Keep It Short And Simple
Remember that brevity is important when writing your subject line. Most of the text in the subject line gets cut off so ensure the first few words capture attention.
HubspotÂ;recommends keeping the subject line under 50 characters. That way, while scanning the inbox, your receiver pretty much knows what the email is about. Itâs fine to go over this a bit, but ensure you get the important details in the first few words.
You shouldnât put anything in the subject line that sounds like youâre trying to sell something. Avoid soft skill phrases like âdedicatedâ or âpassionate.â This is a major turnoff for hiring managersâ¦and will likely earn your email a one way trip to the trash folder.
You should also be direct. Never leave the hiring manager to wonder what the email is about. If youâre following up on an interview or job application, state it directly.
Subject line examples:
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âFollowing up on the accounting position â John Doeâ
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âFollowing up on the interview â Tom Nashâ
How Do I Ask About Availability
How do you ask an email availability? Open the email with a sentence that tells the reader you are writing to schedule an appointment at his convenience. Follow the purpose statement with your reason for requesting the meeting. Tell the recipient briefly who you are and the reason why you need to meet with him.
Connecting With A Recruiter
Subject: Any content marketing roles at XYZ?
Hi Francois,
I read the Inc. article last week about XYZ Inc.’s rapid growth since landing five million in venture capital last spring. Way to rock that funding! Do you have plans to expand your marketing department?
I’ve had great success as the brand manager for Acme Widgets for the past five years. I’m planning to move into a broader content marketing role that challenges me to grow as a brand storyteller, and XYZ has been on my radar. I’d love to chat with you for 5-10 minutes to introduce myself and learn more about the company’s culture and any upcoming roles you need to fill. Would you have time for a quick phone call on Wednesday?
All the best,
Subject: Lead copywriting role at Acme Resume attached
Hi Emily,
I applied for the lead copywriting role at Acme Widgets last week. I’m impressed by Acme’s crazy fast growth in the widget industry, and I’m excited by the opportunity to be part of a lively team.
I think I’m a great fit for this position because my ten years in the copywriting trenches has made me a whiz at turning out clean, compelling copy. In 2016, I won a Netty Award for Best Copywriting for my work on the ABC123.com website.
I’ve attached my resume so you don’t have to dig through your files to find my application. Would you like to schedule a time to chat about the role?
All the best,
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Subject Line For Resume Email
The second step to submitting a resume online is to have a powerful resume email subject line.
The recruiter has a lot of applications that they have to go through on a daily basis. To make your resume email stand out, you must include a subject line that catches their attention.
Your subject line for resume email should make the recruiter want to read the rest of the email.
The subject should contain the job role you are applying for. It is very impressive if you can include your highest achievement in the subject line, but don’t try to force it.
If you are not applying for any post but only dropping your mail for future prospects, you can mention the field instead of the job profile.
Quick Tip: If you have been recommended by anyone, it is best if you mention it in your subject line. It is possible that the recruiter notices it and you get preference over other candidates!
A perfect example of a powerful resume email subject line could be:
Senior Management Professional Seeking AVP Role at ABC Ltd.
You can make the subject line of your resume email more powerful by including power verbs. Have a look at some of the best power verbs for resumes.
Best Email Subject Lines When Sending A Resume
ZipJob Team
7 min read
With 250+ resumes sent for a single job opening, you want your resume to stand out from the crowd. Emailing your resume directly to the relevant recruiter or hiring manager when applying for a job is one of the most effective ways to land an interview!
However, you need to do this correctly: starting with the subject line. When selecting an email subject for sending a resume, make sure to keep it short, follow any provided directions, and/or use the power of a name to get your email open.
Since this is the first contact youâll have with your potential employer, you want to ensure itâs done right. With hiring managers and recruiters receiving tons of resumes through email, the job application subject line could be the difference between getting your email opened or deleted.
Nearly 1/3 of people decide whether or not to open an email based on the subject.
Not to worry, weâve got your back! Weâll show you how to write the perfect subject lines to send your resume in 3 specific scenarios, plus examples for other situations.
