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What To Say In An Email With Your Resume

Find The Hiring Managers Contact Details

How NOT to Email your Resume | CV

First, you need to find out who to reach:

Emailing a Resume: How to Find the Hiring Managers Contact Details

  • Start with the company website to find the name and email of the hiring manager.
  • Google Manager, for example Acme Company IT Manager.
  • If all fails, call the company and directly ask for your hiring managers contact details.
  • That doesnt work either? Go to LinkedIn to see if you can find their profile there. Send and invite saying you would like to apply for an open position with their team. Theyll most likely be happy to share their email address and even if not, at least youll no longer be anonymous.
  • Once you get the right contact details, you have the gold opportunity.

    Hi there Carrie!

    When I was a little girl and my mom used to be a subscriber of Cosmo, every month, as soon as she got her copy, Id sit down next to her, marvelling at the pictures on those magical pages. Ever since, Ive dreamed of becoming a member of your team.

    Get this:

    The email you send with your resume might reach the hiring manager in a hurry. Be prepared for that. Make your point clear from the beginning.

    The good example above? This ones going to be saved for later reading.

    The bad one? Already deleted.

    Theres personalized message and then theres creepy oversharing.

    Alright. You got their attention. Now…

    Be Sure To Include A Subject In The Email Message

    The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don’t include one, your message may not even get opened.

    Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.

    Add a subject to the email message before you start writing it. That way, you won’t forget to include it afterward.

    Here’s what to write:

    Subject: Your Name – Job Title

    If the employer requests additional information, like a job ID number, be sure to include that too.

    Next Remember To Attach Your Files

    If youre going to call attention to your attachments, make sure you actually include them. It is easy to let the message distract you and forget this final step. Rather than sending another message apologizing for not sending an attachment the first time, get into the habit of uploading the attachment when you first start the email. This way, you wont have to worry about forgetting to add it before sending it to a hiring manager.

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    Sending As Email Attachments

    • Create your resume and cover letter in a common word processing program such as Microsoft Word, or in RTF , or as a PDF.
    • Make the resume and cover letter separate attachments. Give them names the employer will associate with you once they are downloaded, for example: AustinJaneCvrLtr.doc, not CoverLetter.doc and AustinJaneResume.doc, not Resume.doc
    • Be absolutely certain that your documents are free of viruses. Send them electronically to yourself and to a friend to make sure they’re easy to open, the formatting stays correct, and they’re virus-free.
    • In the Subject line, put the name of the position for which you are applying. In your email message, briefly say why you are writing. Ask the employer to contact you about any trouble opening attachments. For example:

    Dear Mr. Rogers:I am applying for the position of Grant Writer at Friends of the Earth, which I saw posted recently on I’m extremely enthusiastic about this opportunity and believe I am well qualified. My cover letter and resume appear below, and are also attached please let me know if you have any trouble opening the attachments. Thank you for your consideration.

    Sincerely,Jane Austin

    When To Send Your Email Application

    What To Write in an Email When Sending a Resume? (+Samples)

    Theres great research that has all the answers:

    • Mondays are best , Fridays and Saturdays are worst.
    • Still, try to apply within 96 hours after a job gets posted: youll be 8x more likely to get an interview. After that, every day you wait reduces your chances by 28%.
    • The best time? Between 6 and 10 am .

    Read Also: Can I Apply To Multiple Jobs At The Same Company

    Template For An Email To The Hiring Manager:

    Email subject line:

    Email body:

    Dear ,

    My name is and Im applying for your that I heard about from . I have an excellent record of and know that my skills and knowledge would benefit your company.

    Attached, please find my resume and . Should you require anything else, do let me know.

    I look forward to discussing further details about .


    The Best Ways To Say Please Find Attached My Resume

    We have gone over how we are no longer Victorian-era individuals, communicating in hand-written correspondence.

    For a hint on the best way of saying please look at this resume Ive attached, think of how you would it verbally to your current employer, professors, or other professionals in your world.

    If it sounds polite and well-worded when said out loud, then it probably would make an excellent sentence in an email to a stranger.

    Here are some examples:

    • Let me know if you have any questions about my resume attached below

    • I have attached my resume for your review

    • My resume is attached for your consideration

    • My resume is included for your consideration

    • I have included my resume for your review

    • You will find my resume attached below

    • As the attached resume/documents show

    • Please refer to my attached resume for more about

    • The resume Ive attached includes more information about

    • Ive included my resume for your reference

    • To learn more about my involvment/experience with , refer to my attached resume

    Dont these sound a lot more up to date?

