Be Sure To Include A Subject In The Email Message
The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don’t include one, your message may not even get opened.
Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.
Add a subject to the email message before you start writing it. That way, you won’t forget to include it afterward.
Here’s what to write:
Subject: Your Name – Job Title
If the employer requests additional information, like a job ID number, be sure to include that too.
Keep It Short And Simple
Remember that brevity is important when writing your subject line. Most of the text in the subject line gets cut off so ensure the first few words capture attention.
Hubspot recommends keeping the subject line under 50 characters. That way, while scanning the inbox, your receiver pretty much knows what the email is about. Itâs fine to go over this a bit, but ensure you get the important details in the first few words.
You shouldnât put anything in the subject line that sounds like youâre trying to sell something. Avoid soft skill phrases like âdedicatedâ or âpassionate.â This is a major turnoff for hiring managersâ¦and will likely earn your email a one way trip to the trash folder.
You should also be direct. Never leave the hiring manager to wonder what the email is about. If youâre following up on an interview or job application, state it directly.
Subject line examples:
âFollowing up on the accounting position â John Doeâ
âFollowing up on the interview â Tom Nashâ
Sample Email Template :
Thanks for getting in touch! The opportunity sounds interesting. Can we connect on the phone for a few minutes to discuss it in more detail? I usually dont send my resume out without knowing a bit more about the opportunity first.
Im happy to send you my resume right after we talk if it seems like a good potential fit .
The best number to reach me: 555-555-5555
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Conclude With A Proper Signature
Close your message with a professional signature for the reader to reference your name and contact information. This can be simple, like:
First Name Last NameEmail addressPhone number
If you have one, it may also be appropriate to include a link to your personal website.
Related: How to End an Email
Tip #: Request Application Information
Texting is one of the fastest ways to get a response from a candidate. This can be very useful if you need to get some last-minute information for an application. By texting candidates with links to your online forms or enabling them to reply using SMS codes, their responses can even be automatically entered into your applicant tracking system and added to their application.
Using text to automate these information requests can save a huge amount of time spent chasing up candidates and manually entering data. Automating repetitive tasks such as data entry is a major trend in recruitment, aiming to grow even more so in 2020.
Recruitment text message example:
Hi , we have received your initial application and would like to get some more information about your previous experience. Please go to and complete the online form to move your application to the next stage.
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Begin With A Polite Greeting
Whenever you ping an employer on Whatsapp , start your conversation with a polite Hello or Hi
Youre smart you already know that stating upfront that youve applied for their job wont create the best first impression. Instead after saying Hello, go ahead and ask them how theyre doing.
Keep a respectful tone of voice throughout your message.
Is There A Right Time To Send A Cv
Timing matters when sending your CV via email research has shown that applying on Mondays boosts your interview rate by 46 per cent! Submitting your CV between 6 a.m. and 10 a.m., when very few people do it, gives you an 89 per cent boost over your competition!
And remember, first come, first served. You are up to eight times more likely to get an interview if you apply in the first 96 hours that a job is posted.
Make sure the CV you send is up to par. Submit for a free, confidential CV review and we’ll tell you where you stand.
This article was updated in July 2020. It was originally written by Laura Slingo.
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Word Vs Pdf Resume Format For Your Resume
You may be wondering: Do recruiters prefer job seekers send a resume in Word or PDF format? They almost always prefer Word format, and you may have been asked specifically for this format in the past, especially when talking to recruiters from a staffing firm or recruitment agency.
The reason recruiters prefer Word format is: Its easier to edit/change. If theres a change they recommend, they can quickly call you or email you, get your permission to change it, and adjust it themselves.
And, recruiters often put a stamp at the top of your resume before submitting it to the various clients . That way, the hiring manager knows who referred you, so they know who to pay the commission to if youre hired!
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Tips For Emailing A Resume
- Use a professional email address that consists of your first name and last name. If the email address is not available, try mixing up your initial and first and last name.
- Read the instructions given in the job listing and abide by it. The format of the resume and cover letter should be as mentioned in the job listing.
- Read through the job listing to find any information on the name and contact details of the recruiting manager. Send a personalized email to him with your resume and letter.
- Make the subject line of the email very clear, concise, and catchy. Use the job code and the name of the job designation you are applying for in the subject line.
- Address the recruiting manager by his first name instead of using generic terms.
- If there are no instructions regarding the format of the resume and cover letter, send them in PDF format. PDF format is compatible across all systems and operating software.
- Send the cover letter as an attachment instead of sending it as a part of the email body.
- Follow up with the recruiting manager if you have not received any update in 3 days. Do not contact within 3 days as it would make it obvious that you are desperate for a job.
Tip #: Make Messages Personal
Using text messaging as a recruitment tool should not feel any less personal than interacting with candidates in-person or over the phone. Recruitment message templates can save you a huge amount of time when contacting large groups of people, but dont just send a standard template to every candidate.
Personalize each message to discuss each persons skills and the strengths of their application. This helps candidates feel you are taking an interest in them as individuals and shows you actually read their resume and qualifications.
Recruitment text message example:
Hello , I have reviewed your application and think you will be a great candidate for the role due to your previous position as a network engineer at , and would like to arrange an interview at 10 am on Monday. Please reply to this text to confirm or if you have any questions.
