How To Email A Resume To A Potential Employer: Best Guide
When employment season starts, there will be a large influx of emails requesting jobs from job seekers. Most of them do not make it through the final cut because, many of these emails do not follow the standard procedure of a business email containing a resume from a potential job seeker.
Candidates also try to make sure that they strictly follow the etiquette in sending such emails. Such emails are one of the most helpful ways in which you can get a job.
Be Clear On The Subject Line
At times, it can be tempting to try and stand out with your subject line, submitting something quirky or clickbaity to get the hiring managers attention. However, youre better off being clear about your intentions and leaving your subject line simple and concise.
If youre submitting your resume for a current vacancy, use something simple like, Application for Open Position . If you have the precise job title or position ID number, feel free to add those. Otherwise, resist the urge to embellish.
If you are cold emailing, make your subject line a compelling value proposition that doesnt have an overtly salesy tone.
Subject Line For Resume Email
The second step to submitting a resume online is to have a powerful resume email subject line.
The recruiter has a lot of applications that they have to go through daily. To make your resume email stand out, you must include a subject line that catches their attention.
Your subject line for the resume email should make the recruiter want to read the rest of the email.
The subject should contain the job role you are applying for. It is awe-inspiring if you can include your highest achievement in the subject line, but don’t try to force it.
If you are not applying for any post but only dropping your mail for future prospects, you can mention the field instead of the job profile.
Quick Tip: If anyone has recommended you, it is best if you mention it in your subject line.
The recruiter may notice it, and you get preference over other candidates!
A perfect example of a powerful resume email subject line could be:
Senior Management Professional Seeking AVP Role at ABC Ltd.
You can make the subject line of your resume email more powerful by including power verbs. Have a look at some of the best power verbs for resumes.
Also Check: Is Two Page Resume Okay
Emailing A Resume To Recruiter: 2021 How To Guide
Are you wondering how to email a resume to recruiter?
Emails are the new age letters.
Emailing a resume is like posting a letter. Or is it?
In this post, we will delve deep into how to email a resume, with samples, for applying to various jobs. After going through this guide, you will know precisely what to write in an email when sending a resume to recruiters.
In case you want the summary, here it is:
- Find the email id of the recruiter/hiring manager
- Write a crisp resume email subject line to capture the attention
- Introduce yourself at the beginning of the resume email body
- Follow it up by concisely mentioning the value you bring to the company
- End the resume email body by asking for a suitable interview/meeting time
- Create a professional signature with all your relevant contact details
- Attach all relevant documents, including resume and cover letter
- Test run the email to see if everything is in order
Once you are sure that your email is ready, make sure to check the following points:
In this blog, you will learn the following topics:
You can build a resume by using our professional resume templates on our Online Resume Builder.
You can also write a professional cover letter and attach it with the email to recruiter.
If It Is Possible Show The Work That You Have Done In The Past:
You are more likely to get a reply from your potential customer, if they know that you are very much passionate and serious about your work. The best method to show your sincerity is through showing your portfolio.
Your portfolio should contain all the necessary works and projects that you have done in the past that can impress your employer. You can also add links to your websites or of websites like your LinkedIn account where they could see your skills and knowledge. These are great additions that you include in your email.
Also Check: When Will Corvette Plant Tours Resume
When Casual Causes Concerns
A hastily written, informal message like the one in the example atop this page, may cause employers to see you as amateurish or lazy. If you dont even take time to present yourself in your best light within your job application, they might mutter to themselves, and you force us to do extra work by having to guess about which job youre even applying for, they say with clenched teeth, then what can we realistically expect once we bring you aboard?
Luckily it doesnt take much to submit a better version of your message.
Excellent Email Examples For Job Hunters
There’s a free tool that can help all job hunters give their careers an important boost: email.
While unemployment is currently low, competition is always tougher at top companies and for any role considered a “dream job.” Getting into the inbox of the right people can help you create important relationships and stand out among a sea of talented applicants.
Furthermore, some of the most successful leaders and entrepreneurs have proven that the right emails can yield some surprising results.
Twitter and Square CEO Jack Dorsey once cold emailed a dispatch company in New York as a college student in Missouri. He found a bug in the company’s web site and also mentioned he wrote software. The CEO wound up talking to Dorsey and eventually offering him a programming job, according to a 2011 article in Vanity Fair.
Emails can also expand networks and get important conversations started. Birchbox CEO Katia Beauchamp had no experience in tech or beauty before launching her startup in 2010. “I cold-emailed every CEO of the beauty industry you can imagine,”Beauchamp said in 2017. “And it worked.”
