of emails are opened the day theyre sent, and if the recipients going to reply, theyre probably going to do that the same day, too. That means its pretty safe to assume that if someone doesnt reply the day you send your email, theyre not going to reply at all.
How safe? About 90% of recipients open and reply if theyre going to reply on the day they receive an email.
How Do I Stand Out When Following Up
In this early stage theres a lot you can do to demonstrate your value and stand out from other applicants.
Do your research on the company, their values, and their product or services. Being able to speak fluently about areas where youre a great fit and what you like about the company demonstrates your excitement for the role. Most companies want eager evangelists, not just warm bodies.
Do the work for them. Tie together your experience with the needs of the role. Hone your pitch into a brief but informative snippet. Make sure its straightforward and clear how youre a fit for the role, using direct experience where you can.
If youre not sure where to start, in a roundabout way you can even ask your contact. Spurr says, The candidates that have stood out to me asked me what they might be able to do to move into a position like this.
Demonstrations of your skills will make you stand out, especially if youre generous with them. Hernandez relates a story where a designer candidate reached out to her. Hed taken the time to look over the Jobscan website and offered to set up a phone call to give her some professional redesign suggestions, free of charge. He offered to do that even before I reached out to interview him, Hernandez says. It definitely made him stand out a lot.
Also Check: How To Insert A Line In Word For Resume