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Prepare Yourself Before Writing The Email
Analyze the job posting.
Make sure you have read and re-read all the job posting’s requirements and prepared the relevant documents to the hiring manager’s specifications.
Find out the name of the hiring manager.
If they haven’t provided the name of the hiring manager in the job posting, try contacting the company to find out who to send your resume to, or search for the HR team online.
Sign up for a professional email address.
If you don’t have a professional email account, consider signing up for one with your internet service provider or an online platform like G Suite.
Be sure to select a suitable username, such as or
Formulate an appropriate subject line.
Write an appropriate, concise, eye-catching subject line. Hiring managers get thousands of emails, and you’ll want to make sure yours stands out.
Address the hiring manager by name, if possible.
Addressing the hiring manager by name is a great personal touch, and might convey that you’ve done your research.
Keep your email brief.
Do not include a full cover letter in the body of your email, unless instructed to do so. Simply give the hiring manager enough to want to keep reading.
Convey your enthusiasm for the job.
Without resorting to flattery, convey your enthusiasm for the position and the company. You can do this subtly in the way you express how you plan on adding value. Do your research and suggest ways you can use your skills to the company’s benefit.
Be polite and concise.
Send a test email to yourself.
Excellent Email Examples For Job Hunters
There’s a free tool that can help all job hunters give their careers an important boost: email.
While unemployment is currently low, competition is always tougher at top companies and for any role considered a “dream job.” Getting into the inbox of the right people can help you create important relationships and stand out among a sea of talented applicants.
Furthermore, some of the most successful leaders and entrepreneurs have proven that the right emails can yield some surprising results.
Twitter and Square CEO Jack Dorsey once cold emailed a dispatch company in New York as a college student in Missouri. He found a bug in the company’s web site and also mentioned he wrote software. The CEO wound up talking to Dorsey and eventually offering him a programming job, according to a 2011 article in Vanity Fair.;
Emails can also expand networks and get important conversations started. Birchbox CEO Katia Beauchamp had no experience in tech or beauty before launching her startup in 2010.;”I cold-emailed every CEO of the beauty industry you can imagine,”Beauchamp said in 2017. “And it worked.”
Emails that get results have key features, according to Beauchamp. They have compelling subject lines, a simple message and ask for favors that are hard to say “no” to.;
Those basics, coupled with these expert-approved templates for some of the most common situations, can ensure you’re writing job hunting emails that get opened.;
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Write A Compelling Email
You’d be surprised to learn how many candidates send empty emails with application documents in the attachment. Dont be tempted to do the same. Despite what you might think, recruiters read the emails they receive from candidates. When they receive a blank message, they won’t enthusiastically download and read the resume. If the candidate didn’t care to write a simple message, why would they deserve the recruiters attention?
Take extra care about the content of your email. Your message should motivate recruiters to download and read your resume. Your salutation should include the name of the hiring manager. Dont lead with to whom it may concern. You should refer to the job posting and tell recruiters why you’re applying for this position. Providing an explanation is especially important for candidates with an entry-level finance resume.
Offer relevant information about your qualifications or experience. You need to give the hiring manager a reason for inviting you to an interview.
Additional Tips For Emailing Your Resume
Besides the question of what to write in an email when sending a resume, you as a candidate may be worried about one more thing: how to contact the hiring manager. You may have heard of 6 degrees of separation. This means that you are separated from the President of the United States, Elon Musk and Victoria Beckham by only 6 other people. This is where the network of business contacts is very important. You may not know the hiring manager, but someone you know knows him. Write a message to your friends, former colleagues, your college graduates. Perhaps they will be able to tell you the right people to contact.;
It also happens that your contact base is very modest, or you dont use social networks at all. Then take up an investigation that will help you find the necessary recruiter. Maybe his or her business environment or someone from the staff who is at least somehow connected with the consideration of a vacant position. Having found the companys website, you can find the name of the necessary manager, as well as the contacts. In addition, some applications, such as LinkedIn, can generate the email address of the person you are interested in.
