It Helps Recruiters Identify Your Resume Quicker
In particular, its good practice simply because it makes recruiters lives easier. After all, yours is not the only application a hiring manager will read they likely have hundreds more to sort through and clear cover letter and resume file names will help them find and identify your application more quickly.
Shorten Your Resumes Filename
Keep the resumes filename short, so the employer can understand whose resume theyre reviewing. The organization of your resume is critical to showing the whole filename. Computers might view the first 24 characters of the resume you send to them, so test the number of characters it has before you submit it.
Think Of This As A Storytelling Document
Many of the tips that Ive mentioned all point to the general idea that your resume should clearly and concisely tell the story of youhelping hiring managers understand why youre the right person for the job. This is, in fact, the entire purpose. Ultimately, when you re-read and edit it, make sure that it tells the story of your background, the skills you gained along the way, the experiences that youve had, and makes it crystal clear why youve ended up where you are today and why the role that they are hiring for is the perfect next step for you.
Yes, this is a lot. The good news is that youre not alone in the process. The job search is hard, so make sure youre reaching out to friends and family for support . And, if you think you might want a more professional second set of eyes on your materials, Muse Coach Connect can set you up with an expert who offers resume writing services. Just remember, that when youre feeling overwhelmedand 20 rules can do that to youthat following these guidelines gives you a huge head start among all the other applicants.
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Formatting The Resume Name Correctly
How To Save Your Resume Or Cover Letter
resume.doc not 1. Keep the format consistent across itemsand always save as a PDF2. Include your last name in the document name
- Firstname-Lastname-Resume.pdf i.e., Jane-Doe-Resume.pdf
3. Consider including the job title as well
- Firstname-Lastname-Resume-Role.pdf i.e. Jane-Doe-Resume-Technical-Assistant.pdf
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First Name Or Last Name First
As we already mentioned, hiring managers use different systems to track applications. These systems may sort the files by their names and surnames. And youll never know how these systems work. Nevertheless, in English tradition, we usually use the first name at the beginning. Most of the systems are oriented on public, and most of the applicants start signing their files with their first name. This is the case when going with the crowd is better than alone.
Saving Your Resume In The Correct Format
After you have chosen the best file name for your resume, make sure the final few letters show the correct format of the file. You should send it as a PDF file or as a Word document .
If not the recipient may not be able to open your resume and you would have fallen at the first hurdle. The same rule applies when you upload a resume to an application.
Often the employer specifically states which format you should send your resume in. Its important that you follow their instructions to the letter, if not your resume may not even be glanced at.Lastly, make sure you proofread your entire resume multiple times before you send it. Check it for meaning, spelling, grammar, typos and consistency. Then pass it to at least two people to look at. Use a resume writing guide to make sure your resume is as good as it can be.
When you email a resume to an employer, make sure you actually attach the file! It is incredible how many people send job applications but forget to actually attach their resume.
This gives the impression that the applicant has poor attention to detail. Do not make this mistake! Using an email template to send a resume can help you avoid this.
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How To Stand Out From The Crowd
One of the most significant ways to stand out from the rest of the potential candidates is to keep the file name simple and concise. Try to use only your name and surname and the word resume.
It is good if there are less than 24 characters, and this will mean that your resume is clear and simple.
At the same time, always look for the recommendations of the employer if there are some specific rules for writing a resume file name. Some companies will promote a specific type of file name, and you should follow this rule.
If there are more than 24 characters in your file name, you should prefer to use only your surname and the rest of the characters. This way, you keep your file name in a short and concise manner.
Be aware that most HR managers and people who read resumes pay attention to each detail, and they automatically refuse to read the files that are not properly formatted or written,
For all these reasons, it is important to write a good resume file name as this can increase your chances of getting an interview within the company. Pay attention to each detail, and see how your resume gets the attention of your new potential employer.
First Write Your Full Name And Last Name
Your resume name is most noticeable if you include your name. Your name distinguishes who is applying for an open position within the company. A company might organize your resume in alphabetical order, starting with your first or last name. Its convenient for you to start by listing your first name and last name in the filename.
A company may recognize your name if theyve met you at a networking event or if you applied to the company before. You may add your middle initial if you want to make the filename more unique. Adding your middle initial helps the employer differentiate between you and another employee with the same name as yours.
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What Employers See In Your Resume File Name
From Careerbeacon.com April 2021
One of the most overlooked details on candidate resumes is what they call their file. Not the resume title at the top of the page, but the actual file name as it is saved and more importantly shared.
When employers receive your resume as an email attachment, the first thing they read before theyve even opened it is the name of the file. So that is their real first impression of the document.
The example I use to illustrate this is from one time when I was hiring a content editor for a website I was publishing. This was a couple of years ago, so lets say it was in 2016. One candidate emailed me his resume to apply for the job. The attachment to his cover letter email was called Irwin_Jones_Editor_Jobs_Resume_Updated_2014.doc
Based just on his file name, before Ive even looked at the resume, heres what I assume about Irwin Jones. He applies for different kinds of jobs, and this is the resume that he uses for positions as an editor. He also may or may not have updated it two years previously.
Small details, sure, but those are negative first impressions that they are creating.
Even Resume2017.doc just looks like this is the file youre using to apply for jobs last year.
Now imagine an HR team sharing resumes for many different jobs in various departments around the company, and all of these documents are called Resume.doc. Chaos and confusion.
Options For Saving Your Resume
Unless an employer specifies otherwise, it’s important to send or upload your resume as a PDF or a Word document. This way, the receiver will get a copy of your resume and cover letter in the original format.
In many cases, the employer will tell you how they want to receive your resume, so be sure to follow the instructions and provide what is requested.
