Resume For Executive Assistant

Document Your Executive Assistant Experience

For this part of your executive assistant resume, youll be tasked with presenting your experience in a way that details your abilities, highlights your capabilities, and underscores your skillset.

Be sure to emphasize the specific systems you are expert in, which tasks you mastered, and any accomplishments, such as setting up a particular system that saved the company money or streamlining a specific process that saved time.

Of course, list most recent job first, and use bullet points to describe your experience under each employer.

Right

• Provided high level support to two senior executives
• Managed chief itineraries and meeting agendas
• Scheduled interior and client meetings, completed and distributed minutes of meetings
• Organized travel arrangements
• Set up and maintained data management systems
• Generated and managed list of 400+ client contacts
• Implemented time saving system for producing and finalizing expense reports, saving the company $11,000 annually

Wrong

• Maintained client list
• Formulated all interdepartmental correspondence

The first portrays you as an employee who can take on Herculean tasks, while the latter hardly puts you in the bantam weight class.

But what if I have no executive assistant experience, you ask?

Well, the experience you DO have might be closer than you think. Ever managed or assisted in the management of a project, no matter how small? Then youve assisted someone, be it an CEO, assistant manager, department headanyone, really.

Executive Assistant Resume Tips

Its not easy to excel as an executive assistant. The role demands a high level of emotional intelligence, the knowhow to wear many different hats, and the ability to maintain your composure in high-stress situations. In addition, busy executives often need their assistants to quickly understand them and their working styles on a deeply personal level, picking up on subtle body language and unspoken cues that many others would completely overlook.However, once you figure out the nuances of the individual you support and grow familiar with the industry they operate in, you become an indispensable part of their workflow. It can be extremely rewarding to find a good match between an executive and an assistant, and many executives will even take a stellar executive assistant along with them if they switch companies. Want to find your dream executive assistant role? Follow these curated tips for executive assistant resumes:

Create a tailored skill pool

Get creative with your bullet points

Use strong action verbs to showcase relevant skills

Executive Assistant Education Cv Example

There is a significant amount of discipline involved in achieving solid academic results, and some employers may have minimum educational requirements that should be reflected on your CV. While a track record of experience is important, the mix of education and training will still be a consideration if there are a number of similar candidates. The same goes for on-the-job training. Executive assistants need to show that they are on top of the latest technology and social media innovations. They are increasingly expected to do things like running an executives social media profiles, so industry-leading training in this area would be a great thing to include if possible.

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Executive Assistant Salary: How Much Money Does An Executive Assistant Make

The following websites have quoted the following figures for an executive assistant salary:

• Glassdoor: $41.4 k 81.7k / year
• Payscale: $37.5k 77.1k / year
• Salary.com: $51.6k 81.4k / year*

An executive assistant salary varies according to the job experience and expertise of the professional. The size of the company and skills of the executive assistant also dictates how much an executive assistant makes.

Executive Assistant Resume Format

You cannot state as part of your executive assistant resume skills that you are organized and detail-orientedtwo important abilities for any executive assistantand then submit a resume to a hiring manager that is unorganized and improperly formatted.

According to Ladder Inc.s 2018 Eye-Tracking Study, recruiters spend only 7.4 seconds skimming a resume. Your format is what they are going to notice first, so its imperative that you get it right.

Your very first administrator decision should be: I am going to format my resume correctly! Youre assured to get your executive assistant resume format down right when you use our easy and free resume templates.

Simple always works best, so go for a simple layout, bold heading titles, and bulleted resume personal assistant skills, achievements, and accomplishments.

A professional summary or career objective, reverse-chronological work history, education, and skills are crucial details that should be prioritized on your executive assistant resume.

Formatting your best executive assistant resume is simply the first step in taking that seat outside any company CEOs office.

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Focus On Customer Service

While working as an executive assistant isnt a customer service job in the same way as food service or retail, succeeding as an executive assistant means creating relationships and serving others. Some assistants support a specific person, such as a CEO, and others support a whole department, such as the corporate finance team. The fact remains that being a good assistant means determining needs and rising to meet them.

Demonstrating an excellence in customer service, even for those with limited experience as an administrative assistant, can indicate the ability to meet the demands of others. While working in retail, for example, is a different skill set, serving the needs of customers and other associates can be comparable to supporting an executive and their team.

