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How To Email A Job Your Resume

Sample : Job Application Email For A Business Development Manager Position

How NOT to Email your Resume | CV
Subject Line: Application for Business Development Manager Desmond Tay

Dear Mr Smith,

I hope this email finds you well. My name is Desmond Tay, and I would like to submit my application for the Business Development Manager position that XYZ Company posted on JobStreet Singapore 3 days ago.

Im presently a Business Development Manager for MNL Payway, a startup developing cross-border payment services. Over my 3 year tenure, Ive doubled our startups key accounts from 20 to 40. Ive also led the expansion of our operations across 5 SEA countries in the past 18 months. With XYZ Companys operations centered around cryptocurrencies adoption and distribution in the region, I am confident of effectively contributing to your team through my expertise in financial services and digital payments.

Kindly find my resume and cover letter attached. Please feel free to contact me on email or mobile if you would need more information from me.

Thank you for your time and consideration. I look forward to hearing from you.

Kind Regards,Desmond Tay

ResumeWriter Tip: The best Job Application email wouldnt land you an interview if your CV is weak! Make sure your resume sells your skills and value effectively before applying for the role. Unsure if your resume is holding you back from opportunities? Send it to us for a Free CV Analysis!

How Do You Impress The Hiring Manager

You can impress the hiring manager by crafting a great resume and adhering to all the job posting’s requirements. Be polite and courteous in all your correspondence with the hiring manager, and go the extra mile when you complete your job application. Passion, insight, and an excellent work ethic usually makes a good impression.

Template For An Email To The Hiring Manager:

Email subject line:

Email body:

Dear ,

My name is and Im applying for your that I heard about from . I have an excellent record of and know that my skills and knowledge would benefit your company.

Attached, please find my resume and . Should you require anything else, do let me know.

I look forward to discussing further details about .


Read Also: How To Update Your Resume On Linkedin

Name Your Documents Appropriately

Sending a resume with a generic title like Admin tellsthe hiring manager a couple of things you have a few versions of your resume and arent ashamed of it, as you shouldnt be. However, its one of those unspeakables, like when your parents assumed you did something as a kid, but you never officially talked about it. This also means you probably embellishedcertain parts of it, in this case, the administrative duties. The parenthetical could throw people offnot to mention the misspelling of ad in thefirst sentence.

Try this: We encourage candidates to have several versionsof their resumes available to send out for specific jobs. For example, if you are an admin who did alot of office management work in addition to your admin duties, you should havetwo versions, one highlighting admin-heavy tasks and another highlightingoffice management tasks, and even a third which incorporates both. Each resume is specific to a job opening. For example, if an employer is looking for an office manager, send the resume which highlights your management experience. Renameyour resumes with something simple and generic when youre sending themout. LastName, First Name Resume works for us.

What Is Tailoring A Resume

How to Email Your Resume Professionally (Quick Guide)

When an employer posts a job opening, they include a list of responsibilities and required qualifications. You will take those qualifications and add the same language or keywords throughout your resume to show you can fulfill the role.

A tailored resume proves that you have the skills the employer is seeking and have previously used them to create optimal results at work.

Tailoring your resume is about recognizing those skills and responsibilities on the job description and making it obvious that youre up to the task. Your goal is to draw the shortest line possible between your experience and whats stated in the job description.

Read Also: How To Write Email For Sending Resume

Choose A Resume File Format

Be sure to read the job listing carefully for any directions on what format the employer would prefer for your resume. If there are no directions, submit the resume as either a Microsoft Word document or as a PDF document. These are the formats most commonly preferred by employers.

If you have saved your or with word processing software other than Microsoft Word, convert your resume to a Word document. You should be able to click File, then “Download” and save it as a Word document or PDF.

To save your document as a PDF, depending on your word processing software you may be able to select the menu File, then the sub-menu Save asor Save a Copyand save it as a PDF. If not, there are free programs you can use to convert a file to a PDF.

When You Want To Let Your Friends Know You’re Looking

Select five close friends to email, people who are connectors or work in the industry or type of job you’re considering. Let them know you’re looking for opportunities, suggests Aujla in his book “50 Ways to Get a Job.” The email will enhance your job prospects through leads and introductions. It will also kickstart your job hunt and expand the types of opportunities you might consider for yourself.

Dear ,

I’m looking for my next gig at the intersection of and . I haven’t left my job yet, but I’m ready to wrap up my time at doing . Would love to chat with you and fill you in on what I’m thinking about and hear the latest from you.Here is my LinkedIn profile .

