I Scheduled Many Responsibilities Almost Every Day
Even if you scheduled something as minor as a department meeting in the conference room, mention it! Here are some specific ideas of WHAT you scheduled:
- Arranged travel for executives, including flights, hotels, and transportation
- Assisted with planning and organizing events
- Booked conference calls, rooms, taxis, couriers, hotels
- Calmly and confidently managed schedule conflicts
- Coordinated calendars and schedules for appointment purposes
- Coordinated the approval of travel requests/authorization requests in a timely manner to avoid cancellation charges
- Experience managing extensive travel arrangements and calendaring
- Extensive, detailed, proactive travel coordination, including international travel
- Made domestic and international travel accommodations and arrangements in the most efficient manner available
- Maintained the calendar for the department
- Planned events, scheduled meetings and records
- Prepared and confirmed travel arrangements
- Reviewed and secured approval for all travel requests
- Scheduled air, hotel and ground transportation for department
- Scheduled conference rooms and coordinated audio visual and/or catering needs
- Skilled in coordinating complex travel itineraries and calendars
Administrative Assistant Resume Examples For 2022
A business is only as valuable as the people who keep it organized, so as an administrative assistant, you hold the keys to the castle.
You can communicate with nearly anyone, know how to manage even the busiest of schedules, and can handle multiple high-priority tasks simultaneously…but how are you supposed to build your resume to show all those skills effectively?
That’s where we come in. We’ve reviewed dozens of administrative assistant resumes that have worked for people to land jobs at great companies. Meaning, we’ve learned a lot about what works and what doesn’t for impressive resumes.
We’ve distilled those findings into seven effective administrative assistant resume samples for all experience levels. We’ll also provide detailed resume tips to help you land your next job in 2022!
Why this resume works
- Your administrative assistant resume should demonstrate the impact you had in previous work. How are you supposed to do that? One word: metrics.
- Metrics are just numbers. Numbers are easy to read and great at demonstrating your abilities. So whenever you can, try to include numbers, like how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed.
Example Administrative Assistant Job Description
XYZ Corp is seeking an administrative assistant to support the corporate finance department. In this role, candidates will have the opportunity to work with high-level executives to support ongoing departmental and organizational needs while working in a fast-paced, exciting environment. Growth opportunities are available in executive support and office management.
Responsibilities:
- Answer the phone and provide information to internal and external callers
- Organize and manage departmental files
- Manage office supplies
- Prepare presentations related to departmental performance
- Schedule team meetings, including arranging food orders when necessary
- Coordinate with HR during hiring periods
- Manage incoming and outgoing mail
- Other administrative tasks as needed
Qualifications:
- Associates degree in a business field, bachelors degree preferred
- 2-3 years of experience in an administrative or secretarial position
- Finance experience preferred
- Managing business travel
- Scheduling meetings and events
These keywords should be featured as prominently as possible on your resume while describing past experiences. While some job seekers create one general resume that can be used across many positions, it is best to completely customize your resume under all circumstances.
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Summary Resume Example: Get Noticed
Your resume summary, also known as a profile, is especially important because you need to show off your personality. Here is where you make yourself sound great. Dont be shy. This resume guide will walk you through the steps to get it done. Why a summary? Because you dont have much time to impress and you want to distinguish your resume from the start.
A resume summary should highlight your soft skills while injecting a bit of professional personality. The rest of your resume will be focused on your experience, education and skills, with little room for creativity, but here you have a chance to make yourself known and get human resources to take a longer look at your resume.
Since you may be the first person with whom visitors to your office interact, it is in your best interest to feature your personality on your administrative assistant resume. Are you cheerful, calm, eager to help, a problem-solver? Highlight those qualities in your resume summary. Include your past professional achievements in this section as well.
Three out of four senior managers said the responsibilities of their office support workers has increased in the past five years, according to an OfficeTeam survey.
Employers and recruiters want to know how you will enhance the office environment with your skills, knowledge of the field, and personality, so show them in your administrative assistant resume summary.
Medical Administrative Assistant Resume
Why this resume works
- Your medical administrative assistant resume needs to be structured properly to demonstrate your career progression.
- We’d recommend formatting your resume using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
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Include Your Administrative Assistant Skills Wisely
If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.
Hiring managers use the ATS, or applicant tracking system software, to narrow down their applicant pool. The ATS works by filtering keywords on your resume and matching them to pre-selected words prioritized by recruiters. If you don’t have enough matching keywords, your resume will be rejected.