Example #1

Good

Provide comprehensive support to all members of the accounting department, including assisting individual team members to print presentations, store documents, obtain office resources and organize small group meetings

Support the needs of all members of the accounting team, including the SVP and other high ranking staff members

Example #2

Good

Acted as part-time floor manager, partnering with associates to manage the availability of inventory, resolve customer conflicts and provide the highest possible level of service for shoppers

Served as part-time floor manager, keeping the retail associate team running smoothly

Executive Assistant Resume Examples & Guide For 2022

As an executive assistant, youre used to dealing with high expectations from your boss. Staying organized, problem-solving and resume writing are your specialties

OK, that last one probably caught you off guard. After all, youre reading this article because you could use a bit of help with your executive assistant resume.

Well, youve come to the right place. Were going to walk you through the entire process of creating an outstanding executive assistant resume.

• A recruiter-approved executive assistant resume example
• Advice on what to include in your executive assistant resume
• How to make your executive assistant resume stand out

To start, heres some inspiration:

An executive assistant resume example, created with our very own resume builder, thats been approved by recruiters.

Now, read on to learn how to create a resume that looks as amazing than the one above!

Looking for a resume example for a different position? We’ve got you covered:

Also Check: How To Upload Your Resume Online

Action Verbs For Executive Assistant Resumes

Executive assistants are masters of reading between the lines and understanding the unspoken needs of their executive. They must be versatile and quick to anticipate potential problems, and smoothly juggle the often chaotic schedule of high-level individuals. When writing your resume, its important to emphasize these types of skills with strong action verbs. For example, use words like oversaw, organized, or planned to highlight your ability to smoothly and efficiently handle a variety of tasks. It can be helpful to review the job description and see what types of action verbs they use. However, dont copy every single one– try to be creative and find words with similar meanings to tailor your resume to the job.

For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points, how to quantify your resume and resume accomplishments.

What Does A Ceo Look For In An Executive Assistant

CEOs want to work with top executives in their field of business.

As a potential executive assistant that might be going into a meeting with the company CEO, youll have to possess a similar amount of understanding and expertise in the field. So demonstrate in your resume and cover letter that you have an in-depth understanding of their business sector.

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Choose A Resume Format

There are three main types of resume formats, reverse chronological, functional, and combination. The functional resume focuses on your skills rather than professional experience. This is helpful is you have little experience, if there are gaps in your work history, or when you are entering a new industry. The reverse chronological resume is the most common resume format and the most appropriate for an executive assistant role. In this format, you list your most recent work experience first. This format is most suitable when you have a lot of relevant work experience.

The combination resume is a mix between the functional and the reverse chronological resume. This format focuses on skills and work experience, so it may be suitable for you if you have a lot of work experience or are changing industries.

Related:

Here are some basic principles to follow when considering the layout of your resume:

• Have one-inch margins on all sides.

• Choose a bold font that gains attention, but avoid fonts that may be distracting.

• Use size 11-12 font for your normal text and size 14-16 for your headers.

• Use a line spacing of 1.0 or 1.15 for your resume.

• Try to maintain a one page limit when writing your resume.

Related: The Best Fonts for Your Resume

Best Executive Assistant Resume Skills

Melba J. Duncan, founder and CEO of the consulting firm Duncan Leadership Institute, once said about executive assistants: In many instances, executive assistants are working without specific direction on a blank page on which they script the intent, design the structure, manage the team, and accept responsibility for the outcome. These are the people who pull things together, keep them moving, and make them happen.

Sounds like someone who has to pull together more than a few soft and hard skills, doesnt it?

TOP tip

Since youll want your executive assistant resume to speak directly to each individual CEO you are approaching, its best to gather your skills for resume from job postings and tailor the list to each company to which you are applying.

Its effective for separate your skills into a soft skills list and hard skills list. Like this:

Soft Skills

Report Generation

Proficiency with photocopiers and scanners

With tech skills more in demand than ever, you could choose to separate technical skills into yet a third column.

Not sure how to add a skills section to your resume? Let us show you how with our examples!

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What To Write In An Executive Assistant Resume Skills Section

Its true, and the EA job requires certain technical skills. Dont get so caught up in those that you forget your soft skills. These skills are your personality traits/ skills that show youre a good fit as an Executive Assistant, who will add value by achieving set KPIs, has sufficient knowledge, and ample experience to represent the CEO/ Manager as the suitable contact person for information requirements. Integrate these into your skills section, summary, and your accomplishment statements.