If you don’t follow the instructions in the job posting, you may not be considered for the job.
Before you save your resume, you may want to create a new file folder so all your job application materials are in one place. This will help you keep track of different versions of your resume, your cover letter, and when you have used them to apply for jobs.
To save your resume as a Word document, click on File, Save As, and type in the file name you are giving your resume, i.e., JohnDoeResume.doc or JohnDoeResume.docx. Select the folder you’ve chosen to save it in.
To save a Google Doc resume as a Word document or PDF, click on File, Download, Microsoft Word or File, Download, PDF Document . Select a folder to save your document in.
To save your Word documents as a PDF, depending on your word processing software program, you may be able to File, Print Microsoft Print to PDF, or Print to Adobe PDF. If not, there are free programs you can use to convert a file to a PDF. Select a folder to save the PDF version of your resume in.
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Choosing An Effective Eye
How To Choose A Resume Name
While it might seem unimportant, a clear, professional resume name helps employers easily identify your application. Learn how to choose a clear and professional resume file name.
The name you choose for your resume may seem unimportant. However, getting it wrong can make your resume seem unprofessional.
In a competitive job market, hiring managers often have hundreds of resumes to sift through, which means that every part of your application matters. Paying attention to detail and making sure your application and resume are error-free will help increase your chances of securing a job interview.
So, when youre thinking of how to write a resume, you also need to learn the best resume file naming practices.
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Write Your Name And Specify That The File Is A Resume
The resume filename should contain your name, full name or just last name, and the word resume in it.
This way it will not get mixed up with competing applicants files and it will save the recruiter time from guessing if it is your resume, cover letter, or another document.
It is a huge disadvantage to you if the recruiter cant see your file by name and cant know straight away that it is your resume.
Titling/naming A Resume: Writing An Effective Resume Title
When you save your resume on a recruitment site you are asked to give your resume a name.The name you choose is the name that will be featured across the top of your resume so it needs to be professional and memorable most importantly, it must be easy to get retrieved from database. If you arent sure what might be a good resume title search jobs that interest you on the recruitment site and get some ideas.
The title you choose should represent why you are experienced for the position you are applying for. Different sites allow you different resume file name lengths. For example, Monster Resume Builder allows you 35 characters. Check the site you are working with to learn their specific requirements.
How to Name Your Resume: Choose a Resume Title That Works for YouYour resume title is the first thing hiring managers will see when they are searching candidates.The best resume title will use key experiences, qualifications, or the job title. It should include your resume objective, your strongest qualifications. The resume title becomes searchable in online employment databases. An example of a good resume title would be Results Driven Marketing Manager.
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Resume File Name Length
Both applicant tracking systems and email programs generally preview attached documentsincluding previews of file names. And if you use a 71-character file name, as one applicant did, the file name is going to get cut off. You have plenty of room to include the pertinent information in a standard-length file name dont try to turn the file name into a second resume. Its possible to be both brief and descriptive.
Think About The Specific Job Youre Applying To
One of my favorite tricks to help communicate that you are the perfect person for a job is to read the job description and list out key phrases. Then, when youre writing or editing your resume, find ways to incorporate those words and phrases from the desired job description into your resume. This can be super useful when a machine or human recruiter skims it.
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Should You Combine Your Cover Letter And Resume Into One Document
4 min read
The internet has impacted virtually every area of life, including the job search process. Gone are the days when a job-seeker would simply hand an employer a cover letter and resume in paper form. Today, more companies than ever accept digital copies of those job search documents.
In fact, many companies now only accept emailed digital cover letters and resumes. Unfortunately, thereâs been little effort to standardize submission processes, and that can make it a little confusing for the average job seeker.
For example, how should you submit your emailed resume and cover letter?
Should you send them separately, or combine them into one document?
In this post, weâll examine both options and offer the advice you need to make the best decision.
What Should You Name Your Resume
Your resume filename tells the employer youre interested in working for a position at their company. The employer knows to search for your resume if the hiring manager wants to interview you. An effective resume filename can make your resume more notable to an employer and encourage them to remember something they saw about your candidacy. They may have seen valuable experience or a notable keyword that stood out when they scanned your resume.
The filename of your resume can help you if youre applying to multiple positions. For instance, the resumes filename might separate you from applying for a marketing or public relations job. It may differentiate the companies youre applying to and the title of the position. You might use a different filename for a mid-level role if youre looking to stay in the same industry or use another one for an entry-level position if youre switching careers.
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Get Your Resume Naming Convention Right And Position Yourself For The Job Right From The Get Go
Aside from your resumes content, it is also important that you give your application documents the appropriate filename. Make it easier for both the recruiter and the applicant tracking system to identify and record your documents.
Avoid using generic labels for your resume. Big companies receive hundreds of applications on a daily basis. You wouldnt want your documents to get lost in that big pile of resume haystack, would you? By using filenames like resume.docx or myresume.docx, there will be difficult to distinguish it from all of the other files sent by the other applicants.
The best way, of course, to identify your resume is to include your name in the naming convention. It will be easier to track your documents. It would be better to use both your first and last name so that your resume wont be confused with someone elses. Acceptable formats are: John Brown Resume.doc / BROWN, John Resume.doc / John-Brown-Resume.pdf.
If you have a common name, you may include your middle initial in the filename: John E. Brown Resume.doc. Also, it is very important that your documents and your online professional profiles are named consistently. If your resume is labeled as John E. Brown Resume.doc, then also use John E. Brown in your LinkedIn, Facebook, Twitter, or Google+ profiles.
In CV Saviour, we follow the following procedure in naming and saving our clients marketing documents.
BROWN, John Sales Executive April 2016