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How Should You Email A Resume

Best Email Subject Lines When Sending A Resume

How to Write a Resume Summary – Plus 5 Strong Examples | Indeed Career Tips

ZipJob Team

7 min read

With 250+ resumes sent for a single job opening, you want your resume to stand out from the crowd. Emailing your resume directly to the relevant recruiter or hiring manager when applying for a job is one of the most effective ways to land an interview!

However, you need to do this correctly: starting with the subject line. When selecting an email subject for sending a resume, make sure to keep it short, follow any provided directions, and/or use the power of a name to get your email open.

Since this is the first contact youâll have with your potential employer, you want to ensure itâs done right. With hiring managers and recruiters receiving tons of resumes through email, the job application subject line could be the difference between getting your email opened or deleted.

Nearly 1/3 of people decide whether or not to open an email based on the subject.

Not to worry, weâve got your back! Weâll show you how to write the perfect subject lines to send your resume in 3 specific scenarios, plus examples for other situations.

What Even Emails Have To Be Formal

During your job search and afterward as well, once youre re-employed sending proper emails is vital for your career. All levels of an organization value communication skills. Dont be misunderstood. Make sure you convey information in ways that represent a positive image of you to others.

In the world of work, quite often, you are what you write. This is nowhere more true than when submitting your resume and cover letter for consideration. Every impression counts. Your emailed message may be the very first thing a potential employer sees from you.

Follow The Employer’s Instructions

When you apply for jobs via email, the employer may require you to send your resume and cover letter as an attachment to an email message. It’s important to send your attachments correctly, to include all the information you need so your email message is opened and read, and to let the receiver know how they can contact you to schedule an interview.

What’s most important is to follow the employer’s instructions and send exactly what they have asked for in the format it’s requested. If you don’t, your message may end up in a spam or trash folder.

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Write A Brief Clear Subject Line

Follow any subject line formatting instructions that are given in the job description. If none are given, write a concise subject line that will let the recipient know exactly what the email is about. Here are a few examples of subject lines:

Resume Job Title Your NameResume: Your Name for Job TitleYour Name Resume: Job Title

Why Email A Resume To Recruiters

How to Mail a Resume and Cover Letter

These days you can easily apply to most jobs on a job portal by either filling out a form or submitting your resume.

Sending a resume email might seem moot at first glance when you’ve already applied through a portal.

So the question arises- ‘Is sending a resume email that important? Why should you go through the extra process of emailing the resume?’

The answer is one word: Personalization!

Emailing the resume to a recruiter gives you a chance to make it more personalized.

Amidst the millions of people who are applying to jobs in the same standard way, a crisp email with your resume and cover letter attached has the potential to give you that edge.

All recruiters are looking to find the perfect candidate. When you write an email to send a resume to a recruiter, you have the chance to make a great first impression.

If you know the right way to email a resume, you can probably go to the top of the recruiters’ list of candidates.

The way you present your resume matters a lot when you’re applying to jobs. A genuine effort from your side is always appreciated.

What is the right time for emailing a resume? Quick Tip: In the recruitment world, it works on a first come-first serve basis. In fact, if you apply on Mondays, it is likely to give you a better chance at grabbing that coveted job.

If you already know how to email a resume, you can skip to the end and view our resume email samples directly!

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Sample Email Template :

Hi Jill,

Thanks for getting in touch! The opportunity sounds interesting. Can we connect on the phone for a few minutes to discuss it in more detail? I usually dont send my resume out without knowing a bit more about the opportunity first.

Im happy to send you my resume right after we talk if it seems like a good potential fit .

The best number to reach me: 555-555-5555

Best regards,

Is There A Right Time To Send A Cv

Timing matters when sending your CV via email research has shown that applying on Mondays boosts your interview rate by 46 per cent! Submitting your CV between 6 a.m. and 10 a.m., when very few people do it, gives you an 89 per cent boost over your competition!

And remember, first come, first served. You are up to eight times more likely to get an interview if you apply in the first 96 hours that a job is posted.

Make sure the CV you send is up to par. Submit for a free, confidential CV review and we’ll tell you where you stand.

This article was updated in July 2020. It was originally written by Laura Slingo.

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How To Email A Recruiter: Examples Tips Templates

If youre sending an email to a recruiter, there are some things to know if you want them to respond .