Now you can say that you know what to say when emailing a resume and what tricks to use for making your covering message more attractive for HR-manager. Job search is almost always a great competition. That is why it is important to implement all possible elements in this process.
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Emphasize And Highlight Important Keywords
Ideally, job applicants should tailor their cover letters to the individual hiring manager and position, incorporating specific keywords that align with the job posting. Dont just repeat whats in your resume. Instead, sell your interest in the position and tell a unique story about why you are the perfect fit for the role. Cover letters should be free of typos and incorrect information as hiring managers often rely on these details to evaluate your ability to follow directions or work ethic.
Best Possible Time + Day To Send Your Resume In 2021
Caitlin Proctor, CPRW
6 min read
A successful job search today takes a bit of hustle and a strategic approach.Â;With your resume facing tons of competition for each position, even a slight edge could help you land that interview. Itâs a question we hear very often: what is the best day and time to send in your resume and cover letter?
Surprisingly, submitting your job application at a certain day and time can help your chances of landing the interview. You donât want to catch hiring managers or recruiters when theyâre swamped with emails or after theyâve reviewed many other candidates.
Weâve got you covered. Weâll show you the best possible day and time to submit your resume to get a response. This article also includes some other tips to help your resume stand out from the crowd.
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Write About The Other Person
Although you should introduce yourself by stating your name and position near the beginning of the email, your opening paragraph should focus on the recipient. You will be more likely to capture their interest if you open with a compliment. You could mention something specific about their work that you like or that you admire their organization. Beginning with a mutual interest is a good way to engage someone, such as attending the same school or growing up in the same area.
How To End Your Email To A Recruiter
The best way to end your email to a recruiter is to sign off with, Best regards or Thank you, and then your name. You can see this in the email examples above. One more note: Before ending your email, make sure you addressed everything the recruiter asked for. If they requested your resume, you should either attach it or explain why its not attached .
If youre writing a cold email to a recruiter and not responding to them, then you should make sure youve clearly and directly asked for what you want before ending your email. For example, you could say, Please let me know if it sounds like a good fit to work together, and we can set up a time to talk this week.
Thats called a Call to Action a direct request for them to reply with specific information.
When cold emailing, always end your email with a Call to Action. This improves your odds of hearing back. This is a tactic that professional marketers have used for years, and you can use it in your job search, too!
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Tuesday Wednesday And Thursday:
During the middle of the week, hiring managers are more likely to have time to read incoming emails .Â;Sending your resume from Tuesday to Thursday has been found to have the highest open rates.Â;There has also been a ton of research done to back this up.
Hubspot analyzed over 20 million emails for 10 months and here is what it found:
So as you see, Tuesday to Thursday is the optimal time to send your email. This gets your email past the Monday pile and gives the recruiter or hiring manager time to analyze your resume and handle your application.
OptinMonster has a more comprehensive post that looks at Hubspot and additionalÂ;studies about emails, open rate, and engagement rate. Itâs geared toward marketers and newsletters, but much of the advice is good for the individual job seeker, including:
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The best time of time and day of the week depends on your audience
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Try A/B testing different times to see what gets you responses
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Weekday mornings are good for many groups of people
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How To Vet A Recruiter
The challenge is finding a good recruiter that has a strong connection with the company youre applying for. Competence will vary greatly from recruiter to recruiter, even within the same company. The best thing you can do is to ask them to tell you about a few recent hires they made, and/or the hires they made for the specific company youd like to apply for. Ask them how long it took to find the person for that job. Many times, youll find out that theyve never hired someone for that company! Thats obviously a red flag since it means they still have to learn about the company youre applying for.
But if they have successfully recruited for that company, they should be able to tell you a lot about their culture, people, roles, salaries, etc. in a lot of detail. You should be receiving a lot of information about their business that isnt available with a simple google search. If they cant go into this much detail, then that tells you their relationship is thin with that company .
Here are a few key questions you can ask each recruiter to weed out the good from the bad:
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