How To Include Your Contact Information On Your Resume
When you’re writing a resume, it’s important to include all of your contact information at the top of the page. This allows employers to see how they can contact you.
Without detailed contact information, or with incorrect contact information, employers will not be able to get in touch with you. You want to make it as easy as possible for an employer or hiring manager to contact you about the job you’re applying for.
Learn more about what to include in your contact section and where to put the information. Plus, see a sample contact section for a resume.
Putting Your Address Creates Unnecessary Risk
If youre applying for your job through a third party, like a job search board, you may feel anxious about writing your address because youre not sure who will have access to the information you list on your resume.
In this situation, its perfectly acceptable to remove your address from your resume to protect your privacy.
If You Live Far From The Employer
If you live far from the employer, it can make you a less attractive candidate. Employers want to be as profitable as possible, so it’s likely they avoid hiring any candidate that causes them additional expenses. If the hiring manager needs to pay for relocation expenses, this can hinder your application process. Hiring managers can also reject candidates who live far away if an equally skilled alternative lives nearby. Highly qualified candidates are usually unaffected by their location. Demonstrate your other qualifications properly to increase your chances of success if you have a location far from the company.
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Acceptable Options In Lieu Of A Name
If you try the steps above and come up empty, there are still some alternative greeting options that will put you in a professional light.
The idea is to show that you’ve read the job description and tailored your greeting based on the company department where the job is located, the hiring manager’s title, or the team with which you’ll potentially work.
Some good examples include:
To Company ABC Recruiter/Hiring Professional
Hello Marketing Hiring Team
Dear Customer Support Hiring Group
Dear Human Resources
If you still can’t find any specific name or department information, go with Dear Hiring Manager. It sounds professional and it’s not gender-specific. In fact, a recent survey of over 2000 companies by Saddleback College showed that 40 percent preferred Dear Hiring Manager as the best greeting when a manager’s name can’t be found.
Dear Sir or Madam is another option that works because it’s gender-neutral and respectful. However, it sounds a bit old-fashioned and may signal a hiring professional that you’re an older worker or just not aware of other greeting options. It’s perfectly acceptable, but the better choice is Dear Hiring Manager.
In the end, an actual name or any of the alternative examples will let you stand out from the crowd, so do your best to find and use those whenever you can.
Should I Put My Address On My Resume
Traditionally, writing the address on the resume was necessary as employers
responded to your job application through physical mail. Nowadays, with communication fully moved online, that’s not the case anymore.
Mind you, the fact that putting your address on a resume isnt always necessary doesnt mean that you should never put an address on a resume. Its actually a good idea to do this when:
- The job offer asks you to put your address on a resume.
- The employer is looking for local candidates specifically.
- Youre sending your application via traditional post.
The question is
Why would employers want to see your home address on a resume in this day and age?
First off, if the job offer asks for your address it may mean that it is a piece of information the ATS the company uses requires. As simple as this. Plus, chances are the employer keeps a database where the applicants address may come in handy for future recruitment processes.
Second, if the employer doesnt offer remote work and wants to be sure that only candidates from a specific area apply, they may also ask you to include your address on a resume. This will allow them to quickly filter out the applicants who do not meet this crucial requirement.
Finally, if you prefer to go old-school and send your application via snail mail, the convention is to put your address on a resume. This way the employer will be able to send you their reply via traditional post as well.
That being said
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Use A Horizontal Resume Header And Write Your Address In One Line
An address on the resume can sometimes benefit you, but it shouldnt take up too much space when your professional experiences and relevant skills can better help you land an interview. So pay special attention to the font size and the way your address looks on your resume. Make it easy for the hiring team to read your address but also keep it simple and clear.
Mentioning The Address Is An Outdated Practice
Due to modern technology, employers often prefer contacting you via email or call instead of mailing with a job offer. As a result, you may exclude your address to emphasise alternative communication channels. For example, in certain industries, you might include links to your professional portfolio online or your social media pages. Often, the employer specifies their preferred communication methods in the job description, like writing them a direct email with an attached application form.