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Keep Your Subject Line Focused
You want your subject line to be short and relevant. Youâre not trying to trick people into opening your emailâthat wonât make a good first impression!
Instead, opt for a subject line that easily fits on a phone screen. Hubspot reports that 46% of emails are opened on mobile devices in 2020. That means you have less than 40 characters to earn someoneâs timeâand this trend is expected to continue in 2021.
Send A Test Email Message
Before you click Send, send yourself a test email message to be sure your application is perfect and good to go:
- Attach your resume, then send the message to yourself first to test that the formatting works.
- Open the attachment so you are sure you attached the right file in the correct format, and that it opens correctly.
- Once everything looks good, send it to the employer. If there are issues, update your materials and send another test message to yourself.
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How To Send A Text Message Via Email
Just as you can send an email with a text message, you can also send a text via email. This is helpful when you only have data and not cellular service, which sometimes occurs in cell phone dead zones, or on planes. Here’s how to send a text via email:
Note: Text messages from a number beginning with “10101” were sent from an email address.
Save Your Cover Letter And Resume
When send cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document. The job posting should specify how to send the attachment.
This way, the receiver will get a copy of the resume in the original format. You can either save your cover letter in document format or write it directly in the email message.
If you have word processing software other than Microsoft Word, save your resume as a Word document. File, Save As, should be an option in your program.
Depending on your word processing software, you may be able to File, Print to PDF, to save your documents as a PDF. If not, there are free programs you can use to convert a file to a PDF.
A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file you send.
Use your name as the file name, so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc and janedoecoverletter.doc.
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Sample Emails When Sending A Resume To An Employer
Co-founder & Head of Marketing at Kickresume
Have you found a job posting that asks you to submit your resume via email? Or maybe youve decided to approach your dream company directly. If so, youre probably asking yourself right now what to write in an email when sending my resume so I will stand out?
Sometimes employers provide clear instructions on what the email format should include. If thats the case, follow the employers directions closely.
But if you cant find any instructions, dont worry you can follow the best practices described in this article!
What Is The Proper Format For Submitting A Resume Via E
Employment agencies and career experts sometimes describe e-mail as one of the easiest and simplest ways to apply for jobs. However, your job search efforts can turn out to be for nothing if hiring employers don’t receive or have trouble opening your resume attachment. How you compose e-mail messages and create resume documents can make them incompatible with some companies’ e-mail client setups. A proper format does exist for sending resumes, and it is in line with the overall theme of being uncomplicated.
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Example Subject Lines For Resume Emails
Consider subject line for resume email examples such as these for job posting applications:
- Social Media blogger Job #135 Jane Smith
- Job #345 Referred by Sharon Rey
- Merchandising expert 15 years experience Nick Brown
- Job inquiry Steven Sloan
- Job posting #876: Communications Manager
- Resume Medical Records Coordinator
Sending As Email Attachments
- Create your resume and cover letter in a common word processing program such as Microsoft Word, or in RTF , or as a PDF.
- Make the resume and cover letter separate attachments. Give them names the employer will associate with you once they are downloaded, for example: AustinJaneCvrLtr.doc, not CoverLetter.doc and AustinJaneResume.doc, not Resume.doc
- Be absolutely certain that your documents are free of viruses. Send them electronically to yourself and to a friend to make sure they’re easy to open, the formatting stays correct, and they’re virus-free.
- In the Subject line, put the name of the position for which you are applying. In your email message, briefly say why you are writing. Ask the employer to contact you about any trouble opening attachments. For example:
Dear Mr. Rogers:I am applying for the position of Grant Writer at Friends of the Earth, which I saw posted recently on Idealist.org. I’m extremely enthusiastic about this opportunity and believe I am well qualified. My cover letter and resume appear below, and are also attached please let me know if you have any trouble opening the attachments. Thank you for your consideration.
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Use A Professional Email Address
Not having a professional email is one of the worst mistakes you can make as a job seeker. Hiring managers and recruiters will usually reject an email if it sounds unprofessional. Emails like âKnicksfan11â or âMichaelB229283â will not be taken seriously.
Your email should be a combination of your first and last name or your name and the job title youâre after. Having a few numbers in your email is fine, but too many will make you look like a bot. Be careful with using numbers that allude to your age or location .
Just like your professional email address should stick to basic information like your name, job, or possibly your general location.
Here are examples of acceptable emails:
Newer email servers like Gmail come across as more professional than AOL, but your focus should be on the first part of your email address. Custom domains are another option for further personalization!
What Is A Cover Letter
A cover letter is a written document commonly submitted with a job application outlining the applicant’s credentials and interest in the open position. Since a cover letter is often one of only two documents sent to a potential employer, a well- or poorly-written letter can impact whether the applicant is called for an interview.
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How To Respond To A Recruiter Email If They Contact You First
If a recruiter contacts you, then its best to carefully read their email first, and respond with the information theyve asked for. If they tell you that they have an opportunity that may fit your skillset and theyd like to look at your resume, then you can respond with your resume right away. However, if youre not comfortable doing this yet, you can ask for more information about the opportunity.
If they ask whether youre interested in speaking and you do want to talk, then reply and say, yes, but also provide some times that youre available to talk, and the best number to reach you.
This avoids back-and-forth and will impress the recruiter. Every employer loves someone with great communication skills, so this is a good way to show it from the very first message!