How To Make An Administrative Assistant Resume Summary Or Objective
A great administrative assistant resume summary or objective captures the interest of the hiring manager.
It gives them a reason to read the rest of your resume.
An effective admin resume summary or objective is short, sweet, and punchy.
Write a summary that tells your potential employer how your unique skills and experiences will benefit them.
WRONG
Whats the problem? This resume summary highlights generic skills and uses empty buzzwords. It also doesnt tell the reader much about your professional experience and the value you can bring to the role and the company.
RIGHT
Administrative Assistant Duties Resume
The Administrative assistant duties resume sample comprises of the job responsibilities in office. Professional provides administrative support for seamless operations of the organization. Administrative assistant duties resume example includes meeting planning, maintenance of files and creating schedules of the workers as important functions of the job profile. Bullet points in the Job description improves the impression of the candidate.
How To Add Skills From An Administrative Assistant Job Description
The most effective admin resumes are tailored to the job.
Lets see exactly how thats done, starting with a real administrative assistant job description from an international charity:
The Administrative Assistant for TVAP works with the TVAP Coordinator to ], ], and ]. The position provides referral resources and support to ] and works with the TVAP Coordinator to ] all program, agency, and grant ].
Lets see how those highlighted elements should be reflected in a resume applying for this position:
As you can see, like most administrative assistant positions, this job requires you to show both that you can take direction and be independent. If your resume goes too far in either direction, that could get you taken out of consideration. So, be careful to balance them.
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Do You Need The Best Administrative Assistant Resume
Get prime administrative resume examples and advice. This administrative assistant resume sample demonstrates multiple skill sets including office management, coordination, calendar management etc. Resumes in this field tend to look a little different than those in others, with a greater focus on the job seekers portfolio and pertinent skills. Examples of administrative assistant skills. As an executive assistant, youre used to dealing with high expectations from your boss. These senior executive assistant resume examples show the plan:
This includes students, professionals, and those who need a simple resume sample thats suitable for a variety of fields. Staying organized, problem solving and resume writing are your specialties. Capable of handling duties relating to front desk reception, office management, billing and invoicing, and vendor relationship management. You can edit this executive assistant resume example to get a quick start and easily build a perfect resume in just a few minutes. This administrative assistant resume sample demonstrates multiple skill sets including office management, coordination, calendar management etc.
1 main street, new cityland, ca 91010. Education on an administrative assistant resumeexample good example. This includes organizing team schedules, events, and files with a system that makes sense for everyone. Check out real resumes from actual people. See these administrative assistant resume examples for instruction:
Resume For Administrative Assistant
Unique Resume for administrative assistant captures the attention of the companies. Candidate has to present a powerful career summary to create first impression on the employers. Sample Resume for administrative assistant describes the qualifications and experience in great detail. Job profile at previous workplace should be elaborated to provide clear picture to the employers.
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Four Tips For Administrative Assistant Resume Writing
A career as an administrative assistant, while not glamorous, is an option with steady growth and opportunities for advancement. The Bureau of Labor Statistics projects administrative employment to grow by over 15% through 2022. In addition, with enough experience administrative assistants can move up to higher paying jobs like office managers and executive assistants.
If you are looking to impress the hiring manager and snag an interview then follow these resume tips below.
What Makes A Great Professional Summary
On average, a hiring manager is going to take about six seconds screening each resume before moving on. Its unlikely that, in those six seconds, they will be drawn to all the most important pieces of information in your resume. Enter a professional summary – a place for you to highlight those key pieces of information front and center so you don’t have to rely on a recruiter to tease them out. Here, Leet suggests creating a snapshot for the person reviewing your resume, a glimpse of what is to come, a guide that details what they can look for as they keep reading.
A professional summary is typically two to four lines, depending on your years of experience. If youve been a personal assistant for someone well-known in your industry for fifteen or more years, you should go for four lines. If you are new to the industry or just havent had experience in an executive office yet, youre looking for two or three lines. Most importantly, you want to accurately capture your capabilities and experiences in a concise way. To that end, each line should include four phrases, each separated by bullets.