*Cool Tip for a killer resume

You can make an outstanding first impression by writing up a feature and benefit statement of your skills in a skills matrix format like the one below. Make one for your soft skills and one for your technical skills. Below is an example of a soft skills matrix:

Optional Extras for your Executive Assistant Resume

Yeah, you have all the correct sections in your resume now, but are you really done? That would be a no!

Dont forget, everyone else will have those sections too, so how do you make your resume stand out?

Think about putting in some optional extras to help you stand out from the competition:

In this day and age, an EA who can speak more than one language is invaluable to companies. You never know if the day will come when you need to send an email in another language!

If you can speak another language and you have some space, add it in! Be sure to list the languages by proficiency .

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Temp Executive Assistantresume Examples & Samples

• General administrative duties including answering heavy phone call volume, screening and redirecting calls, and managing incoming inquires
• Handle all logistics associated with meetings, appointments, and conferences to include preparation of accurate materials and correspondence
• Arrange and confirm complex travel arrangements both international and domestic
• Prepare, submit, and track detailed expense reports consistent with company policies through reimbursement
• Create, format, and edit documents in Word, Excel and PowerPoint
• Follow-up on various activities to ensure all deadlines are met
• 5+ years of experience providing administrative support to senior executives while working in a Corporate environment is required
• Highly proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Excel
• Knowledge of Concur is a plusSkills
• Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
• Exceptional interpersonal skills and strong team orientation
• Expert in multi-tasking, organizing, and prioritizing a must Strong attention to detail and follow-up skills Ability to maintain confidentiality
• Excellent judgment and demonstrated problem solving capabilities
• Proven ability to function in a fast-paced, ever-changing environment while demonstrating a high level of integrity and professionalism
• Willingness to learn, take initiative, and adapt to new responsibilities

Start With The Contact Information Of The Executive Assistant Resume

In order for hiring managers to know who to call back for the executive assistant job interview, the application needs to have your contact details laid out clearly.

Including a proper contact information section in your resume is a definite must. This vital part of your resume works as a way to provide contact details to the reader.

Afterward, write your job title, physical address, work phone number, professional email address, and LinkedIn profile .

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Other Resume Sections To Consider

Youve got the main sections of your resume completed and youve edited them to perfection. Youre all done…

Think again.

Remember the #1 goal of your resume is to make you stand out.

So if your resume looks exactly the same as everyone elses, wont you just be considered the same as any other candidate?

How To Write An Executive Assistant Resume Summary Or Objective

Did you know that recruiters spend less than 6 seconds reviewing a resume on average? If you just said Woah, is that right? then we can confirm its true.

With that in mind, the lesson for you is this: a recruiter needs to know you are qualified for their job in a single glance. Otherwise your resume wont even be read.

Whats the quickest way to hook your reader and make sure he or she gives your resume a read?

Easy, write an effective resume summary or objective.

Both the resume summary and objective are sections that go at the top of your resume below the contact information section.

However, the resume summary and objective are not the same, and you will never use both. The main difference between the 2 sections is that

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

This is your opportunity to make a bold statement that immediately tells recruiters they should keep reading. Its the hook.

• Executive management professional with 7 years experience assisting Chief Marketing Officers in the logistics and transportation sectors. Proven ability to adapt to constantly changing demands and coordinate travel schedules, having organized 38 separate business trips for a CMO in 2019.

On the flip side, a resume objective is a 2-4 sentence snapshot of your professional goals and aspirations.

So, which one do you pick? A summary, or an objective?

How to Make Your Data Entry Work Experience Stand Out

Executive Assistant to the CEO

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Executive Assistant Resume: Sample Templates Writing Tips

An executive assistant resume sample that gets interviews. Write your resume for executive assistant jobs fast, with expert tips and good + bad examples.

• Responsible for executive assistant duties in a fast-paced firm.
• Tasked with saving time for top-level executives, which I did successfully.
• Provided support for executive projects.
• Coordinated travel arrangements for C-Suite executives.

Ouch.

The second of those top executive assistant resume examples is a train wreck.

The first shows youll stretch beyond your comfort zone to get things done.

The $, %, and other numbers ratchet up the power.

The ResumeLab builder is more than looks. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Easy. Improve your resume in our resume builder now.

Nail it all with a splash of color, choose a clean font, and highlight your skills in just a few clicks. You’re the perfect candidate, and we’ll prove it. Use our resume builder now.