So after working for almost 5 years as a recruiter, Im going to share how to email a recruiter with email samples, examples of what not to do, and more.

What well cover:

  • How to cold email a recruiter
  • How to email a recruiter for a job posting you saw online
  • How to email your resume to a recruiter
  • How to respond to a recruiter email after they contacted you
  • How to end an email to a recruiter for best results

All with proven email templates so you can hit send worry-free.

Lets get started

Best Possible Time + Day To Send Your Resume In 2022

How to Make an Easy Resume in Microsoft Word (2020)

Caitlin Proctor, CPRW

6 min read

A successful job search today takes a bit of hustle and a strategic approach. With your resume facing tons of competition for each position, even a slight edge could help you land that interview. Itâs a question we hear very often: what is the best day and time to send in your resume and cover letter?

Surprisingly, submitting your job application at a certain day and time can help your chances of landing the interview. You donât want to catch hiring managers or recruiters when theyâre swamped with emails or after theyâve reviewed many other candidates.

Weâve got you covered. Weâll show you the best possible day and time to submit your resume to get a response. This article also includes some other tips to help your resume stand out from the crowd.

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The Timing For Resume Letters

You need to consider not only how to email resume, but also when. According to researches, the best day for sending your CV is Monday as during this day as you will have 46% more chances to be invited to the interview. Select the time between 6 AM and 10 AM as this period is less common for such activities on Monday. According to statistics, this time brings 89% chances to be hired.

But often the crucial aspect here is a speed. As some openings can be posted in the middle of the week and become very popular immediately. In order not to miss the opportunity to get a job, send your CV as soon as possible and do not wait for Monday. Also, there is often a deadline for sending letters of application, and if you see one, you can try sending your email resume sample on the mentioned day and time.

How To Email Your Resume Professionally

You may think you know how to email a resume to a potential employer. But consider this, if the email with your resume is constantly filtered out or ignored, your chances of being considered for the job are gone.

Employers often receive hundreds of resumes in response to a single ad. Resumes are often sorted by an Applicant Tracking System before they ever reach a human. That’s why it’s important to know how to email your resume in a way that gets it in front of a hiring manager.

There are steps you can take to make your resume email stand out from the rest. In this article, we’ll explore emailing a resume for a job in depth. We’ll look at every aspect of the process, including what to say when emailing a resume and how to properly attach a resume to an email.

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Keep It Short And Simple

Remember that brevity is important when writing your subject line. Most of the text in the subject line gets cut off so ensure the first few words capture attention.

Hubspot recommends keeping the subject line under 50 characters. That way, while scanning the inbox, your receiver pretty much knows what the email is about. Itâs fine to go over this a bit, but ensure you get the important details in the first few words.

You shouldnât put anything in the subject line that sounds like youâre trying to sell something. Avoid soft skill phrases like âdedicatedâ or âpassionate.â This is a major turnoff for hiring managersâ¦and will likely earn your email a one way trip to the trash folder.

You should also be direct. Never leave the hiring manager to wonder what the email is about. If youâre following up on an interview or job application, state it directly.

Subject line examples:

  • âFollowing up on the accounting position â John Doeâ

  • âFollowing up on the interview â Tom Nashâ

Sample Emails To Send With Resume For Job Applications

Emailing a Resume: 12+ Job Application Email Samples

As the key components have been covered when sending a resume and cover letter, you may still wonder what to write in your email. There are numerous ways of elaborating your resume mail format. If you are still wondering what to say when emailing a resume, here are some examples of what to write while sending a resume and cover letter:

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Prepare Yourself Before Writing The Email

Analyze the job posting.

Make sure you have read and re-read all the job posting’s requirements and prepared the relevant documents to the hiring manager’s specifications.

Find out the name of the hiring manager.

If they haven’t provided the name of the hiring manager in the job posting, try contacting the company to find out who to send your resume to, or search for the HR team online.

Sign up for a professional email address.

If you don’t have a professional email account, consider signing up for one with your internet service provider or an online platform like G Suite.

Be sure to select a suitable username, such as or

Formulate an appropriate subject line.

Write an appropriate, concise, eye-catching subject line. Hiring managers get thousands of emails, and you’ll want to make sure yours stands out.

Address the hiring manager by name, if possible.

Addressing the hiring manager by name is a great personal touch, and might convey that you’ve done your research.

Keep your email brief.

