How To Email A Resume To Someone You’ve Never Talked To: 2 Tips
Our final two tips are for job seekers who want to email people they’ve never been in contact with. This is a totally different ball game than the situation from the first part of this post.
Instead of shooting off your resume into the abyss and competing with hundreds of other applicants, you need to do a little research and email the hiring manager directly. There are a ton of benefits to this, but the big ones are less competition and the possibility to interview for a job before it’s posted.
Of course, this approach is a lot more difficult. It requires research and grit to find the relevant email addresses that youâre going to need to be successful. However, itâs totally doable. And if you do it right, youâll have a leg up on the competition.
How Do You Email A Resume And Cover Letter
Add a topic before you begin drafting the email message. You won’t forget to incorporate it later if you do it this way. Once you’ve saved your resume and cover letter and are ready to submit them, create an email message to accompany your materials. First, create an email account. Then, use your email program to send out your message from the address associated with this account.
You should receive notification that your application has been received. If not, check your spam folder. There may be some delay before you receive response as each company decides how they want to proceed. Some may choose to review your information quickly and get back to you while others may need more time.
It’s important to remember that resumes don’t always get reviewed by everyone involved in hiring decisions, so make sure to include a brief note asking whether your resume was reviewed or not. Also, follow up within one or two days after sending of apply directly via email to make sure that your application hasn’t been lost in the shuffle.
Here are some tips for making the best impression: be professional but not boring. Include a personal statement about yourself. Tell her why you’re interested in this position. What makes you different from other candidates? What can you bring to the table?
Be sure to write a follow-up email after you have sent your application.
About Article Author
Always Make Sure You Add Some Customization To The Email
Never cut & paste a generic email that youre sending to every company. Thats not going to impress the hiring manager or get you a job offer.
Youll be much better off if you mention their specific job title, company name, or both. And talk about why you though to apply for the job and why its worth their time to talk to you! .
Youll also notice that the job applicant email above contains your LinkedIn profile.
If you dont have any information on your LinkedIn profile yet, Id highly suggest filling it out! Hiring managers often look you up even if you dont provide it.
Choose a clear subject line, too, like Senior Support Technician Application. This will boost the chances that your email gets opened.
How Do You Format A Resume
How to Make a Resume Step by step
Change The Body Of Your Email To Be More Compelling
The body of the email must be detailed. Explain who you are, why you are emailing and why you want to work for the company. Attach your resume and don’t forget to indicate that you have attached your resume!
This time, instead of directly asking for a job opportunity, tread lightly. Ask for a conversation instead. See if you can get a good idea of what the company is looking for.
Most importantly, express a deep interest in the company. Your goal is to put your name on the hiring managerâs mind. That way, when an opportunity opens up, youâll be at the top of the list of candidates.
Sometimes, it can be months before a new position opens up. Keep in touch with the hiring manager. Send out friendly emails every month or so. These emails should be light. Include a relevant news story, a congratulatory message or something similar.
These 7 awesome tips for emailing your resume will help you stand out from the crowd. Remember to be focused and polite, and be clear about what you’re asking for.
Don’t Miss: Putting Languages On Resume
How Is This Different From Emailing About A Job Listing
Since you haven’t been invited to email this person by a job listing, it’s important to adjust your email strategy. Otherwise, you come off as overconfident or presumptuous, which won’t inspire a hiring manager to do you any favors.
Most of the tips above remain important places to focus on in your email. To quickly review, that includes:
Using a professional email address
Ensuring your resume and cover letter file names include your name
Writing an effective subject line
Writing a good email body
The first two should remain identical to those in the standard job application. Itâs the subject line and email body that need to be a little different when you don’t have any relationship with the recipient.
Write Something Useful For The Body Of The Email
Youâve taken care of all the technicalities, now itâs time to write the body of the email.
Itâs easy to shrug off this part of the process. After all, you already attached a cover letter. What more do you have to write?
Well, you want to stand out. Your email will NOT stand out even if the rest of your email is formatted perfectly and the body says something like:
Do not write this:
My resume and cover letter are attached for your review. Looking forward to your reply.