It would be great to catch up.


Also Check: Where To Put Relevant Coursework On A Resume

When Is A Good Time To Email My Resume To An Employer

There are several good answers to this. You can send this type of email when there is a new job posted–but you don’t have to wait that long.

If there are specific companies that you would like to work for, be proactive! Find a contact within the company and start emailing them right away. By doing this, youâll be putting yourself in a great position. When an opportunity opens up, youâll be on the front of the hiring managerâs mind.

Head over to our related post if you’re wondering about the best day and time to send your resume.

How To Write A Cold Email To A Recruiter

How To Design your Resume and CV in BEE Email Resume Template 2021

How to reach out to a recruiter to start a conversation: Your best option for making the first contact is a cold email or cold LinkedIn message. You want to keep your message brief and direct and show that you have a specific reason for messaging this particular recruiter. This will boost your chances of getting a response.

You dont want to seem like youre cold emailing 50 different recruiters, because if thats the case, then none of them will want to put a lot of time or effort into helping you. Most recruiters in staffing agencies get paid when you accept a job, and if 50 other recruiters are submitting your resume for jobs, their odds arent very good. So theyll focus on helping someone else.

So to start, say something like,Hello NAME. I saw you recruit in the XYZ industry here in Chicago.

That way, they know its not just a cut & paste email.

Next, tell them a bit about yourself and what your background is in, and what type of move youre looking to make now.

For example, you might go on to say, Im a Sales Team Leader over at ABC Company, but I may be looking for a change in the next couple of months, so I thought to reach out to see if it made sense to work together.

Next, heres how to end your email to the recruiter:

Conclude by asking them for a time to talk, and telling them you can provide them with more info on the call. This will boost your chances of getting their attention and getting them on the phone!

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Emphasize Your Personal Value

Hiring managers are looking for people who can help them solve problems. Drawing on the research you did earlier, show that you know what the company does and some of the challenges it faces. These dont need to be specific but you might mention how the industry has been affected by the pandemic. For example, you might write, A lot of healthcare companies are overwhelmed with the need to provide high quality care while protecting the health and safety of their staff. Then talk about how your experience has equipped you to meet those needs perhaps explain how you solved a similar problem in the past or share a relevant accomplishment. You want to provide evidence of the things that set you apart.

Lees points out that there are two skills that are relevant to almost any job right now: adaptability and the ability to learn quickly. If you have brief examples that demonstrate these skills include those. For example, if you supported your team in the shift to remote work, describe how you did that and what capabilities you drew on.

Further Reading

Dont State The Obvious

Obviously, youre interested in the Virtual Assistantposition, and obviously, because of that fact, you are attaching your resume,and obviously, we will review it Obviously, it was sent by you with five periods, your first name, last name and an emoticon, you know, just for good measure.

Try this: Why are you interested in the position? Whatinteresting information can a hiring manager learn about your resume Sign off from youremail professionally. Include your first name and last name. Emoticons are for texting, not for trying to get a job.

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Name And Save Your Resume/cover Letter Files Appropriately


Donât name your resume âresume.” Donât name your cover letter âcover letter.” Hiring managers receive dozens, if not hundreds, of applications for the same position. When sorting through the resume files later, vaguely named files must be renamed.

No reason to make it complicated. Just put your first and last name in the file name.

For example, âJohn Smith Resumeâ or âJane Smith Cover Letterâ.

Irresponsibly naming your resume is a big turnoff to hiring managers. It demonstrates a lack of critical thinking and organization. So, make sure you name it correctly. Itâs super easy and will help you out!

File Format

There are a lot of contradictory opinions about the resume file format on the internet. It can get really confusing! Letâs discuss the two most popular resume file formats and the positives and negatives of each.

They are:

  • Microsoft Word


PDF files are great because they display the same way on nearly every operating system. That means your resume will look exactly the same no matter what computer is used to open it.

That is a major plus.

The problems are:

  • PDFs are more difficult to edit or take notes on.

  • Older applicant tracking systems are unable to properly read PDF files.

In short, PDF is a good format to use in most cases when you’re sending the resume directly to someone. It will always display beautifully.

For More Detail This Example Is Perfect:

14 Ways On How To Get The Most From This Sending Resume ...

Dear Employer,

My name is John Smith and Iâm writing in response to your ad seeking an Executive Assistant.

I have over 3 years of diversified business experience in office procedures involving liaison with executive staff, preparation of results and correspondence, and project and event management. I am currently seeking work as an administrative or executive assistant. For further review of my qualifications and experience, please see my attached resume.