    We know you want to make a good impression on employers, and we also know that making sure every detail is perfect can be a daunting task. However, dont make it too hard on yourself.

    Read Also: Should You Include Your Picture On Your Resume

    Resume Via Email Template

    Need to apply for a job by email? Follow this email template as a starting point and be sure to tailor it to suit the job you are applying for, while also following any specific instructions in the job ad.

    Email subject:

    Email body: Dear ,

    Please find attached a copy of my resume and a cover letter for the position at , as advertised on .

    With years experience in and a proven record of , my goal is to leverage my expertise to help succeed in achieving .

    I look forward to hearing from you to discuss this exciting opportunity further.

    If you need any additional details from me, please don’t hesitate to get in touch.

    Yours sincerely,

    Lastly Consider File Size And Format

    How to Email a Resume

    It is important to send files that are small and easy to open, especially for an employer who may access files on a mobile device. To do this, save your large files to an online cloud service that is accessible from anywhere. This makes it easy for anyone with your special link to access these files while saving valuable space.

    If you used Microsoft Word to create your resume, you can also save your file as a PDF to make it easier to open from a device that might not have that program. This also ensures that your fonts and formatting look the same on all devices. Whether or not you use a PDF may also depend on the job listings specific instructions, so be sure to read them over if they ask for a particular file format.

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    Email Body For Sending A Resume

    Were going to be very practical with this, as Im definitely going to show you a sample email for a job application with resume. But before that, lets take a look at the perfect email body for sending a resume.

    The perfect email body for sending resume is a well-structured sneak peek of your entire job application.

    While reading through it, the recruiter should be impressed and left hungry for more thereby leading to the ultimate reaction of wanting to read through the rest of the package with immediate effect.

    Lots of people make the mistake of simply pasting their cover letter as the body of their email, but this is actually very wrong because in most cases, recruiters do not go through the entire cover letter, so imagine that same cover letter in the body of your email, would you read through it if you were your own recruiter?

    Most definitely not I think. Your email resume body is a lot better if left short and interesting.

    Here is the order an email for a job application with resume should follow:

    1. Proficient Content Writer seeks a Content Executive position with ABC Airways.

    2. Dear ,

    3. Please find attached to this email, a copy of my resume and cover letter for the Content Executive Position at ABC Airways.

    5. I look forward to a face to face meeting in order to be able to share my thoughts and ideas on the recently completed German Marketing Campaign and how a higher success rate can be achieved.

    6. Sincerely, .

    7. Attachments.

    Finding The Hiring Manager Or Recruiter’s Email

    The first step before sending a resume email is to ensure that you have the correct email address of the recruiter.

    This email address must be of the hiring manager. Other stakeholders like CEOs, Product Managers, or even the Head of the concerned department, are not directly involved in screening candidates at this stage of the recruitment.

    If you do not have the right email address, you can look up the company’s profile on Google, LinkedIn, the website, or related public platforms. Another option is to call the company’s office reception and ask for the required details.

    This is how most hiring managers id’s look like:

    Quick Tip: In case you still do not have the email address, email your resume to the company’s concerned department. However, you must mention a line about forwarding your mail to the required department. You may close your email with: “Please forward my mail to the concerned department.”

    Also, it is extremely important that your own email id looks professional.

    Ensure that the email id you use to send the resume does not contain any slangs like cool/hot etc. This will make you look insincere in the recruiter’s eyes. So don’t compromise your chances of landing an interview.

    Imagine a recruiter receives two resumes – one sent from and the other from . Which one do you think has a greater chance of getting shortlisted?

    Even if Gym Freak Jim is better qualified for the job, do you think the recruiter will even open his email?

    Also Check: Resume Course Taken

    Include The Pertinent Details

    If instructions on how to apply are not outlined in the job post and you don’t have a referral, then the best email subject lines will include:

    • The reason for your email

    • Position title

    Job inquiry John Smith, 10+ years of experience in IT

    Inquiry Jane Doe, PR Specialist Open to New Opportunities

    HR Operations Manager Looking for Next Position

    Job Inquiry Referred by Jane Doe Joe Smith, HR Specialist

    Who Should I Email My Resume To

    How to Email a Resume [+Sample Email for a Job]

    Generally, you want to target the hiring manager, since that is who makes decisions about who to hire. If you are connected to the hiring manager, perfect! For the rest of us, try to find a way to make the connection.

    Start reaching out to friends, colleagues, fellow alumni, etc. You never know who will know someone that can connect you. Thereâs a great chance that youâll eventually find a connection who can get you the information you need.