If you have a third line in your professional summary, use this space to highlight achievements. Reference the content of your resume for verbs. Identify accomplishments others applying to this position may not have. Perhaps youve designed surveys, edited memos, produced reports, or organized events. Again, be sure that you can prove these experiences later on in your resume.
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Administrative Assistant Resume Experience Statements
- Liaison between all impacted departments to ensure proper communications and reporting practices.
- Plan and coordinate corporate luncheons and develop presentations for related on-and off-site meetings.
- Organize the details of special events, travel, arrangements, corporate agendas and itineraries.
- Direct business relations and distribution of company literature to stimulate client interest and sales leads.
- Manage capital purchases, direct vendor relations, generate and maintain equipment for tracking records.
- Process monthly expense reports reflecting supporting documents and budget code indexes.
- Coordinate and maintain weekly attendance and annual vacation records on departmental employees.
Administrative Assistant Resume Experience
Executive Administrative Assistant Resume
Why this resume works
- You must be clear about the size and scope of the companies where you’ve worked. Working at a startup is fundamentally different from working at a Fortune 500 company.
- That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted, so employers know your experience.
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Administrative Assistant Resume Writing Guide
Administrative Assistant? Congrats youre a total office hero.
A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.
With this kind of impact, its no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years.
The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments.
In many senses, they act as a career stepping stone within that company and beyond.
Sounds great right, but what exactly do administrative assistants do?
- Doing administrative and clerical tasks
- Preparing and editing letters, reports, memos, and emails
- Running errands to the post office or supply store
- Arranging meetings, appointments, and executive travel
- Answering phone calls and taking messages
- Maintaining folders on servers
A great Administrative Assistant is a little like a Swiss Army Knife able to solve a range of problems with the right tool at the right moment.
Does that sound like you?
If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:
When To Use An Administrative Assistant Resume
An administrative assistant handles a variety of important everyday tasks, and plays an important part in helping businesses and organizations run smoothly.
Different companies have different needs, and therefore there is no single item that every Administrative Assistant employer is looking for on a resume.
Some specialized businesses may require certain kinds of knowledge and experience, but for most positions, simply having education or experience in the business world will give your resume a leg up.
Aim to prove this through either highlighting your past experience or detailing your relevant education. An Associates in a business-related field, for example, would certainly make you equipped for the job!
Interested in an administrative assistant role? The resume examples below are geared specifically for a range of administrative assistant positions, including secretaries, executive assistants, personal assistants, and more. Go to our Online Resume Builder tool and choose from multiple resume template options and find the best choice to help you create your polished, professional resume.
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What Is A Resume Summary
A resume summary is a short explanation of your skills and experience as they relate to an open role. Youll usually add a summary at the top of your resume, right below your name and contact information. That way its one of the first things an employer reads.
Resume summaries are usually two to three sentences or statements. This makes it easy for hiring managers to read quickly to decide if your skills and experience match their needs. To make your resume summary more appealing, you can tailor it for each job you apply for.
Senior Administrative Assistant Resume
Why this resume works
- Depending on where you’ll be working, your employer may want to see your resume in a different format.
- Luckily for you, many Word resume templates and are out thereâjust make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
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Make Numbers The Heart Of Your Admin Experience
This is the section of a resume that most of us are familiar with – where we list each role, employer, and dates of employment in reverse chronological order. Its also the biggest section of content in your resume, and therefore the easiest place for a hiring manager to get lost.
As a result, format is important. Contrary to tradition, writing paragraphs can cause your resume to miss out on opportunities. As digital consumers filtering through endless information, the person on the other end of your resume has likely trained themselves to find the gist, identify the main pieces of information, and skim over the rest. Perhaps youve done that very thing while reading this article. Hiring managers are not an exception. They appreciate concise bullets and a focus on your accomplishments.
Ideally, each of your bullets follows the same format of a verb, a piece of data, and how that number was accomplished. They might look something like this:
Increased client satisfaction 31% by resolving customer complaints in a timely manner.Reduced overhead spending $4,000 per year by negotiating office supply costs.Supported the fundraising of $1.5M by arranging donations for the annual gala.