As I welcome the opportunity to meet in-person to detail my experiences and discuss my ability to meet your employment needs, I hope to hear from you.

Thank you for your time and review of my credentials.


John Smith312-888-6553

The above example can be used to replace a cover letter or even to supplement it by reiterating its key points.

Recommended Reading: How To Make A Resume On Google Docs

Start By Following Any Given Instructions

The first thing you should do before sending your resume is to carefully read the job posting for any instructions on how the employer would like you to apply. If the job description asks you to email a resume, the employer may also include information about the email address you should send to, the subject line formatting, questions they want you to answer in the body of the email, file name and more.

Follow these instructions carefullyif you dont, you could risk having your application overlooked. Often, employers may ask you to follow instructions so they can see and respond to the email, others may be testing that you will read and complete the instructions properly.

If they dont have any instructions, keep your email professional, simple and easy to find with the following steps:

Tips When Creating A Subject Line

With a few tips and examples, your subject line for resume email can be a success. Whether you are researching for job opportunities and then sending your resume in cold via email or the company has requested resumes be sent via email for job openings, consider these tips:

  • The subject line should be clear in its intent.
  • The subject line must make the reader feel comfortable opening it. Include specific and personalized information to avoid sounding like a bot.
  • The subject line should be succinct so all important information fits within the space provided.

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Mention Youve Attached Your Application Materials

Actually writing out please find attached my resume or something similar in your email body reminds the hiring manager not to overlook your resume.

If you use Gmail, typing attached or attachment into the body of your email causes a pop-up to appear if you forget to attach a file.

Sending your email without attaching your application documents is embarrassing and makes you appear disorganized.

With most hiring managers seeking employees who have great organizational skills, coming off as disorganized doesnt bode well for your chances of getting hired.

When You Want An Informational Interview

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Asking for an informational interview borrows from some of the same techniques as other cold email templates, as this template from “I Will Teach You to Be Rich” shows. While you’ll do the basics composing this email requires you to know enough about someone’s career that you can demonstrate why you respect them and why their advice is important to you, adds Aujla.

Dear ,

My name is . I’m a grad from . , and I came across your name on our alumni site.

I’d love to get your career advice for 15-20 minutes. I’m currently working at , but many of my friends work in consulting and each time they tell me how much they love their job, I get more interested.

Most of them have told me that if I’m interested in consulting, I have to talk to someone at . Do you think I could pickyour brain on your job and what motivated you to choose ? I’d especially love to know how you made your choices after graduating from .

Would it be possible for us to meet? I can work around whatever works for you.

Thank you.

Also Check: How To List Courses On Resume

Template 6 Applying After Contacting On Social Media

With the advent of , the entire landscape of job hunting has radically changed. You can now connect with professionals working at your target company and establish a common ground to boost your chances of being hired. Many jobseekers communicate with human resources employees beforehand and then send their job applications. In that case, this email template will help you out with that.

Subject: Name of Applicant Name of Position, Job Reference Number

Dear Mr./Ms. Last Name,

I reached out to you on LinkedIn a few days ago and we had a brief conversation about job opportunities at your company. You said that I could send you a speculative application and your company will interview me and find an appropriate department for me to work in. I am interested in working at Nintendo as a games developer. I firmly believe that I can make a significant impact in your company in whatever role you deem would fit me.

I recently graduated with a degree in Computer Engineering from the Princeton University. I minored in games development and I now want to apply my skills in one of the largest games developer on the planet. As a games developer, I can create innovative and fun designs for your video games.

I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them to get a better idea of who I am.

Start With A Clear Subject Line

Many job applications include directions for your subject line. If not, make it clear why you are writing. Hiring managers receive many emails each day, so including a clear subject line will ensure that they open your job application. Something like, Application would work well. For example, Devon Lewis Marketing Manager Application lets the hiring manager know exactly what this email contains.

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Tips To Send Resume To Hr

Follow the instructions The main thing you ought to do before sending your resume is to painstakingly peruse the activity posting for any guidelines on how the business might want you to present an application. On the off chance that the expected set of responsibilities requests that you email a resume, the business may likewise incorporate data about the email address you ought to send to, the title arranging, questions they need you to reply in the body of the email, document name and then some.

Adhere to these guidelines cautiouslyin the event that you dont, you could chance to have your application disregarded. Regularly, businesses may request that you adhere to directions so they can see and react to the email, others might be trying to pursue and finish the guidelines appropriately. Very important to send resume to HR. Check our article on Tips to write the Best Subject for a Resumefor help.


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