    A great resource for finding mutual connections is LinkedIn. Search for your target company on LinkedIn and browse the employee list. More likely than not, youâll see at least a few 2nd-degree connections. That’s an awesome start!

    Send a personalized message to those connections and start the dialogue there.

    We have a different post devoting to asking for a job referral with several templates you can adapt to ask for an introduction. For example:

    Hi Anne,

    Hope all is well with you.

    I am wondering whether you have any contacts with your companyâs hiring personnel, and if you would feel comfortable making an introduction. If you feel that youâre familiar enough with my work history and skills to put me in contact with [hiring manager name}, I would greatly appreciate it.

    Keep it short, simple, and to the point.

    Continue your networking efforts until youâre able to secure a referral or a hiring managerâs email address.

    Recommended Reading: How To Write Email For Sending Resume

    How To Email A Recruiter: Examples Tips Templates

    If youre sending an email to a recruiter, there are some things to know if you want them to respond .

    So after working for almost 5 years as a recruiter, Im going to share how to email a recruiter with email samples, examples of what not to do, and more.

    What well cover:

    • How to cold email a recruiter
    • How to email a recruiter for a job posting you saw online
    • How to email your resume to a recruiter
    • How to respond to a recruiter email after they contacted you
    • How to end an email to a recruiter for best results

    All with proven email templates so you can hit send worry-free.

    Lets get started

    Follow Up In A Fecund Manner:

    If you do not get the reply right away, try to wait for a week at least and then try to contact the potential client. When you follow up do not try to hang on the known information. Try to ask the employer, if you have read the email and what is the opinion about you. Or if they have not, try to invite them for a discussion. This shows to the eagerness that the candidate has towards the job.

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    How To Format An Email Cover Letter

    Wondering how to format your email cover letter? Youre not alone. Once youve written your incredible cover letter providing more information on your expertise and how it relates to the job youre applying for, its vital to format it correctly before sending it to any recruiters. If it isnt formatted correctly, you could be missing out on the job opportunity.

    Regardless of the cover letter template youve chosen, make sure to include these key components when formatting your email cover letter:

    • Write a subject line that includes the position youre applying for
    • Address the company contacts name in the salutation
    • Clearly state what youre hoping to accomplish in the first few sentences
    • Summarize your strengths, skills and experience by connecting them to the job opportunity
    • Use a font thats easy to read
    • Avoid typos in your message by proofreading
    • Include a signature with your contact information
    • Always send a .pdf file rather than a word doc or other format

    Sign Off With A Neat Signature

    What to write in an email when sending a resume | COPY MY PROVEN TEMPLATE

    How your email will finish matters. Greet the recipient, add your first and last name, mobile number, address.

    Regards Adam,

    AddressPersonal website

    Add social media profiles and any other significant online presence, like interviews and public appearances. The best signature doesnt happen overnight, though. Give your mind a day or two before you proceed with your first.

    Read Also: Where To Put Your Gpa On A Resume

    How To Word The Email When Submitting A Resume

    • Greet the person. Hi Karen, or Dear Steve
    • Tell them what job you are applying for and name the attachments. Attached is my resume and cover letter for the Screening Coordinator job at Prylop Films.
    • Name any personal connections to the job. Andrew October said you were hiring and were expecting my resume.
    • Say something about the role, but not too much. Ive been waiting three years for this role to open.
    • Wish them well. I hope you get a lot of great applications.
    • Tell them you are looking forward to hearing from them. Look forward to hearing from you soon.
    • Sign off

    Tips For Attaching Your Resume

    Once you have figured out how to best say your resume is attached, make sure your resume is actually attached. You do not want to have to send a follow-up email explaining that you forgot to attach it.

    Be sure to follow any directions listed on the job posting. If the job posting says to not attach a resume to the email, but rather upload it to the application portal, follow those instructions. If the posting asks for a PDF versus a Microsoft Word document, make sure you convert it beforehand.

    If they ask for a CV, make sure you are attaching a CV and not a resume. There are differences between the two formats.

    And finally, make sure that the attachment has an appropriate file name. Include your full name in the file name, so that its easy for the employer to locate it later.

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    Write An Email Message To Send With Your Resume

    Once you have saved your resume and cover letter and they are ready to send, the next step is to write an email message to send with your documents.

    First, open your email account. Then click on Message at the top left of the screen or click on File, New, Message.

    You can either type your cover letter directly into the email message, copy and paste from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.

    If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.


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