You can also write a short sentence asking the hiring manager to contact you through a specific channel. So carefully read and plan your job submission to ensure you personalise your efforts to each company. You can maintain your confidentiality by only providing contact information to help your hiring manager follow up on your resume.
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How Should You Format Your Address On Your Resume
There are several variations of how you can format your address. Here are a few to help you get started.
- Geographic region. For jobs in the United States, you can place your general geographic region. This is less standard but works just fine.Example: Chicagoland Area.
- Zip Code or full address. The workforce might be trending away from this, but it is still perfectly normal to include it.Example: 555 Main Street, Anywhere, AR 00000
- Relocation city. When applying for jobs in a city you plan to relocate to, always include that city as your address. This prevents ATS filters from flagging your resume for not having a local address.Example: Relocating to Chicago, IL in Spring 2022
Final Step To Gain An Unfair Advantage: Tailor Your Resume To The Job Description
I recommend tailoring your resume to match the job description before sending it out for each job. Look at the skills and keywords listed on the job description as youre writing your resume, and include matching information as much as possible.
Recruiters are always evaluating your resume relative to the job opening, so the more you can include skills and professional experience from their job posting, the more interviews youll get.
Customize your career summary statement, work experience, and even skill list. You can use the job posting to discover new ideas of what to include. You can also reorder your content and even remove one or two areas that arent relevant to the jobs you want next.
Heres a full article on how to easily tailor your resume for each job.
It will take you slightly longer to customize each job application, but youll get far more responses.
Would you rather apply for 50 jobs and hear back from one? Or apply for 25 jobs and hear back from four?
Thats the type of difference tailoring your resume can make.
Now you know what goes on a resume and how to make each section attractive to employers.
If you follow the steps above youre going to have a great resume that grabs attention and shows recruiters and hiring managers why they should interview you immediately.
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Email Address On Resume
You should use a professional-looking email address. However, dont use your email address given by your current employer.
Use your first and last name in the email address. Avoid unprofessional email addresses, like . Check the email account frequently so that you do not miss out on employer inquiries. Respond promptly.
An Employer Will Need Your Address If They Want To Provide You A Job Offer
If youre offered a job by a company, their HR department will eventually need your full address to complete payroll documents, run background checks, and verify your identity.
Listing your address on your resume simply makes it easier for your future employer to find the information they need and get you started at your new job, which theyll probably appreciate.
However, most HR departments reach out after youve been offered a position to verify your full address anyway, so its unlikely any employer would reject your initial application for not having an address listed.
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Second Choose A Salutation
Including a salutation is optional and based on personal preference. One option for beginning your cover letter is to simply list the name of the hiring manager followed by a comma. Dear followed by their name and a comma is also a professional way to open your greeting. You should avoid less casual greetings such as hey and hello.
Format Option : Writing An Intention For Relocation
John DoeRelocating to Los Angeles, CA
Benefits of writing an intention for relocation: When you are planning to move, informing employers of your intent to relocate is key. This is especially true if the location of the job is in the same place where you are moving! If the relocation is still several months away, it may also be helpful to include the date when you plan to move.
Pro Tip: Do you feel completely lost when it comes to formatting your resume? Check out our free guide on How to Choose the Correct Resume Format in 2021. We also offer resume templates for our registered users!
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Tips For Addressing A Cover Letter
Use these tips to make sure your greeting is relevant and appropriate to the position:
- Avoid phrases like to whom it may concern or any other excessively formal language when possible.
- Consider addressing the team you will be working with as a group if you do not have the name of your contact for the job.
- If you have already communicated with the hiring manager, look at their email signature to see how they prefer to be addressed. For example, if the hiring manager signs their emails as Mr. Dunlap, that is an indication that you should call him that as opposed to his full name.
- When writing your cover letter or adapting it for a new position, make sure that every section including the greeting is professional and purposeful.
How To Make A Resume In 2021
For most job-seekers, a good resume is what stands between a dream job and Choice D. Get your resume right, and youll be getting replies from every other company you apply to.
If your resume game is weak, though, youll end up sitting around for weeks, maybe even months, before you even get a single response.