Emails that get results have key features, according to Beauchamp. They have compelling subject lines, a simple message and ask for favors that are hard to say “no” to.
Those basics, coupled with these expert-approved templates for some of the most common situations, can ensure you’re writing job hunting emails that get opened.
Read Also: How To List Poster Presentation On Resume
Attaching Files Resume And Cover Letter
This should go without saying but, dont forget to attach your resume to the email!
Consider whether its relevant to also attach your cover letter. When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.
Avoid naming the attachments generically or randomly. Names like fghjvh.pdf orresume2.pdf can make it hard for the hiring manager to find these documents later.Name your attachments in a way that makes them easy to find Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as PDFs, since its a universally accepted file format, its easy to open and will not distort the formatting of your documents.
Keep in mind that files should not be larger than 10MB. Otherwise they might be considered suspicious.
- Resume and cover letter need to be sent as attachments
- Name your attachments in a way that makes them easy to find
- Save documents in the PDF format
- Files should not be larger than 10MB.
Here’s How To Write An Email To A Potential Employer
It’s not as intimidating as it seems.
On the one hand, you want to make your message and application stand out from the others they’re receiving. But you definitely don’t want to be too gimmicky or unprofessional.
We consulted Amanda Augustine, career advice expert for TopResume, about how to send a clear and compelling message to a company you’re dying to work for. Read on for seven tips that will get you one step closer to your dream job.
Recommended Reading: How To List Courses On Resume
How To Email A Resume To Get A Job
Heres the deal
Emailing a resume to the hiring manager rather than applying through online forms on job boards can put you in front of most of your competition.
There are two reasons for this:
- An email with a resume feels personal. Hiring managers are tired of reviewing those hundreds of identical online applications.
- It lets you escape the Applicant Tracking Software trapinstead of getting scanned by robots beforehand, your resume is delivered directly to a human being.
Follow these resume emailing steps:
How To Attach A Resume With Ms Outlook
Here’s how to email cover letter and resume in MS Outlook:
1. Click the New Email button in the upper left corner to start a new email.
2. Type the email, including the recipient’s email address and subject line.
3. Click the Attach File icon on the top of the screen.
4. Click the Browse this PC option and navigate to where you’ve got your resume file stored.
5. Click the Open button at the bottom of the Insert File screen. The resume is attached to the email.
6. Click the Send button in the top left of your message to send it.
Learn more about whether Gmail or Outlook is better to use:
Recommended Reading: How To Put References In Resume
Sending In The Body Of The Email
- Paste your cover letter a couple of spaces below your brief introduction. Set it up in Business Style, with everything justified to the left.
- A couple of spaces below the cover letter, paste in your resume.
- Your resume needs to be reformatted to send it in the body of an email message. Justify everything to the left do not try to center text. Do not use bold, italics, underlining, bullets, fancy fonts, colored text, multiple columns. To highlight text, use such means as spacing, all capital letters , asterisks , plus signs , dashes.
- Send the email to yourself and a friend, to check for problems before sending the letter to an employer.
Whenever You Email Your Cv Keep The Following General Guidelines In Mind:
- To be on the safe side, always assume that any email you send will get forwarded to the appropriate decision-makers.
- Remember that anything that you put in writing can help demonstrate your professionalism and further make your case or it can work against you!
- Assume that any written communication until you have an offer in hand will be used as part of the evaluation process.
- Always attach your CV in PDF format. A PDF file will ensure that your formatting remains consistent and that your content isnt accidentally modified.
- Keep your emails short and to the point. While you want to provide a brief overview of why you are a good fit, an email is not the appropriate outlet for a full-fledged cover letter.
If you are responding to a job posting that requires you to submit your CV via email
I am writing to express my interest in the with , which I learned about through .
Based on my experience as , I believe that I would be a strong contributor to your team.
In particular, I am interested in joining because .
Please see my attached CV for more detail regarding my background and let me know if you have any questions.
Thank you for your consideration, and I look forward to hearing from you regarding potential next steps.
If you are sending your CV to a recruiter who contacted you on LinkedIn, someone you met at a networking event or a personal contact
Subject Line: CV
It was nice speaking with you !
Read Also: How To Put On Resume Reason For Leaving
How To Write A Follow
Brianna Gilmartin / The Balance
If you’ve sent your resume and cover letter to an employer and haven’t heard back, consider sending a follow-up email to check on the status of your application. You can also follow up with an email if you don’t hear back after a job interview.
Unfortunately, employers don’t always keep applicants informed about the status of their application, so you may need to reach out to determine your status.
If it’s done strategically, following up can be a great way to reinforce why you are qualified for the job, and can even get your application a closer look.