The above email body is way too generic. It will not make your email pop or help the hiring manager remember you. More likely, it will put you in the same pile as the rest of the candidates with bland emails.
Remember, communication skills are highly valued across all industries. You want to demonstrate your adeptness at communication at every given chance.You can keep it short and simple, just donât forgo formal language.
Here is a great example of a formal resume email body from Monster:
Instead, try this:
I am very interested in applying for the Graphic Designer position. My qualifications and experience match your specifications almost exactly.
Please take a moment to review my attached Application Documents:
â Up-To-Date Resume
â Customized Cover Letter
It would be a sincere pleasure to hear back from you soon to discuss this exciting opportunity.
CsuiteAssistants provided a very good example:
Recommended Reading: What To Say When Sending A Resume
Write A Brief Clear Subject Line
Follow any subject line formatting instructions that are given in the job description. If none are given, write a concise subject line that will let the recipient know exactly what the email is about. Here are a few examples of subject lines:
Resume Job Title Your NameResume: Your Name for Job TitleYour Name Resume: Job Title
Dont State The Obvious
Obviously, youre interested in the Virtual Assistantposition, and obviously, because of that fact, you are attaching your resume,and obviously, we will review it Obviously, it was sent by you with five periods, your first name, last name and an emoticon, you know, just for good measure.
Try this: Why are you interested in the position? Whatinteresting information can a hiring manager learn about your resume Sign off from youremail professionally. Include your first name and last name. Emoticons are for texting, not for trying to get a job.
Don’t Miss: How To Email A Resume To A Recruiter
Start By Following Any Given Instructions
The first thing you should do before sending your resume is to carefully read the job posting for any instructions on how the employer would like you to apply. If the job description asks you to email a resume, the employer may also include information about the email address you should send to, the subject line formatting, questions they want you to answer in the body of the email, file name and more.
Follow these instructions carefullyif you dont, you could risk having your application overlooked. Often, employers may ask you to follow instructions so they can see and respond to the email, others may be testing that you will read and complete the instructions properly.
If they dont have any instructions, keep your email professional, simple and easy to find with the following steps:
Attach Your Cover Letter
There are two ways to include your cover letter in your application email:
If you choose to attach your cover letter to the email, either attach it as a PDF or DOCX .
Next, give the file a clear name. Include your name, what the document is, and the job title. For example:
Don’t Miss: Microsoft Office 2010 Resume Template
Can I Send A Cv Instead Of A Resume
Although CVs and resumes share many similarities, they should not be used interchangeably. It is best to avoid using a CV when a resume will do, especially when applying for an entry-level position. Most employers are familiar with resumes and expect all entry-level candidates to submit a single-page resume.
Resume Via Email Template
Need to apply for a job by email? Follow this email template as a starting point and be sure to tailor it to suit the job you are applying for, while also following any specific instructions in the job ad.
Email body: Dear ,
Please find attached a copy of my resume and a cover letter for the position at , as advertised on .
With years experience in and a proven record of , my goal is to leverage my expertise to help succeed in achieving .
I look forward to hearing from you to discuss this exciting opportunity further.
If you need any additional details from me, please don’t hesitate to get in touch.
Also Check: How To Put Poster Presentation On Resume
Keep It Short And Simple
Remember that brevity is important when writing your subject line. Most of the text in the subject line gets cut off so ensure the first few words capture attention.
Hubspot recommends keeping the subject line under 50 characters. That way, while scanning the inbox, your receiver pretty much knows what the email is about. Itâs fine to go over this a bit, but ensure you get the important details in the first few words.
You shouldnât put anything in the subject line that sounds like youâre trying to sell something. Avoid soft skill phrases like âdedicatedâ or âpassionate.â This is a major turnoff for hiring managersâ¦and will likely earn your email a one way trip to the trash folder.
You should also be direct. Never leave the hiring manager to wonder what the email is about. If youâre following up on an interview or job application, state it directly.
Subject line examples:
âFollowing up on the accounting position â John Doeâ
âFollowing up on the interview â Tom Nashâ
How Do You Send A Reference On A Resume
Tip to Write an Email to Send Resume with Reference
Don’t Miss: Listing Projects On Resume
What Shouldn’t I Include In A Professional Email
Remember to always be polite and respectful in your professional correspondence. Refrain from using the following:
- Informal greetings or familiar language.
