How To Email A Resume And Cover Letter Attachment
Ashley Nicole DeLeon / The Balance
Do you need to email your resume and cover letter? Depending on the job for which you’re applying, you may need to email your resume and cover letter to the hiring manager. That’s often the case with smaller employers.
Networking contacts who are helping you with your job search may also ask you to email your application materials so they can review them and share your resume with prospective employers. If you’ve asked someone to give you a reference, they may want a copy of your resume to review prior to writing a recommendation.
Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you’ll know your documents are attached correctly.
What’s the easiest way to attach your resume and cover letter to an email message? When you’re asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents, written an email explaining what you are sending and why, added your signature to the email, and included a subject line that will get your message opened and read by the recipient.
Keep It Short And Straight To The Point
No one has enough time, especially the HR manager, to battle a wall of text on your email. Thats the reason why you should be straightforward right from your opening. So no fancy narratives, and no jokes, either.
First and foremost, mention how you find the offer through someone. For example:
My dear friend Michael Frank mentioned that you have an opening in your marketing department, and he thought Id be a good match.
After that, show your interest in the position. Just because you get the job offer through someones reference doesnt mean you are the recruiters first choice. But who is the good match is the thing that matters. Prove you are!
Only Attach The Files That Are Asked Of You
If the job description only asks for your resume, only attach that.
Recruiters do not have the extra time to read cover letters, go through portfolios, or anything of that sort if they do not need it from you.
Do not crowd the attachments with unnecessary files.
When writing the email, keep the font simple and easy to read.
Do not add HTML links, unless asked for.
Emojis, colored fonts or images take away from the professionalism of the email so stay away from those as well.
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Prepare Yourself Before Writing The Email
Analyze the job posting.
Make sure you have read and re-read all the job posting’s requirements and prepared the relevant documents to the hiring manager’s specifications.
Find out the name of the hiring manager.
If they haven’t provided the name of the hiring manager in the job posting, try contacting the company to find out who to send your resume to, or search for the HR team online.
Sign up for a professional email address.
If you don’t have a professional email account, consider signing up for one with your internet service provider or an online platform like G Suite.
Be sure to select a suitable username, such as or
Formulate an appropriate subject line.
Write an appropriate, concise, eye-catching subject line. Hiring managers get thousands of emails, and you’ll want to make sure yours stands out.
Address the hiring manager by name, if possible.
Addressing the hiring manager by name is a great personal touch, and might convey that you’ve done your research.
Keep your email brief.
Do not include a full cover letter in the body of your email, unless instructed to do so. Simply give the hiring manager enough to want to keep reading.
Convey your enthusiasm for the job.
Without resorting to flattery, convey your enthusiasm for the position and the company. You can do this subtly in the way you express how you plan on adding value. Do your research and suggest ways you can use your skills to the company’s benefit.
Be polite and concise.
Send a test email to yourself.
Add An Informative Subject Line
A straightforward, informative subject line increases the chances that the recruiter or hiring manager will open your email. Since employers may be hiring for several positions, its important that they can immediately identify which role youre applying for before they open the email.
In less than 60 characters, include your full name and the job title. Possible ways to structure your email subject line include:
Cover Letter Job Title Your NameCover Letter: Your Name for Job TitleYour Name Cover Letter: Job Title
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Choose Mail Versus Email
A letter asking for a job is typically sent via email, as it reaches the intended recipient much faster and takes less time for them to open and read. The recipient of your email can also quickly file your letter and information into a prospective hiring folder on their computer, as hiring is now commonly conducted online. The contact method can vary based on your field, your relationship with the business, and the employer’s accessibility to the public.
Example Subject Lines For Resume Emails
Consider subject line for resume email examples such as these for job posting applications:
- Social Media blogger Job #135 Jane Smith
- Job #345 Referred by Sharon Rey
- Merchandising expert 15 years experience Nick Brown
- Job inquiry Steven Sloan
- Job posting #876: Communications Manager
- Resume Medical Records Coordinator
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Use A Professional Email Address
Not having a professional email is one of the worst mistakes you can make as a job seeker. Hiring managers and recruiters will usually reject an email if it sounds unprofessional. Emails like âKnicksfan11â or âMichaelB229283â will not be taken seriously.
Your email should be a combination of your first and last name or your name and the job title youâre after. Having a few numbers in your email is fine, but too many will make you look like a bot. Be careful with using numbers that allude to your age or location .
Just like your professional email address should stick to basic information like your name, job, or possibly your general location.
Here are examples of acceptable emails:
Newer email servers like Gmail come across as more professional than AOL, but your focus should be on the first part of your email address. Custom domains are another option for further personalization!
Subject Line For Resume Email
The second step to submitting a resume online is to have a powerful resume email subject line.
The recruiter has a lot of applications that they have to go through on a daily basis. To make your resume email stand out, you must include a subject line that catches their attention.
Your subject line for resume email should make the recruiter want to read the rest of the email.
The subject should contain the job role you are applying for. It is very impressive if you can include your highest achievement in the subject line, but don’t try to force it.
If you are not applying for any post but only dropping your mail for future prospects, you can mention the field instead of the job profile.
Quick Tip: If you have been recommended by anyone, it is best if you mention it in your subject line. It is possible that the recruiter notices it and you get preference over other candidates!
A perfect example of a powerful resume email subject line could be:
Senior Management Professional Seeking AVP Role at ABC Ltd.
You can make the subject line of your resume email more powerful by including power verbs. Have a look at some of the best power verbs for resumes.
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Write An Email Message To Send With Your Resume
Once you have saved your resume and cover letter and they are ready to send, the next step is to write an email message to send with your documents.