If you have, or can find, the email address of a contact at the company, an email is a quick, easy, and efficient way to reach out to the employer to check on your application. A mailed letter might take too long: an employer might make a hiring decision in that time.
A phone call is another option, but you may not be able to get contact information for the hiring manager. However you choose to reach out, make sure you are polished, professional, and polite.
Know About The Person That You Are Sending The Email To:
Always research about the company that you are emailing to. Try to know about the person whom you are sending the cold email and know about their positions, their designations and their educational qualifications. This will create a good impression when the employer is reading your email. Moreover, if you have anything common with the employer, also highlight that connection in the email.
Recommended Reading: How To Insert A Line In Word For Resume
How To Send An Email Cover Letter
- Save your cover letter in an easy-to-read format such as a .pdf or .doc/.docx.
- Write an informative, concise subject line such as Greg Washington Accounting Associate Cover Letter.
- Use a professional, neutral greeting like, Dear Hiring Manager or Dear Stacy Small,
- Follow the employers instructions to decide how to attach your file.
Today, including a cover letter as an attachment is the normwhether as part of an online job application or in an email. Cover letter emails highlight your accomplishments and motivate the hiring manager to read your resume and set up an interview.
1. Date and contact information2. Salutation or greeting5. Closing paragraph6. Letter ending and signature
Below, we offer advice on the best ways to prepare an email cover letter, the important steps you should take before sending it, and an example cover letter.
S For Email A Resume As Your Attachment:
1. Make your cover letter and the format of your email as that of the format prescribed by the employer. Make sure that the resume and the cover letter, both are attached separately. Also, you should need to name these attachments in such a way that it is easily distinguishable by the employer after they download the attachments. Make sure your email does not have any kind of virus.
2. Write the name of the position that you are applying as the subject of the email to be send. Also, in the email, try to specify the reason for which you have applied the job and also the reason for sending the mail. Moreover, try to include your contact info within the email so that the employer can contact you if they have some trouble in opening the document.
Read Also: Indeed Add Resume
What Even Emails Have To Be Formal
During your job search and afterward as well, once youre re-employed sending proper emails is vital for your career. All levels of an organization value communication skills. Dont be misunderstood. Make sure you convey information in ways that represent a positive image of you to others.
In the world of work, quite often, you are what you write. This is nowhere more true than when submitting your resume and cover letter for consideration. Every impression counts. Your emailed message may be the very first thing a potential employer sees from you.
How To Send Your Cover Letter Via Email
When applying for a job via email, you can copy and paste your cover letter into the email message or write your cover letter directly into the body of an email message.
If the job posting doesn’t specify how to send it, you can also choose to send your cover letter as an attachment. If you do so, use the same format as your resume . Also use the same naming convention as you did for your resume, e.g., janedoecoverletter.doc.
Be sure to read the directions on the job application carefully: sometimes companies want all your materials sent as one PDF or Word document, and other times they want separate attachments for each document.
You May Like: How Many References Should You Include In Your Resume
Proper Email Etiquette For Contacting A Potential Employer
When you email a potential employer, having proper etiquette is essential. After all, you only get one chance to make a good first impression, and a single misstep can harm your chances of landing a job with the company.
However, even though the stakes are high, that doesnt mean writing a clear, compelling and respectful email is hard. If you want to use proper email etiquette when reaching out to a potential employer, heres what you need to do.
Mastering The Intro Email To A Prospective Employer
Its spring semester, senior year. Or maybe youre a seasoned professional whos looking for a change. Either way, the pressure is on: its time for you to reach out to potential employers.
While there are plenty of tips out there on when to reach out and how often, I want to focus today on the very first email you send to a prospective employer.
As CEO of Brolik, a digital marketing agency, I will flag a candidate and grant an interview often based solely on the first email I receive from them .
The first email could be your only chance to make an impression on a potential employer, and it can showcase your strong research, communication, and writing skills all in one shot if you do it right.
That first email can either open up doors, or, conversely get you archived in someones inbox, never to be looked at again.
So, before you send that intro email to a potential employer, let me share some advice:
Do Your Homework
Find out how the company was founded, the problem it is trying to solve, what the company is passionate about, and who the companys clients are. Be sure to dig deep and really find some fun facts. Dont force anything, but your email should somehow show in a clever and casual way that you know the company. The person reading it should feel like they arent just 1 of 100 you are sending a resume to.
Focus on the Company
Let the Employer Know That You Want to Be Where They Are
Be Unique But Not Too Unique
Write Well and Proofread
You May Like: How To Put Master’s Degree In Progress On Resume