- All capital letters or all lowercase.
- Incorrect grammar and spelling.
- Acronyms used in text messages, like LOL.
- Sensitive information that should be discussed in person.
How To Email A Resume
While it is most common for employers to accept resumes through online job applications, some job postings may include a requirement to submit your resume via email. If this is the case, whats the best way to email your resume for success? The key is to read the job posting carefully. You will want to follow any instructions the employer gives you on emailing your resume. Below are tips on how to follow the instructions and other guidance on sending a professional email.
c. Description of role and achievement
Read Also: Ged On A Resume
Write An Email Message To Send With Your Cv
If the employer has asked you to attach your CV and cover letter, the body of the email shouldn’t duplicate your CV. In this case, only write what’s relevant and keep your email brief, reiterating who you are, the job you’re applying for and why, what value you’d add to the company, and, importantly, that your CV and cover letter are attached for review.
If the prospective employer has only requested a CV as an attachment, then treat the body of the email as your cover letter . If you have already written a cover letter, paste it into the email.
Finish with a call to action. For example, end the email by saying you’re eager to meet in person to discuss how you can contribute to your prospective employer’s success, suggesting your availability for a screening call or interview.
Take the time to carefully proofread the message before you send it.
Email Body For Sending Email To A Recruiter
In step three, we will explore how to write the resume email body section.
When sending your resume to a recruiter, the email body is where you really make the greatest impression and can put your case forward effectively.
Some basic things to keep in mind while writing a resume email body are:
1. Keep the Body of the Resume Email Short and Simple
Keep your resume email body short and crisp to save the recruiter’s time. It is always better if you get straight to the point. Be concise and do not use difficult words or technical jargon in your resume mail.
Be sure to specify who you are, why you are contacting the organization, and what value you would add to the organization. It separates you from the rat race and makes you a priority for the recruiter.
Once you edit the email body, you must proofread the entire document before sending it.
Quick tip: Always run it through a spell check!
2. Avoid Any Formatting in the Resume Email Text
If you want your email to be read, it is advisable to remove all the formatting.
Remove any colors, keep the font style basic, and maintain the texts overall readability.
Do not use HTML or other formatting options as you do not know which email client is being used by the recruiter.
However, you must take care of capitalization, highlighting & subheadings in your resume.
Quick tip: If the format has been specified in the job description, you should religiously follow it while writing the resume email.
Also Check: Relevant Coursework Resume
What Even Emails Have To Be Formal
During your job search and afterward as well, once youre re-employed sending proper emails is vital for your career. All levels of an organization value communication skills. Dont be misunderstood. Make sure you convey information in ways that represent a positive image of you to others.
In the world of work, quite often, you are what you write. This is nowhere more true than when submitting your resume and cover letter for consideration. Every impression counts. Your emailed message may be the very first thing a potential employer sees from you.
Additional Tips For Emailing Your Resume
Besides the question of what to write in an email when sending a resume, you as a candidate may be worried about one more thing: how to contact the hiring manager. You may have heard of 6 degrees of separation. This means that you are separated from the President of the United States, Elon Musk and Victoria Beckham by only 6 other people. This is where the network of business contacts is very important. You may not know the hiring manager, but someone you know knows him. Write a message to your friends, former colleagues, your college graduates. Perhaps they will be able to tell you the right people to contact.
It also happens that your contact base is very modest, or you dont use social networks at all. Then take up an investigation that will help you find the necessary recruiter. Maybe his or her business environment or someone from the staff who is at least somehow connected with the consideration of a vacant position. Having found the companys website, you can find the name of the necessary manager, as well as the contacts. In addition, some applications, such as LinkedIn, can generate the email address of the person you are interested in.
Now you can say that you know what to say when emailing a resume and what tricks to use for making your covering message more attractive for HR-manager. Job search is almost always a great competition. That is why it is important to implement all possible elements in this process.
Also Check: 16 Year Old Resume