First, open your email account. Then click on Message at the top left of the screen or click on File, New, Message.
You can either type your cover letter directly into the email message, copy and paste from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.
If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.
When Is The Best Time To Send An Email To A Hiring Manager
Remember the rule last sent, first seen with every email in an inbox. Send your email early morning, preferably before working hours, on a business day so that it is not lost in the mailbox. An interesting subject line also entices them to open your email as soon as they see it.
The recommended time would be between 6 AM to 8 AM, Monday to Friday.
However, if you notice that the job posting was very recently published, send your email straight away.
It will help you get a leg up on the competition as the recruiter is very likely to be paying attention to their inbox at this time.
Now, what do you do if, after all your proofreading, you send the email and then catch a mistake?
Whether it is a typo or a wrong attachment, dont panic!
Depending on the severity of the mistake, you can either ignore it or send a new email correcting yourself.
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Sending Your Resume Via Email: The Subject Line
The subject line should be brief and precise enough for the recruiter to understand immediately what the email contains.
Make sure to include the job title or job ID of the position that you are applying for and your name.
You can also add your biggest award or achievement to make it more compelling.
Stevie Award Winning Entrepreneur Applying for Project Manager Position
EIT Applying for Civil Engineer Position, Job ID #14757
And now the toughest part the format.
Sample Email To Send Resume For Job With Reference How To Email A Resume
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Sending As Email Attachments
- Create your resume and cover letter in a common word processing program such as Microsoft Word, or in RTF , or as a PDF.
- Make the resume and cover letter separate attachments. Give them names the employer will associate with you once they are downloaded, for example: AustinJaneCvrLtr.doc, not CoverLetter.doc and AustinJaneResume.doc, not Resume.doc
- Be absolutely certain that your documents are free of viruses. Send them electronically to yourself and to a friend to make sure they’re easy to open, the formatting stays correct, and they’re virus-free.
- In the Subject line, put the name of the position for which you are applying. In your email message, briefly say why you are writing. Ask the employer to contact you about any trouble opening attachments. For example:
Dear Mr. Rogers:I am applying for the position of Grant Writer at Friends of the Earth, which I saw posted recently on Idealist.org. I’m extremely enthusiastic about this opportunity and believe I am well qualified. My cover letter and resume appear below, and are also attached please let me know if you have any trouble opening the attachments. Thank you for your consideration.
How To Email Your Resume Professionally
You may think you know how to email a resume to a potentialemployer. But consider this, if the email with your resume is constantlyfiltered out or ignored, your chances of being considered for the job are gone.
Employers often receive hundreds of resumes in response to asingle ad. Resumes are often sorted by an Applicant TrackingSystem before they ever reach a human. Thats why its important to knowhow to email your resume in a way that gets it in front of a hiring manager.
There are steps you can take to make your resume email stand out from the rest. In this article, well explore emailing a resume for a job in depth. Well look at every aspect of the process, including what to say when emailing a resume and how to properly attach a resume to an email.
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What Should You Do Before Sending Your Email
Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.
Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference.
Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.
Do not forget to test download and open your files. Check whether youve attached the right file.
Also, avoid using any colorful fonts, pictures or emoticons.
If Attaching A Cover Letter To The Email
When sending this type of email, dont do the following.
Do not copy and paste your cover letter into the body of the email and include the exact cover letter in an attachment.
Write a cover letter specifically for the hiring manager for when theyre reviewing your job application.
And write a cover letter email for when the hiring manager opens your initial email.
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Responding Directly To A Job Application: Email Sample
If youre emailing in direct response to a job posted online, then use the template below .
Im writing in response to the Senior Support Technician job posting. With X years in customer support in the technology industry, Im confident Id be a great fit in this role and could help < Company Name> do < main thing they appear to want, based on the job description> .
Heres a link to my LinkedIn profile so you can learn more about me: linkedin.com/in/yourURL
Ive also attached my resume to this email. Im looking forward to hearing your thoughts after youve had a chance to look.
This sample email for a job application can be used whether its going to recruiters, hiring managers, or a general company email. Use this when you see a posting online and want to reply directly to the posting to submit your resume for the job.
What To Write In Your Resume Email Key Takeaways
Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.
So how do you write one?
- Before you start writing the email, make sure you know who to address. Knowing the hiring managers name will make the email feel more personal and decrease the chance of it being forgotten.
- Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
- We have provided you with email templates. No matter which one you choose, remember keep the email short, informative and professional.
- Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
- After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files.
After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email.
Concluding thought even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.
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Sample Email Sending Resume To Hr
Sample Email Sending Resume to Hr A resume is a formal document that contains a summary of relevant operate experience and education and is usually created for the intend of obtaining a job interview. Resume is as well as known as Curriculum Vitae or CV. Curriculum Vitae is Latin for moving picture story.
How To Write Mail To Hr For New Job Job Retro
Employers use resumes as the first step in identifying and selecting reachable candidates for jobs and it is important that your resume properly presents your feint experience and intellectual qualifications. A well-written resume presents an fabulous image of you to employers. Employers look at hundreds of resumes for the similar job and stop up choosing just one. It is important that your resume is properly formatted and provides all relevant guidance about you. Looking at professionally written sample email sending resume to hr can back up you create your own impressive resume and give all the assistance employers need.
Sample resumes are clear for every job imaginable and you can download tons of specific examples for forgive to put in your resume. This increases your chances of getting the job because recruiters message it right at the begin of the screening process. Websites in the manner of sangroupeducation.com permit you to download forgive sample email sending resume to hr and formats according to the job profile youre viewing.
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