So youre probably wondering how you can write a resume that leads to HR managers inviting you to interviews daily.
Well, youve come to the right place!
In this guide, were going to teach you everything you need to know about how to make a resume:
How to Make a Resume – Step by step
So, lets dive right in!
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Hiring Managers Expect To See It
As mentioned earlier, the inclusion of an address on a resume is a traditional expectation of hiring managers.
Excluding your address may not sit well with employers who are expecting to see it.
This can lead to a negative first impression â something you want to avoid at all costs!
Because many hiring managers still expect to see an address, it is often recommended to include location information in some form.
Luckily, as we covered above there are many different formatting options when it comes to listing your resume.
This allows you to choose a format that you are comfortable with while still meeting employer expectations.
Have You Found A Job Posting That Asks You To Submit Your Resume Via Email
Or maybe youve decided to approach your dream company directly.
If so, youre probably asking yourself right now what to write in an email when sending my resume so I will stand out?
Sometimes employers provide clear instructions on what the email format should include. If thats the case, follow the employers directions closely.
But if you cant find any instructions, dont worry you can follow the best practices described in this article!
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Reasons You Might Leave Your Address Off A Resume
Because your address is sensitive information, managers often understand why you prefer to exclude it. Fortunately, you have complete control over your resume, allowing you to minimise the details you provide. You may include information that shows your residency without revealing too many private details like house number and street. Here are some reasons you can leave your address off a resume:
How To Find A Hiring Manager’s Name For Your Cover Letter
If you’re not given the name of the hiring manager, here are some effective ways to discover their name by using:
The job description: Check this document for the hiring manager’s name. While it’s not generally listed, you never know. If it’s not obvious, there’s also a trick to quickly discover an email in the job description that might contain the name while in the document, press Ctrl +F or run Command + F and search for the @ symbol.
An email address: If you discover an email address, it may not have a full name but rather a first initial and last name or just a first name like . A Google search combining the person’s name as shown in the email and the company name might find you the person’s full name.
A LinkedIn post: A name connected to the LinkedIn job posting is probably that of the hiring professional who posted it, so use that name in your greeting.
The supervisor’s title: It’s more likely that a job description will list who the new hire will report to such as the director of accounting without listing a name. In this case, there are several search options:
Search the company’s website for listings of staff members by title.
Run an advanced LinkedIn or Google search for all directors of accounting at that specific company.
Check with your network for someone who might know the person’s name or search the appropriate professional networking sites.
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If You Have Found A Job Posting On A Third
A safer option would be to find the same posting on a secure site or the companys direct website. If you suspect a fraudulent or otherwise suspicious job posting on Indeed, please contact Indeed immediately. You can visit our Guidelines for Safe Job Search for additional information.
Another way to mitigate applying to fraudulent posts is to look at company reviews on Indeed Company Pages or do a web search on the company along with search terms like scam to see if job seekers have experienced issues in their applications.
If you dont live in the same city as the job youre applying for, listing your current address can get your resume quickly rejected. Especially if the employer is looking for a local candidate. Instead, consider adding a line notating your intent to relocate, like this:
It is important to be honest with employers about your current physical location if they indicate wanting a local candidate, but adding your willingness and desire to relocate to the employers area can give your application a better chance.
Write An Effective Cover Letter
The cover letter is your presentation letter a brief, one-page document that clearly describes why youre interested in the job, how your skills and experience match what the hiring managers are looking for and why youd be an asset to the company.
Although seen less frequently in online job applications, Ferreira emphasizes that cover letters can be useful in positions where hiring managers want to see evidence of writing skills.
The cover letter should be three short paragraphs, says Ferreira, ideally addressed to the person whos going to receive your resume. The first paragraph is an introduction or opening statement explaining who you are, followed by a second paragraph with a brief summary of your experience similar to the 30-second pitch of your resume summary. You then finish with a short conclusion paragraph saying that youre available for an interview and provide your contact information.
If youre not sure whos going to receive your cover letter and resume, you can do a quick search on LinkedIn and find the hiring managers information.
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