Do not include a full cover letter in the body of your email, unless instructed to do so. Simply give the hiring manager enough to want to keep reading.

Convey your enthusiasm for the job.

Without resorting to flattery, convey your enthusiasm for the position and the company. You can do this subtly in the way you express how you plan on adding value. Do your research and suggest ways you can use your skills to the company’s benefit.

Be polite and concise.

Send a test email to yourself.

Your Email Should Be Formal

Whenever you contact a company, be it on the phone or with a letter or an email, it should be formal. When we say formal, it basically means portraying professionalism. Communication skills are valued at all levels of an organization. So it is extremely important to be careful about what you say and how you say it. In a way, you are what you write. Since it is the first test towards getting a job, you need to ensure that you begin in an appropriate way.

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Get A Pro Resume Template

The fastest way to get a professional looking resume that’s sure to make a good first impression is to use a professionally-designed resume template and matching cover letter. With a resume template, the design work is already done. All you need to do is plug in your information and it’s ready to use.

You may wonder where to find a professionally designed resume template and cover letter. At GraphicRiver you’ll find a good selection of professional resume templates or browse through this curated list:

Consider Your Resume Length

How NOT to Email your Resume | CV

Resume length is a controversial subject. Most resume experts agree that a resume should be kept short. Unless you’ve got many years of work experience, one page is probably long enough.

While you may be tempted to list complete details for every position you’ve ever held, keep in mind that most HR professionals decide very quickly whether to move your application forward in the hiring process. It’s in your best interest to edit out any irrelevant details.

For a complete discussion of resume length, read this Envato Tuts+ tutorial:

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Email Body For Sending A Resume: Keep It Crisp Yet Formal

Start off with a formal greeting and address the hiring manager by name .

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this. In the closing paragraph you need to say that youre looking forward to hearing back from them and meeting in person. You may add a captivating call for action but be careful not to sound rude or overly keen.

Yours faithfully or Yours sincerely .

And finally, a professional signature is a must! Remember to include your contact details.


Remember, you want to keep the body of the email short and succinct. Dont go in too much detail otherwise you might loose the hiring managers attention.

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise

Should You Follow Up After Sending In A Resume

Following up on a resume submission is a tricky subject but if done right, it could be the deciding factor in landing an interview. You want to show interest and stand out from the crowd. At the same time, you don’t want to come off as desperate or too pushy.

Thereâs a thin line between interested and desperate, so letâs go over some resume follow-up tips for successfully treading that line.

First, if at all possible, you want to reach out to the potential employer before you submit your resume.

This might give you a chance to express your enthusiasm before they even see your resume, greatly improving your chances of being selected for an interview.

Of course, contacting the employer before submission can be tough, especially in larger companies. Browse the internet for contact information. In addition to the companyâs website, LinkedIn can be a great resource for finding company contact information.

The Elevator Pitch

If you do get them on the phone, use the opportunity to give them a quick run-down of why youâre the best person for the job. Keep it brief an âelevator pitchâ is a commonly-used term for a quick self-summary. Be prepared to quickly pitch yourself before reaching out. In fact, prepare a rough elevator pitch that you will use throughout your job search. Itâs incredibly useful to prepare a few effective seconds of self-promotion.

The Initial Follow-up

This will help you stand out from the crowd and demonstrate resourcefulness and enthusiasm.

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How Far Back In Time Should Your Resume Go

Ah, the good ol job hunt. If youre making a career change soon and plan to dive into the world of applications and interviews, youll need to write or update your resume to include your latest and greatest accomplishments. This might get you wondering how far back in time this information should go. There are multiple factors to consider here, two primary ones being the amount of professional experience you have and the relevancy of that experience to your next desired role. Which of your current and past experiences and skills transfer to your next job?

Use your resume as a strategic tool to help you reach the next step in your professional journey. It does not need to be a detailed summary of everything youve ever done. In fact, a resume that is too lengthy may even cause for some of your most competitive and compelling elements to get lost in the crowd. Highlight the aspects that make you a perfect fit for the position you want!

Once you have 3-5 years of professional experience, you can begin to drop off those earlier college items and focus more on your professional highlights, especially those elements that are relatable to the position you want next. If you received a promotion or title change while working at one company, be sure to update your resume to reflect that growth as well.

Now, fix yourself a fresh mug of coffee or tea and get to updating that resume!


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