This system is built for when there are a lot of job applicants, as is often the case for administrative assistant job postings. That’s why it’s important to utilize a skills section that incorporates the right resume skills. You can do this by focusing on the job description provided in the administrative assistant job posting.
Read this small excerpt from a job description, and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours:
Compare the list of skills you wrote down from this job description with ours:
Section #3 Employment History
Employment history is another important section that can help you gain interviews for those top paying assistant positions. This is where you’ll list the previous companies that have hired you in the past. In a perfect world, you’d select two previous jobs where you’ve served as an executive or administrative assistant.
However, if you have not been an administrative assistant before, finding the right jobs to place in this section can be frustrating. Don’t worry it’s not that big of a deal. If you only have a few previous jobs it’s best to list them in this section vs. not having any prior work history. The sample of this section in Lisa’s resume will show you how she recorded her previously held two jobs.
How to Format this Section
In the work history section, you should list the business’s name, location, dates of employment, and a few bullet points of your responsibilities. You’ll want to record these jobs in reverse chronological order or list the recent positions on top and follow in order of the day you left the previous employment.
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Dynamic Administrative Assistant Resume Examples
A good administrative assistant excels at smoothly maintaining an office. Job seekers who enjoy organizational or clerical duties might want to apply for an administrative assistant role. Stand-out resumes are difficult to write for any position. Fortunately, ResumeHelp can assist you in crafting the best professional resume for your next job search with these resume building tips!
Senior Administrative Assistant Resume
Why this resume works
- Depending on where you’ll be working, your employer may want to see your resume in a different format.
- Luckily for you, many Word resume templates and are out thereâjust make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
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The Office Was Your World
You kept it clean, organized and well-stocked. You knew everyones schedule and everythings place. Show them duties they havent thought of:
- Coordinated and met with repairmen as needed
- Coordinated building and maintenance issues for general repairs and updates
- Coordinated with building management regarding a variety of facility related items: security badges, maintenance requests, and parking contracts
- Executed room setup and arrangement for internal or offsite meeting/events
- Greeted visitors graciously and professionally with a cheerful attitude
- Kept the office in an orderly, working state
- Monitored and replenished office supplies, ensuring cost effectiveness
- Organized conference room scheduling, equipment, and cleaning
- Organized catering, coffee, or other refreshments as needed for meetings
- Provided general support to visitors
- Purchased computers, printers, supplies, and other equipment
- Responsible for organization and presentation of shared locations
- Stocked supplies
- Sourced and ordered office equipment
- Willing and able to run errands
Administrative Assistant Resume Samples
Administrative Assistant is responsible for providing office support to managers, executives and other professionals. Even though the job settings may vary depending upon the objective of the company, the Administrative Assistant Resume should highlight the following monitoring and recording expenditures, scheduling appointments,assisting in office documentation work, managing files, editing and proofreading documents and taking charge of sending and receiving correspondence.
Administrative Assistants should have a thorough knowledge of administrative bookkeeping software and show skills in understanding the basic concept of the job setting. They should also be a keen observer and be proficient in basic bookkeeping and accounting. While a high school diploma is normally considered mandatory, most of the eligible administrative assistant resumes depict a post-secondary training.
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Computer Skills And Certifications In An Administrative Assistant Resume
An industry specific skill certificate is the best thing to include in this section. It instantly makes you an expert in the subject and acts as a catalyst in the shortlisting process.
CAP is one of the TOP certifications awarded by the International Association of Administrative Professionals . To earn the credential, you must meet the requirements for education and experience set forth by the institution.
However, there are many administrative certifications offered by local universities and institutions.
You can also include a certification you completed or reading for in communication or IT. Advanced certification courses in MS Office, cloud computing, database management, ERPs are all relevant IT skills for administrative assistants.
Other Related Resume Templates
Anytime you start a new project, it’s best to review some great examples of previous projects that are similar. While we’re not recommending copying and pasting, it’s more than acceptable to follow some of the same themes and structure in resumes for similar positions. We have compiled a detailed list of resumes in several industries, which you can access by clicking the link below.
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What Should An Administrative Assistant Put On A Resume Discover 100+ Sample Phrases That Will Get You The Job
An administrative assistant is the heart, soul, backbone, and spirit of any business. Theyre the first point of contact and usually the last one to leave the office. Theyre reliable, composed, loyal, and dependable. Lets face it: the office would be lost without the right administrative support.
Did I just describe you? Do you need help finding the right words to describe your qualities on the best resume you can offer?