Once you think you have enough data, add more. Make it especially easy for your reader to imagine how you will contribute and how you are an ideal fit for the role.
Write Compelling Bullet Points Full Of Details And Numbers
Because administrative assistants play a vital role in the daily functions of most offices, you might assume that everyone knows what you do. But you still have to be specific. So rather than writing general bullet points and expecting recruiters to know what they mean, take this opportunity to tell a story about your unique experiences. Ill give you an example.
Say you were responsible for ordering lunch at your last job. You could write a vague bullet point like ordered lunch for the office or you could really spell it out by saying something like coordinated daily lunch orders for 15-person office while accommodating dietary restrictions and staying within $3K monthly budget. Both bullet points describe the exact same job duty, but the latter paints a vivid picture using specific details and numbers. Plus, its way more interesting to read!
You can fill your resume with compelling bullet points using this simple formula:
- Action verb + job duty + corresponding detail, metric, or outcome
Quantifying your experience by using numbers, metrics, or percentages to describe your job duties or accomplishments wherever possible is a great way to jazz up your bullet points. Feeling stuck? It might be helpful to keep these questions in mind as you write:
- How many people were impacted?
- Did I finish this on time or within budget?
- Did I save the company time, money, or hassle?
- How often did I perform this task?
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Legal Administrative Assistant Resume
The legal administrative assistant resume sample is the key to success if it is created using proper guidelines. The document comprises of support functions that help the company to pursue legal operations. Professionals should have the required aptitude and the same needs to be reflected in the CV. A high quality legal administrative assistant resume example starts with personal information about the candidate and follows it with core competencies necessary to be successful in the job profile.
Administrative Assistant Ii Resume
Why this resume works
- If you have a lot of experience as an administrative assistant , consider adding a resume summary at the top of your administrative assistant II resume.
- If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect.
- Unlike a resume objective, a summary paragraph is a 2-4 sentence overview of your achievements and successes in the field.
- Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers .
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Administrative Assistant Resume Example And Writing Tips
Alison Doyle is a job search expert and one of the industry’s most highly-regarded job search and career experts. Alison brings extensive experience in corporate human resources, management, and career development, which she has adapted for her freelance work. She is also the founder of CareerToolBelt.com, which provides simple and straightforward advice for every step of your career.
An effective office manager or administrative assistant keeps everything in the office in order, from schedules to supplies, and so much more. Often, people in this role are fixers: If they don’t know the answer to a question, they know who can help. They are also skilled at solving problems . Office managers may supervise staff as well.
In a resume targeted for administrative assistant positions, youll want to emphasize your management, administrative, organizational, and communication skills.
Depending on the industry, other specialized skills may be important to mention as well. Here is a list of the top skills for office managers.
Administrative Assistant Resume Summary
A beautiful Administrative assistant resume summary is a perfect start to the interview session. Job profile of the candidate includes clerical task and assistance to the managers. Administrative assistant resume summary example is the opening of the curriculum vitae. Therefore, it should mention how a candidate is adding value to the company.
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What Administrative Assistant Resume Layout Should You Use
Even before they read your resume header or your name, the hiring manager or recruiter is going to see the overall layout and design of your resume.
In essence, this is your first impression, so make it a good one.
Here are your resume layouts to consider:
- – This single column layout is ideal for entry-level administrative assistants as it looks great even with less content on the page.
- – If youre looking for an admin job at a larger and more conservative corporation, this layout is all about classic style and showing just the right amount of content.
- – More senior administrative assistants need to strike a balance between showing off their extensive experience and not overwhelming the reader. This more condensed layout does just that.
- – If youre applying for an admin position at a creative agency, startup, or other company that values creativity, this more modern layout is ideal.
Whichever admin resume layout you choose, just be sure to consider these elements:
- Ensure it shows your most relevant info first .
- It should be easy to read and only include essential information .
- More organizations are using , so make sure your format works with them
- ATS also expects , so use those formats when sending your resume
Of course, after a recruiter sees your resumes overall layout, the next place their eye is going to move is to your resume header. Thats why its essential you nail it.