Administrative support is where most of us start out. As an assistant, you were probably involved in all kinds of activities around the office.
Generally, you may have been asked to do one or several of the following:
- Maintaining cleanliness of the office
- Maintaining files or records
- Managing correspondence
- Word processing
As I look through this list I cant believe I never thought to include them on my resume! Thats a lot of employable skills! But with limited space on a resume, well need to get way more specific to make the resume comprehensive and stand out.
Dive into each of the following categories to find your specific skills and come up with the best phrases/samples for your resume.
Administrative Assistant Key Skills
Similar to your Professional Experience section, the Administrative Assistant Key Skills section will give an employer a brief overview of your skillset. The Key Skills section is a great place to show off both your functional and technical expertise.
Pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your Key Skills section .
To help you get an idea of what employers are looking for, we have included some Administrative Assistant Key Skills below.
Functional Skills: Documentation, Copying, Customer Service, Meeting Facilitation, Mail Distribution, Filing, Travel Arrangements
Technical Skills: MS Office, PowerPoint, Excel, Outlook, Copy Machine, VoIP Phones, Fax MachineTo give your Key Skills section some additional weight, you may choose to list Beginner, Proficient, or Expert next to each of the listed skills.
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How To Write A Professional Administrative Assistant Summary
Your Professional Summary, also known as a Career Objective, is the first thing an employer will read on your resume. It is essentially an appetizer to get them ready for whats to come.
Since hiring managers are on a tight schedule and dont have a lot of time to spend looking at each resume, you need to make sure you draw them in within the first few words.
Your Professional Summary should give the reader a broad overview of your past work experience, your areas of specialty, and what you are looking for in a position moving forward.
Start your professional summary with your title, such as Senior Administrative Assistant, followed by your years of experience.
Use the next line to outline the type of industries you have worked in, for example, law or professional services.
Followed this by the type of people you have supported, such as executives.
For the third line, add what responsibilities you are most proficient with, making sure to include the key responsibilities that are in the job descriptions you are applying for.
Administrative Assistant Career Objectives:
4 Years of Experience
Administrative Assistant with 4 years working for a staffing & recruiting company. Extensive experience supporting sales, recruiting, and managerial personnel. Known by peers and supervisors for the ability to accommodate office visitors, schedule and facilitate meetings, and inventory and order office supplies.
10 Years of Experience
Write A Cover Letter That Goes With Your Administrative Assistant Resume
Though every organization does not ask for cover letters, you could use one to your advantage in situations where you are applying for a position in a specific company of your interest, you are in a career change, or you are applying as a fresh graduate.
Make it your sales pitch to state your passion and the input you can give to the position. You should be concise and to the point as to why they should hire you.
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What Does An Administrative Assistant Do
Administrative assistants used to be called secretaries, but today that term is usually considered a bit outdated. However, many of the responsibilities are the same, including handling correspondence, managing the bosss schedule, booking travel, filing, bookkeeping and answering phones.
The median salary for secretaries and administrative assistants in 2020 was $40,990, according to the U.S. Bureau of Labor Statistics .
Unfortunately, the job outlook for this occupation is poor. According to the BLS, jobs for secretaries and administrative assistants are expected to . This is in part because new technology allows office staff to prepare their own documents without assistance, and in part because many administrative assistants now support more than one executive.
The scarcity of jobs in this field in the decade ahead makes it all the more imperative that you prepare a standout resume to compete for a shrinking number of jobs.
Write A Profile That Uses Keywords And Phrases For Administrative Assistant Positions
The summary you use to kick off your resume can be extremely important in providing a quick overview of who you are and how you can be a good fit for an administrative assistant position. Instead of simply stating a few qualifications, delve into the most important details surrounding your candidacy with as many concrete examples as possible. Make use of keywords and phrases such as management experience, marketing knowledge or leadership support, and always give specifics about things like years of experience or software suites youre proficient in.
Example #1
Good
Enthusiastic administrative professional with six years of experience. Experienced across numerous industries, including finance and health care, with a background in executive leadership support, office management and corporate marketing.
Enthusiastic administrative professional seeking a high-paying job. Skilled in administrative tasks and not afraid to learn new skills.
Example #2
Good
Experienced administrative assistant with seven years of professional practice supporting c-suite professionals in a fast-paced environment. Experience in scheduling, travel and event planning, presentation preparation, data entry and memo distribution.
Experienced administrative assistant seeking a new role supporting key executives. Looking for high-paying and flexible opportunities.
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